MAC Coordinator (Relocation and Decommissioning)

Who We Are

BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6 500 globally we relentlessly focus on enabling innovation through the services we deliver while actively looking for new opportunities that will enable innovation for our clients businesses. Globally we manage over 320 million square feet of client portfolios across 30000 locations in North America Europe Middle East Australia and Asia.

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Why Choose BGIS

Whether youre a seasoned professional or a recent graduate we hire the best and brightest to inspire change for a sustainable future and drive innovation through best practices and technology within our communities and the real estate management services industry.

At BGIS you will be part of a diverse team-oriented workplace with opportunities to drive your career development forward. Our goal is to ensure that our workforce is a reflection of the diversity that exists within the community in which we operate and serve. We offer a competitive and value-driven compensation and benefits package great employee programs a healthy work life balance and more. Join our team and become part of a leading global corporate real estate company today!

SUMMARY

TheMAC Coordinatoras a part of the Workplace Solutions (On Demand/Client Services) team is responsible for supporting the planning and delivering of tenant improvements and/or facility moves adds or change (MAC) projects. On Demand MAC team members often support requests that are above regular MAC (Client Services) account thresholds. Works with internal BGIS staff client and external vendors as required to ensure timely successful implementation of larger MAC requests. What drives the success in this role is your understanding of furniture systems interiors materials and finishes as well as your knowledge of project management practices schedules and budgets. Being customer focused is critical. As staff gain more experience and their level of communication around projects increases they will be expected to facilitate discussions with the client based on their knowledge of furniture systems etc.

KEY DUTIES & RESPONSIBILITIES

• Engages and communicates with clientswith a focus on professionalism urgency and transparency
• Delivers on non-technical projects (i.e. furniture installation furniture reconfiguration office space construction office painting and re-carpeting etc.)
• Liaise with senior team members to understand project requirements and provides support as required
• Researches and liaises withvendors to obtain quotes
• Prepares documentation for purchase orders to be issued as required
• Monitors work progress of vendors to ensure project completion and verifies all work orders and purchase orders are closed
• Supports preparation of move packages and furniture tagging
• Develops and maintains effective relationships with clients.
• Ensures assigned projects are delivered on-time within scope budget and requirements and complies with all regulatory environmental health and safety requirements.
• Incorporates sustainable practices where practical into MAC delivery in accordance with BGIS processes.
• Other duties as assigned

EDUCATION JOB-RELATED YEARS OF EXPERIENCE & QUALIFICATIONS

MINIMUM EDUCATION:College diploma or equivalent training (e.g. RPA CET)

JOB-RELATED EXPERIENCE:1-3 years or more

KNOWLEDGE AND SKILLS

• Minimum 1-3 years supporting the planning and delivering of facility moves adds or change (MAC) projects or project administration/coordinationwork experience.
• College Diploma or equivalent training
• RPA CET would be considered an asset.
• Proficient in MS Excel Word and Outlook
• BGIS proprietary software Real Suiteexperience is ideal
• Ability to learn and use new technology (tools and applications)
• Ability to work independently to delivernon-technical projects according to requirements on-time and within budget
• Working knowledge of various furniture systems interiors materials and finishes as well as knowledge of project management move management construction and scheduling
• Self-starter with strong organizational skills as well as ability to manage multiple assignments simultaneously
• Ability to prepare accurate costs estimates and project activity timing
• Strong customer service / management skills
• Strong analytical problem solving and conflict management skills
• Strong interpersonal skills. Ability to influence others to ensure timely and quality completion of projects
• Excellent verbal and written communication skills including report writing skills and client communication
• Ability to work overtime nights and weekends as required
• Ability to travel both locally and nationally
• Access to a vehicle is required

Licenses and/or Professional Accreditation

• Valid Drivers License
• Project Management Institution Accreditation (or interest pursing) considered an asset

AtBGIS we believe that diversity and inclusion is a key business driver such that we never lose sight of its importance as it is woven into the fabric of our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!