Office Manager II

Chantilly, VA - USA

Monthly Salary: Not Disclosed

Posted on: 23 hours ago

Vacancies: 1 Vacancy

Job Summary

Position Summary:

We are seeking a detail-oriented and resourceful Office Manager II to oversee our two office locations in Chantilly VA. Under general supervision the Office Manager will coordinate office activities and operations and provide administrative support to our leadership team. This role is pivotal in ensuring smooth workflows effective communication and a well-organized office environment.

In addition to executive support this role encompasses office management responsibilities requiring a proactive individual who takes ownership of daily operations and provides exceptional support to senior leadership.

Key Responsibilities:

Serves as the receptionist for the facility greeting and checking in customers visitors and vendors
Coordinates day-to-day office functions to maintain efficiency and compliance with company policies and procedures
Serve as the primary point of contact for building services and office-related vendors
Maintain a professional organized and collaborative office environment
Assist in planning and executing leadership and team meetings including preparing agendas taking detailed minutes and following up on action items.
Coordinates with purchasing to inventory and maintain proper stock of office and breakroom supplies at two office locations (both located within the same office park)
Acts as a culture amplifier for the organization to employees customers industry and community
Prepare edit and format professional PowerPoint presentations and reports for internal and external stakeholders.
Schedules meetings and interviews as requested
Arranges business travel and assists with timesheets and travel reimbursement as needed
Support HR-related activities including onboarding and scheduling interviews.
Assist with tracking and compiling key performance indicators (KPIs) or operational metrics for reporting purposes
Other related duties as assigned

Ideal Experience:

High school diploma or equivalent
BA degree with a minimum of 5years related experience
High school diploma or equivalent with 10 years of related experience
High standard for ethics and confidentiality of sensitive information
Advanced skills in MS Officeand other commonly used programs with the ability to learn new or updated software
Knowledge and understanding of office management systems and procedures
Excellent verbal and written business communication skills
Excellent organizational skills and time management skills with a proven ability to meet deadlines
Ability to operate standard business equipment
Prior experience in a global work environment with the ability to create organized travel plans
Understanding of global time zones and ability to accurately process expense reports
Ability to sit at a desk and work on a computer for prolonged periods of time
Ability to lift up to 25 pounds at times
US Citizenship or US Person as defined by ITAR regulations

Desired Skills:

Proficient in Microsoft Office Suite with advanced PowerPoint and intermediate Excel skills (e.g. creating charts pivot tables and basic formulas)
Familiarity with scheduling tools (e.g. Outlook) and virtual collaboration platforms (e.g. Teams Zoom)
Detail-oriented with exceptional organizational and follow-up skills
Professional and approachable interpersonal skills
Resourceful and proactive in addressing issues and implementing solutions
Virginia Notary Public

Required Experience:

Position Summary:We are seeking a detail-oriented and resourceful Office Manager II to oversee our two office locations in Chantilly VA. Under general supervision the Office Manager will coordinate office activities and operations and provide administrative support to our leadership team. This role ...

Position Summary:

Key Responsibilities:

Serves as the receptionist for the facility greeting and checking in customers visitors and vendors
Coordinates day-to-day office functions to maintain efficiency and compliance with company policies and procedures
Serve as the primary point of contact for building services and office-related vendors
Maintain a professional organized and collaborative office environment
Assist in planning and executing leadership and team meetings including preparing agendas taking detailed minutes and following up on action items.
Coordinates with purchasing to inventory and maintain proper stock of office and breakroom supplies at two office locations (both located within the same office park)
Acts as a culture amplifier for the organization to employees customers industry and community
Prepare edit and format professional PowerPoint presentations and reports for internal and external stakeholders.
Schedules meetings and interviews as requested
Arranges business travel and assists with timesheets and travel reimbursement as needed
Support HR-related activities including onboarding and scheduling interviews.
Assist with tracking and compiling key performance indicators (KPIs) or operational metrics for reporting purposes
Other related duties as assigned

Ideal Experience:

High school diploma or equivalent
BA degree with a minimum of 5years related experience
High school diploma or equivalent with 10 years of related experience
High standard for ethics and confidentiality of sensitive information
Advanced skills in MS Officeand other commonly used programs with the ability to learn new or updated software
Knowledge and understanding of office management systems and procedures
Excellent verbal and written business communication skills
Excellent organizational skills and time management skills with a proven ability to meet deadlines
Ability to operate standard business equipment
Prior experience in a global work environment with the ability to create organized travel plans
Understanding of global time zones and ability to accurately process expense reports
Ability to sit at a desk and work on a computer for prolonged periods of time
Ability to lift up to 25 pounds at times
US Citizenship or US Person as defined by ITAR regulations

Desired Skills:

Proficient in Microsoft Office Suite with advanced PowerPoint and intermediate Excel skills (e.g. creating charts pivot tables and basic formulas)
Familiarity with scheduling tools (e.g. Outlook) and virtual collaboration platforms (e.g. Teams Zoom)
Detail-oriented with exceptional organizational and follow-up skills
Professional and approachable interpersonal skills
Resourceful and proactive in addressing issues and implementing solutions
Virginia Notary Public

Required Experience: