Office Manager Full Time or Part Time considered

Were looking for a proactive organised and people-focused Office Manager to keep our Glasgow office running smoothly and support our Edinburgh hub when needed. If you love creating a welcoming atmosphere staying on top of the details and being the go-to person for colleagues and visitors this could be the perfect fit.

Office Management

• Manage stationery snacks and all office sundries

• Oversee cleaning schedules and ensure a consistently tidy workspace

• Arrange weekly office lunches and coordinate fruit milk and other regular orders

• Process business card requests

• Monitor office sundries budgets

• Organise all Health & Safety annual/quarterly/monthly office testing

• Meet and greet guests and provide office tours

• Prepare and distribute new starter welcome packs and access cards

• Keep internal documents and logs up to date including contract notices and access card lists

Facilities

• Partner with Building Management on all office infrastructure needs from air conditioning to fire safety

• Maintain kitchen facilities and ensure all equipment is in good working order

• Build strong relationships with suppliers and contractors including managing routine checks (e.g. water testing)

• Coordinate repairs maintenance and remedial work ensuring best value and service

Tech Support

• Work with IT to set up equipment for new starters and manage leaver kit returns

• Oversee access card management via our laptop-based system

• Act as first point of contact for any office alarm alerts

Communications

• Serve as a friendly reliable point of contact for colleagues visitors and new joiners

• Share clear updates on lunches maintenance events and office actions

• Join weekly catch-ups with other office managers to ensure consistency across locations

Events Coordination

• Support senior leaders with planning office socials and our end-of-year celebration

• Assist with logistics for DEIB activities and other office initiatives

• Strong organisational skills and attention to detail

• A proactive can-do attitude and willingness to roll up your sleeves

• Great communication and people skills

• Ability to build positive relationships with colleagues suppliers and building management

• Confidence managing multiple tasks in a dynamic environment

Package

We understand the importance of life outside of work and our benefits package reflects this;

• Salary: 30000 - 35000 (Pro-rata for part-time)
• Private Healthcare
• Employee Wellbeing Programme to support physical and mental health
• 5% Company Pension matched contribution
• Flexible working
• Cycle to work scheme
• Dental insurance
• Reward gateway to additional benefits and savings on gym memberships holidays and more