Facilities Coordinator
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Job Location:
Yearly Salary:
Posted on:
10 hours ago
Vacancies:
1 Vacancy
Job Summary
Job Title:Facilities Coordinator
Location:Preston Head Office
Contract Type:Permanent
Hours:37.5 Hours
We are always looking forgreat talentto join our team and help achieve our ambitious goals and growth. We care about ourpeopleand we care about the future ofcommunityhealth and how CHEC can play an innovative part in making this great with your help.
If you are care focused and looking to join an organisation that is thriving on successthen CHEC is your employer of choice! We have an exciting opportunity to join us as we continue to expand throughout the UK.
About the Role
The role holder is accountable for providing administrative support to the facilities team. To support all aspects of facilities ranging from managing the helpdesk system taking and logging calls from clinics recording and documenting works to be processed.
We are looking for someone who can.
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Provide a Facilities Helpdesk function by managing incoming emails & logging calls ensuring the information / issue is sufficiently understood to pass on the details to the wider facilities team to resolve.
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Have the ability tomulti-task and managea number ofpriority situations at one time.
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Understandhowto prioritise both reactive and planned tasks to ensure wemaintainboth clinical and equipment compliance for the business
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Monitoring of the issues log and escalating items that are overdue to the wider team to ensure a satisfactory completion.
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Responding and obtaining further information from the business whererequiredfor problem resolution.
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Ensuring tasks are planned and completed within agreed SLAs
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To investigate and if possible strive for first call resolution.
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Obtain quotations for minor works and distribute to the relevant person to gain approval from finance.
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Following up on any works in progress and where completed obtaining report documentation or certificates for works carried out and filing accordingly.
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Maintainingfiled contractor information including up to date insurances and riskassessments details of terms of contracts for external contractors.
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Be a point of contact for welcoming visitors clients and contractors to the Head Office site.
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Liaising with both internal and external teams to effectively organise pre-planned and reactive works at sites
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Toassistthe wider team in carrying out new site mobilisations; building audits; including recording and actioning significant findings whererequired.
Whatyoullbring to the role:
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Proven experience in facilities or maintenance administration.
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Excellent communication and interpersonal skills with the ability to liaise with colleagues at all levels including clinical and non-clinical teams.
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Experience in coordinating routine and reactive maintenance tasks ensuring compliance with health and safety regulations.
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Experience in managing external contractors and service providers ensuring SLAs and KPIs are met
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Ability to work effectively within a team to achieve common goals.
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Proactive problem-solving skills with a demonstrated ability to troubleshoot issuesidentifyroot causes and implement effective solutions swiftly and efficiently.
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Experience in usingMicrosoft Office
About CHEC
Since 2012 CHEC has been working with the NHS to increase patient choice and provide better access to exceptional timely locally-based ophthalmology and gastroenterology care free at the point of care.
CHEC has a nationwide portfolio of community hospitals and clinics operating in a unique hub-and-spoke model. We are proud to have a role alongside colleagues in the NHS offering patients the choice of access to essential procedures and help achieve the best possible clinical outcomes. We continue to expand our community-based offering of vital healthcare to patients across England including ENT (Ear Nose and Throat) and Dermatology services.
CHEC is committed to safeguarding and promoting the welfare of children young people and vulnerable adults and expects all employees to share this commitment this includes being aware of and adhering to all CHEC Safeguarding policies. Recruitment checks are undertaken in accordance with the NHS Employment Check Standards and successful applicants may be required to undertake an Enhanced Disclosure via the Disclosure and Barring Service (DBS).
As An Employer
Good relationships are built on trust integrity and honesty the values that underpin CHECs commitment to the delivery of patient focused services. We strongly believe in a strong and open relationship with our employees.
As an employer CHEC offers a great place to work and an enthusiastic team to work within. Amongst the benefits of becoming a CHEC team member are:
Access to Work
Get support if you have a disability or health condition:
CHEC we are committed to ensuring everyone has equal access and opportunity throughout the recruitment process. If you require any reasonable adjustments or have any general queries regarding this position please contact a member of our team at or call .
Documents
Required Experience:
IC
Key Skills
- Microsoft Office
- Customer Service
- Organizational skills
- Microsoft Outlook
- Facilities Management
- CMMS
- OSHA
- Maintenance
- Filing
- Administrative Experience
- Property Management
- Contracts
About Company
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