People Operations Associate

At Vast our mission is to contribute to a future where billions of people are living and thriving in space. We are building artificial gravity space stations allowing long-term stays in space without the adverse effects of zero-gravity. Our initial crewed space habitat will be Haven-1 scheduled to be the worlds first commercial space station when it launches into low earth orbit in May 2026. Our team is all-in committed to executing our mission safely and on you want to work with the most talented people on Earth furthering space exploration for humanity come join us.

Vast is looking for aPeople Operations Associatereporting to theManager of People Operations to support the development of the systems that will be required for the design and build of artificial-gravity human-rated space stations.

The People Operations Associate is a key member of the People team responsible for ensuring the accuracy integrity and efficiency of our HR systems and people processes. This role focuses on maintaining and improving our HRIS developing data integrity processes and supporting employee lifecycle operations from onboarding through offboarding.

Youll work cross-functionally with People IT Legal and Payroll to enhance data consistency streamline workflows and ensure that our systems reflect accurate actionable people data. This role is ideal for someone who is detail-oriented process-driven and thrives in collaborative fast-paced environments.

This will be a full-time exempt position located in our Long Beach location.

Responsibilities:

• HRIS and Data Integrity
  • Own and maintain the accuracy completeness and security of employee data in the HRIS.
  • Develop document and implement processes that promote strong data integrity across all HR systems.
  • Conduct regular audits to ensure data consistency compliance and reliability.
  • Manage configuration updates testing and system enhancements to improve efficiency and usability.
  • Create and analyze reports and dashboards to support people analytics and business decisions.
  • Collaborate with cross-functional teams to ensure smooth data flow between HRIS payroll and other integrated systems.
  • Serve as the primary point of contact for HRIS data governance ensuring best practices are followed across the organization.
• Employee Lifecycle & Operational Support
  • Support all stages of the employee lifecycle including onboarding job changes and offboarding.
  • Own offboarding processes to ensure compliance efficiency and a positive employee experience.
  • Maintain employee documentation system updates and records related to employment changes.
  • Partner with the People team to coordinate and improve lifecycle processes and communications.
  • Manage and regularly update internal People Operations resources on Confluence ensuring documentation remains accurate and up to date.
• Collaboration & Project Management
  • Partner with stakeholders across People Finance and IT to support projects that enhance system functionality and operational efficiency.
  • Lead or contribute to process improvement initiatives focused on automation data accuracy and scalability.
  • Coordinate project tasks timelines and communications for People Operations initiatives.
  • Build strong cross-functional relationships to anticipate needs resolve issues and deliver a seamless employee experience.

Minimum Requirements:

• High School Diploma or equivalent certificate.
• 35 years of experience in People Operations HR Systems Management or HR Administration.
• Demonstrated expertise managing HRIS systems (Rippling experience highly preferred)
• Strong analytical problem-solving and project management skills with attention to detail and accuracy.
• High level of discretion and ability to handle confidential information with integrity.
• Strong communication and collaboration skills with a customer-service mindset.
• Comfortable working in a fast-paced dynamic environment.

Preferred Experience:

• Bachelors Degree in Business Human Resources or related field.
• Experience supporting multi-location organizations.
• Familiarity with California employment practices and compliance requirements.
• Track record of implementing or optimizing HRIS systems and onboarding processes at scale.
• Project management experience.

Salary Pay Ranges

• People Operations Associate II: $73000 - $114000
• People Operations Associate III: $88000 - $137000

EQUAL OPPORTUNITY