Administrative Coordinator 4

At JPHSA we are committed to providing quality behavioral health developmental disabilities and primary care services and supports. Make a difference in the community and join our team today.

We are seeking a highly organized and detail-oriented professional to join our team as an Administrative Coordinator. The ideal candidate will possess strong multitasking abilities excellent time management skills and a proactive approach to administrative support. If you thrive in a fast-paced environment and are committed to efficiency and accuracy we encourage you to apply.

An ideal candidate should possess the following competencies:

• Accepting Direction:The ability to accept and follow directions from those higher in the chain of command.
• Demonstrating Accountability:The ability to accept ownership for your actions behaviors performance and decisions.
• Managing Resources:The ability to ensure resources such as time money and people are utilized appropriately to result in maximum business value.
• Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.

The official job specifications for this role as defined by the State Civil Service can be found here.

Job Duties:

As an Administrative Coordinator you will

• Collect date log sort and distribute material to the appropriate persons in a timely manner.
• Compose correspondence to support Division programs.
• Communicate critical information about applying for developmental disabilities services and its programs with individuals and families seeking assistance by asking open-ended questions. Use independent judgment to connect callers to proper program leads and/or staff including making appropriate referrals to other JPHSA divisions and departments.
• Perform scheduling and reminder calls for appointments as needed and/or assigns duties as necessary to lower-level Administrative Coordinators as support.
• Ensure that outgoing correspondence/material is correctly documented addressed and has all necessary attachments.
• Schedule routine maintenance and repair service calls on all office equipment to ensure proper working order.
• Act as point of contact with other JPHSA divisions and departments vendors and stakeholders for the Division Director and various divisional tasks.
• Manage accuracy of program waitlist and annual recertification per program rules and sends appropriate correspondence to individuals families community providers private support coordination program staff and other stakeholders. Assign backup duties to lower-level Administrative Coordinators as needed for support.
• Maintain inventory of office supplies and prepares requisitions for purchase of supplies as needed.
• Assign lower-level Administrative Coordinators to support program staff to ensure the division has the supplies required to maintain operations.
• Oversees and maintains documentation of all incoming and routine paperwork for divisional programs as needed. Reviews and returns incomplete packets to the sender.
• Track Divisional service records and prepare records for off-site storage.

Position-Specific Details:

Appointment Type: Probational Promotional or Job Appointment

Career Progression: This position is not a part of a Career Progression Group.

Work Schedule:Work hours are 8:00 AM to 4:30 PM Monday - Friday.

Compensation:The salary offered will be determined based on qualifications and experience.

Louisiana is a State As a Model Employer (SAME) that supports the recruitment hiring and retention of individuals with disabilities.

How To Apply:

No Civil Service test scoreis required in order to be considered for this vacancy.

To apply for this vacancy click on the Apply link above and complete an electronic application which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

Information to support your eligibility for the position must be included in the application (i.e. relevant detailed experience/education).Resumes will notbe accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

Contact Information:

For further information about this vacancy contact:

Enjoli Lewis

Jefferson Parish Human Services Authority

3616 S. I-10 Service Road West Metairie LA 70001