Talent Acquisition Coordinator

The Talent Acquisition Coordinator supports the full life cycle of recruiting with a strong focus on sourcing talent managing job postings screening candidates and coordinating interviews. This role partners closely with HR and hiring managers to deliver a seamless and positive candidate experience from initial outreach through onboarding.

Essential Duties:

1. Recruiting Coordination & Scheduling (40%)
* Manage interview calendars and scheduling for hiring managers and candidates.
* Coordinate phone screens virtual interviews and on-site interviews.
* Oversee all interview logistics and communication.
* Arrange candidate travel or accommodations when needed.

2. Candidate Sourcing & Job Posting (30%)
* Post and maintain job openings across career boards social platforms and university networks.
* Source passive and active candidates using online tools and databases.
* Review incoming resumes and applications identifying qualified candidates for hiring teams.

3. Candidate Communication (15%)
* Conduct initial phone screens to assess qualifications and interest.
* Serve as the primary contact for candidates throughout the interview process.
* Provide timely updates and professional follow-up to all applicants.

4. Onboarding Support (10%)
* Assist HR with new hire onboarding activities.
* Prepare offer letters and new hire documentation.
* Ensure background checks and other pre-employment requirements are completed.
* Coordinate first-day logistics to create a smooth welcoming start for new employees.

5. Additional Responsibilities (5%)
* Support HR administrative tasks reporting and ad-hoc projects.
* Maintain accurate confidential records in the HRIS or applicant tracking systems.
* Stay current on internal platforms processes and calendars.
* Perform other duties as needed.

Relevant Work Experience:

* 2 years in recruiting coordination HR administration or a fast-paced administrative role.
* Ability to manage confidential information with professionalism and discretion.
* Proficiency in Microsoft Office Suite (Word Excel Outlook SharePoint).
* Strong ability to build and maintain effective partnerships with hiring managers and recruiters.
* Experience supporting employer branding through job postings and candidate outreach.

Preferred Qualifications:

* Experience managing candidate pipelines within an ATS or HRIS including data accuracy and timely updates.
* Hands-on experience with a variety of ATS or HRIS platforms.
* Background in proactive sourcing on platforms such as LinkedIn.
* Understanding of employment laws and hiring best practices.
* Experience with QuickBase is a plus.

Pay: $36-$40/hr