Executive Assistant to the CEO

Los Angeles, CA - USA

Yearly Salary: $ 75000 - 95000

Posted on: 14 hours ago

Vacancies: 1 Vacancy

Job Summary

Buck Mason is seeking an exceptional Executive Assistant to provide invaluable administrative support to our co-founder and this role youll masterfully manage his calendar coordinate travel arrangements and handle any day-to-day administrative needs that arise. With meticulous attention to detail and an impeccable organizational system youll ensure the CEO is fully prepared for each workday. As a tack-sharp communicator youll expertly handle email correspondence with our esteemed contacts while serving as a vital member of our Communications team.

As the Executive Assistant youll proactively anticipate how to optimize each day for success conducting thorough research and preparing materials in advance. Cultivating strong relationships with our valued supporters friends and guests both in-person and through email will be a key aspect of this role. Additionally youll collaborate with the Finance and Strategy teams to plan and coordinate important events such as Board Meetings and Quarterly Management Off-Sites. Youll also lend a hand with various administrative tasks within the Executive department and assist the Communications team with media opportunities for the CEO including internal communications platforms and PR requests.

Who you are:

High level of professionalism judgment and emotional intelligence.
A genuine passion for supporting others.
A no task is too big or too small mindset.
An optimistic and high-energy approach.
Tech-savviness to navigate our digital landscape effectively.
A proactive partner who anticipates needs removes obstacles and creates efficiency.
Calm under pressure adaptable and solutions-oriented.
A relationship builder who communicates with clarity and confidence.
Someone who takes pride in organization quality and reliability.

Requirements:

1 years of Executive Assistant experience with direct support to a C-suite executive preferred.
Exceptional organizational skills attention to detail and ability to multitask effectively.
Strong written and verbal communication skills.
Ability to think ahead and problem-solve in dynamic and fast-paced settings.
Proficiency in Google Workspace Microsoft Office Suite and project management tools.
Ability to maintain confidentiality and handle sensitive information.
Bachelors degree preferred but not required.
Valid drivers license and reliable transportation required.

What youll do:

Provide day-to-day executive support to the CEO including calendar management meeting coordination and travel planning.
Maintain a dynamic and strategic calendar ensuring proper prioritization of meetings deadlines and commitments.
Prepare edit and manage correspondence presentations reports and other documents on behalf of the CEO.
Serve as a key liaison between the CEO and internal/external stakeholders ensuring clear and timely communication.
Handle confidential information with the utmost professionalism and discretion.
Support the CEO in prioritizing initiatives tracking progress and keeping projects on schedule.
Manage expenses invoices and reimbursement submissions.
Anticipate the CEOs needs and proactively address operational and logistical challenges.
Perform additional administrative or strategic support tasks as needed.

$75000 - $95000 a year

Here at Buck Mason were all about transparency and fairness especially when it comes to compensation. While the base salary range for this role is $ per year your total compensation package may include bonuses and other perks tailored to your performance and dedication to our craft.

Buck Mason designs updated modern American classics for daily wear. Founded in 2013 by Sasha Koehn and Erik Allen who were neighbors in Venice California they initially set up shop in a 350 square foot garage off Abbot Kinney Boulevard. Using old school manufacturing techniques combined with modern technology they took an architectural approach to the product with the goal of making fashion less complicated building each piece to last beyond a single season. Much of their product is made in the USA where you can often find Sasha and Erik on the factory floor.

We may use artificial intelligence (AI) tools to support parts of the hiring process such as reviewing applications analyzing resumes or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed please contact us.

Required Experience:

Who you are:

High level of professionalism judgment and emotional intelligence.
A genuine passion for supporting others.
A no task is too big or too small mindset.
An optimistic and high-energy approach.
Tech-savviness to navigate our digital landscape effectively.
A proactive partner who anticipates needs removes obstacles and creates efficiency.
Calm under pressure adaptable and solutions-oriented.
A relationship builder who communicates with clarity and confidence.
Someone who takes pride in organization quality and reliability.

Requirements:

1 years of Executive Assistant experience with direct support to a C-suite executive preferred.
Exceptional organizational skills attention to detail and ability to multitask effectively.
Strong written and verbal communication skills.
Ability to think ahead and problem-solve in dynamic and fast-paced settings.
Proficiency in Google Workspace Microsoft Office Suite and project management tools.
Ability to maintain confidentiality and handle sensitive information.
Bachelors degree preferred but not required.
Valid drivers license and reliable transportation required.

What youll do:

Provide day-to-day executive support to the CEO including calendar management meeting coordination and travel planning.
Maintain a dynamic and strategic calendar ensuring proper prioritization of meetings deadlines and commitments.
Prepare edit and manage correspondence presentations reports and other documents on behalf of the CEO.
Serve as a key liaison between the CEO and internal/external stakeholders ensuring clear and timely communication.
Handle confidential information with the utmost professionalism and discretion.
Support the CEO in prioritizing initiatives tracking progress and keeping projects on schedule.
Manage expenses invoices and reimbursement submissions.
Anticipate the CEOs needs and proactively address operational and logistical challenges.
Perform additional administrative or strategic support tasks as needed.

$75000 - $95000 a year

Required Experience: