Lab Animal Transfer Coordinator

Required education:High School Diploma or GED AND:

• 1 year of experience in laboratory animal facility operations research animal management or a
  related field.

Certifications or Licenses: Valid State issued drivers license

Working Conditions:

• May include occasional early morning evening weekend or holiday hours to meet time-sensitivetransfer requirements or accommodate shipments.
• Exposure to laboratory animals (primarily rodents; may include other species depending oninstitution) animal dander allergens and related environmental elements

• Frequent use of personal protective equipment (PPE) such as lab coats scrubs gloves shoe

  covers face masks/respirators

• Exposure to noise odors elevated ambient temperatures humidity and chemical disinfectants.
• Position involves standing walking bending and lifting (up to 50 lbs.) for extended periods.
• Work involves handling various animal species which may bite scratch or exhibit unpredictablebehavior.
  

Skills:

• Knowledge of laboratory animal husbandry biosecurity practices and regulatory guidelines.
• Strong organizational and communication skills
• Ability to manage multiple concurrent tasks with accuracy and attention to detail.
• Ability to use data management and administrative software including spreadsheets reportingtools and electronic record systems.
• Ability to interpret and follow complex regulatory requirements institutional policies
• Ability to work independently and collaboratively within a multidisciplinary team.
• Ability to maintain professionalism and composure in a fast-paced environment with time-sensitivedeadlines.
• Strong customer service orientation supporting researchers and staff with clear guidance ontransfer requirements.
• Proficiency in Microsoft Office and animal management systems

Department Preferences:

• 12 months administrative experience

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Equal Employment Opportunity Statement:The University in compliance with all applicable federal and state laws and regulations does not discriminate on the basis of race color national origin sex sexual orientation marital status genetic information gender identity/expression (consistent with applicable law) age (40 or older) religion disability political beliefs or status as a veteran in any of its policies practices or procedures. This includes but is not limited to admissions employment housing financial aid and educational services.

Responsible for overseeing coordinating and documenting the movement of research animals between internal facilities and external institutions. This role ensures that all transfers comply with institutional policies IACUC protocols regulatory requirements and health status standards. The Coordinator serves as the primary liaison among investigators veterinary staff animal care teams and external partners to ensure safe timely and compliant animal transfers.

Duties:

• Coordinate all laboratory animal imports exports and on-campus transfers ensuring compliance
  with institutional and regulatory requirements.
• Manage end-to-end scheduling and logistics for incoming outgoing and internal animal movements.
• Communicate with veterinarians facility managers researchers vendors couriers and external
  institutions to obtain health records housing availability colony health information and
  shipment requirements.
• Review and verify all required documentation including purchase orders health testing results
  permits etc. to determine transfer approval and maintain complete accurate records.
• Track quarantine requirements facility health statuses exclusion lists and vendor health
  criteria to ensure proper routing of animals.
• Ensure all transfers and shipments meet applicable federal state international and
  institutional transport and animal welfare regulations.
• Prepare animals for shipment by assembling appropriate feed bedding hydrogel and ensuring
  proper labeling and container compliance.
• Receive incoming animals verify documentation update electronic animal management systems and
  deliver animals to the correct facility or housing location.
• Assist with health monitoring workflows associated with transferred animals.
• Resolve issues related to shipment delays documentation discrepancies or compliance concerns.
• Monitor email and other communication channels responding to inquiries in a timely and
  professional manner
• Perform data entry and administrative tasks including updating databases maintaining accurate
  records generating reports and supporting documentation related to animal transfers and facility
  operations.
• Performs other duties as assigned