Administrative Generalist

Administrative Generalist

Key Responsibilities

• Scheduling & Coordination: Manage calendars schedule meetings prepare agendas take minutes and track action items.
• Travel & Expenses: Arrange travel/lodging process reimbursements reconcile credit cards and expense reports.
• Office & Vendor Management: Maintain supplies/equipment handle facility requests coordinate vendors (cleaning IT courier) manage mail and shipping.
• HR Ops Support: Assist with onboarding/offboarding (checklists equipment IDs/badges) maintain employee files update HRIS data help with company events.
• Finance Support: Process invoices and purchase orders basic reconciliations assist with budget tracking.
• Documentation & Communication: Draft/proof internal communications presentations SOPs and maintain shared drives/wikis.
• Data & Reporting: Keep trackers up to date (projects assets compliance) generate simple reports/dashboards.
• Compliance & Security: Follow confidentiality data-protection and safety procedures; maintain visitor logs and access lists.
• Project Support: Coordinate small initiatives (surveys office moves policy rollouts) end-to-end.

Qualifications

• 2 years in administrative/operations roles (startup/SMB experience a plus).
• Excellent organization attention to detail and follow-through; ability to juggle multiple priorities.
• Strong verbal and written communication in English; comfortable interacting with executives and vendors.
• Proficiency with Google Workspace or Microsoft 365 (Docs/Sheets/Slides; Outlook/Excel/PowerPoint) calendar tools and expense platforms (e.g. Concur/Expensify).
• Comfort with collaboration tools (Slack/Teams Zoom/Meet) and cloud storage.
• Discretion with sensitive information and a customer-service mindset.

Nice to Have

• HRIS exposure (Rippling BambooHR Workday) ticketing/project tools (Jira/Asana/Notion) basic Excel/Sheets skills (lookups pivot tables) and event coordination.
• Spanish

Competencies

• Organization & Time Management Service Orientation Communication Problem Solving Ownership Adaptability Teamwork