Receptionist (post level 13) (Contract appointment 2 years) (Job ID 6283)

Bloemfontein - South Africa

Monthly Salary: Not Disclosed

Posted on: 17 hours ago

Vacancies: 1 Vacancy

Job Summary

Description

KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: - Applications submitted through any other platform will not be considered. The system allows a maximum of eight attachments. To avoid upload issues we recommend merging some or all documents into fewer files before submitting.

INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED!
To ensure your application is complete you must submit ALL documents listed under the inherent requirements as well as the following standard documentation:

A detailed Curriculum Vitae.
Copies of your qualifications or official proof of qualifications obtained (If you hold foreign qualifications please include SAQA accreditation).
A copy of your identity document (South African ID or passport for foreign nationals).
Confirmation of employment in the form of a letter appointment contract service certificate or recent payslip from your current or most recent employer (applicable to external applicants only).

Duties and responsibilities:
Meet and greet clients.
Book meetings.
Arrange couriers.
Keep the reception area tidy.
Answer and forward phone calls.
Screen phone calls.
Sort and distribute the post.
Keep inventory of refreshments
Keep stationery stock inventories.
Mann the front desk
Manage deliveries and ensure they are delivered to the persons responsible.
Manage departmental functions - teas lunches etc.
Do administrative tasks including filing photocopying transcribing emailing and faxing.
Assist in leave applications for staff without computers etc.
Participate in departmental activities.
Receive signing deliveries and alert owners of the delivered goods.
Ensure delivered goods have invoices and take invoices for processing by our internal finance.
Responsible for filing and managing documentation for accreditations and Good Laboratory Practice (GLP)/South African Accreditation system (SANAS) audits.

Inherent requirements:
Grade 12 on NQF Level 4 (attach a copy).
Experience as a receptionist.

Recommendations:
National Diploma on NQF Level 6 in Office administration/ Hospitality management or equivalent qualification.
Proficiency in Microsoft Office Suite.
Fluent in at least three (3) official languages (other than English).
Five (5) years experience as a receptionist.
Experience in the higher education environment.

Requirements

Required competencies:
Results Orientated:
- The ability to be reliable responsible dependable and to fulfil obligations.
- The ability to maintain composure and self-control.
Strategic Thinking:
- The ability to deal with several activities at a time.
- The ability to focus on details work towards perfection and approach work in a neat and organised manner.
- The ability to plan work and to follow plans.
Business Acumen:
- Proficient in using MS Office.
Leading:
- The ability to maintain high levels of personal motivation energy and enthusiasm.
- The ability to be cooperative with others display a good-natured attitude and encourage people to work together.
Building Coalitions:
- The ability to be self-assured and at eases with people in all types of social situations.
- The ability to be sensitive and understanding to the needs and feelings of others.
- The ability to interact with others and establish personal connections with people.

Assumption of duties:
As soon as possible.

Closing date:
24 November 2025.

Salary:
The annual remuneration package including benefits is R231 699.90 R388 426.59 per annum depending on the budget available for the position relevant work experience and qualifications.

Fringe benefits:
(Subject to specific conditions): pension scheme medical aid scheme group life insurance housing allowance leave and sick leave service bonus and study benefits.

Enquiries:
For enquiries please feel free to contact or email or . Additionally kindly contact /2979 for assistance.

General:
The UFS is a designated employer and is committed to the pursuit of excellence diversity and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Plan is available at: EEA13ReportUNIVERSITY OF THE FREE STATE FINAL SEP

The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.

The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications you may assume that your application was unsuccessful.

DescriptionKINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: - Applications submitted through any other platform will not be considered. The system allows a maximum of eight attachments. To avoid upload issues we recommend merging some or all docu...