Project Services Manager Energy, Oil & Gas Project

milan - Italy

Monthly Salary: Not Disclosed

Posted on: 4 hours ago

Vacancies: 1 Vacancy

Job Summary

Position Title: Project Services Manager

Location: KL Office Milan (Italy)

Reporting to:

Hill International provides program project and construction management services for clients in a range of sectors undertaking major construction projects across the world. Our services include cost engineering and estimating quality assurance inspection scheduling risk management and claims avoidance. For more information on Hill please visit our website at

Report to Project general Manager the Project Service Manager is responsible for leading and coordinating all project support services including cost control planning & scheduling document control procurement support logistics and administrative services to ensure smooth project execution. This role acts as the bridge between the technical project team and the corporate support functions ensuring contractual and operational requirements are met in a timely cost-effective and compliant manner

General Description of Role and Responsibilities but not limited to :

1. Project Support & Coordination

Manage all project service functions (cost control planning document control logistics and procurement support) for offshore and onshore scopes.
Coordinate project service teams during EPC/EPCIC phases (Engineering Procurement Construction Installation Commissioning).
Develop and maintain the Project Services Execution Plan in line with company and client requirements.

2. Cost & Budget Management

Oversee project cost control and forecasting activities.
Monitor project budgets track expenditures and identify cost variances.
Ensure timely preparation of cost reports and financial updates to the Project Manager.

3. Planning & Scheduling

Supervise the preparation and maintenance of detailed project schedules (engineering procurement construction and commissioning).
Integrate subcontractor schedules into the master project schedule.
Monitor progress and highlight deviations or risks to timely completion.

4. Procurement & Contracts Support

Work closely with the procurement team to ensure timely delivery of materials equipment and services.
Support contract administration including review of commercial terms tracking variations and monitoring contractor performance.
Ensure vendor documentation and records are maintained as per quality and contractual requirements.

5. Logistics & Offshore Coordination

Coordinate mobilization and demobilization of personnel materials and equipment to offshore and onshore sites.
Oversee marine logistics customs clearance and transportation arrangements.
Ensure SIMOPS and offshore operational requirements are factored into service planning.

6. Document Control & Reporting

Oversee project document control systems ensuring proper document flow between client contractors and internal teams.
Ensure compliance with contractual submittal requirements.
Prepare and issue weekly/monthly project service reports to management and clients.

7. HSE & Compliance

Ensure all project services activities comply with company HSE standards client requirements and local regulations.
Promote a safety-first culture within the project services team.

Key Competencies

Strong leadership and team coordination skills.
Excellent organizational and time management abilities.
Analytical mindset with attention to detail.
Effective communication and client interface skills.
Ability to work in high-pressure fast-paced project environments.

Project Phases responsibility distribution

Planning: Develop Master Schedule and Capital cost Ledger Plan offshore logistics crew rotation and material shipments.
Execution: Supervise cost control document control and procurement support team Coordinate offshore service delivery vessel scheduling and simultaneous operations SIMOPSrequirements.
Monitoring: Track cost and schedule performance manage reporting Monitor Offshore execution against plan.
Compliance: Ensure adherence to project procedures and contractual deliverables ensure offshore compliance with Employer & regulatory requirements

Qualifications Experience Knowledge and Skills:

Bachelor Degree from an accredited university.
Work experience of 15 years in Project Services / Project Control after earning degree.
Candidates must have a minimum of 5 years hands-on experience in offshore projects
Excellent spoken and written English including proven ability to write reports.

Position Title: Project Services Manager Location: KL Office Milan (Italy) Reporting to: Hill International provides program project and construction management services for clients in a range of sectors undertaking major construction projects across the world. Our services include cost engineeri...