Executive Assistant
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Job Location:
Sherbrooke - Canada
Monthly Salary:
Not Disclosed
Posted on:
23 hours ago
Vacancies:
1 Vacancy
Job Summary
Position Description:
CGIs Center of Excellence in Sherbrooke is looking for an administrative assistant to work with a dynamic team of nearly 300 associates. The successful candidate will work closely with the Vice President to support him in achieving their business objectives.
Your future duties and responsibilities:
-Plan and organize internal and external meetings by proactively and continuously managing schedules (invitations location/room/conference call food etc.).
-Prepare agendas for sub-sector committees.
-Maintain excellent business relationships with clients (client executive assistants visiting clients etc.).
-Participate in the integration of new CGI associates to the team (welcome ordering equipment reserving offices etc.) and follow up on departures (retrieval of equipment).
-Track time reports through compliance reports.
-Track mandatory associate training.
-Draft and distribute informational emails to CGI associates letters and other documents (in English and French).
-Manage administrative procedures including travel reservations expense reports authorizations and approvals for CGI systems.
-Ensure ongoing monitoring of administrative processes (sales calls annual evaluations system updates etc.).
-Ensure ongoing and compliant archiving of administrative and business documentation for sub-sectors using the SharePoint filing system.
-Prepare for and participate in events.
All while complying with CGIs internal policies and procedures.
Required qualifications to be successful in this role:
-Strong writing editing and formatting skills for executive presentations
-Event planning skills
-Intuitive independent and able to take initiative
-Strong listening skills and good understanding of the Vice Presidents needs
-Keen judgment and quick decision-making and execution skills
-Proactive analytical strong sense of priorities and management skills
-Professionalism diplomacy and understanding of the needs of clients and industry members
-Discretion loyalty and punctuality
-College degree or equivalent experience in the field
-Highly adaptable and thorough
-Demonstrated potential and motivation for the position
-Executive-level administrative experience in a large company
-Bilingualism and excellent communication skills (oral and written) in both languages
Bilingualism (French and English) is required for this position due to the nature of the role requiring interaction with national and global clients.
What you can expect from us:
Together as owners lets turn meaningful insights into action.
Life at CGI is rooted in ownership teamwork respect and belonging. Here youll reach your full potential because
You are invited to be an owner from day 1 as we work together to bring our Dream to life. Thats why we call ourselves CGI Partners rather than employees. We benefit from our collective success and actively shape our companys strategy and direction.
Your work creates value. Youll develop innovative solutions and build relationships with teammates and clients while accessing global capabilities to scale your ideas embrace new opportunities and benefit from expansive industry and technology expertise.
Youll shape your career by joining a company built to grow and last. Youll be supported by leaders who care about your health and well-being and provide you with opportunities to deepen your skills and broaden your horizons.
At CGI we value the strength that diversity brings and are committed to fostering a workplace where everyone belongs. We collaborate with our clients to build more inclusive communities and empower all CGI partners to thrive. As an equal-opportunity employer being able to perform your best during the recruitment process is important to us. If you require an accommodation please inform your recruiter.
To learn more about accessibility at CGI contact us via email. Please note that this email is strictly for accessibility requests and cannot be used for application status inquiries.
Come join our teamone of the largest IT and business consulting services firms in the world.
Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
The COMPANY is one of the few end-to-end consulting firms with the scale, reach, capabilities and commitment to meet clients’ enterprise digital transformation needs. Our 77,500 consultants and professionals work side-by-side with clients in 10 industries across more than 400 location ... View more
