Personal Assistant to the Chief Executive | Pouāwhina Tumuaki
Share
Job Location:
Nelson - New Zealand
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
- $68K-$74K p.a Health Insurance
- Fixed-term opportunity Central Nelson location
- Support at the highest level of Council leadership
Nelson City Council is seeking a highly organised and professional Personal Assistant to the Chief Executive to provide exceptional administrative and personal support to the Chief Executive.
This role is pivotal in ensuring the smooth and efficient operation of the Chief Executives schedule and office functions. Working at the heart of an organisation under the direction of the Chief of Staff you will contribute to the effective management of the Councils most senior executive office through high-quality coordination discretion and professionalism.
About the role Kō tēnei tūranga mahi
As the Personal Assistant to the Chief Executive you will play a key role in supporting the daily operations and strategic priorities of the Chief Executives Office supporting the Council embed its new ways of working.
Your responsibilities will include:
- Proactive diary and meeting management ensuring alignment with organisational priorities.
- Preparing and formatting meeting papers briefing material and correspondence.
- Coordinating travel arrangements and logistical requirements for meetings and events.
- Managing communication with internal and external stakeholders on behalf of the Chief Executive.
- Processing purchase orders credit card reconciliations and other financial administration tasks.
- Maintaining accurate records and correspondence in accordance with Council policies.
- Providing administrative support to the Chief of Staff and wider office as required.
About you Ko ngā pūmanawa ū
You will be an experienced administrative professional who demonstrates a high level of integrity judgement and discretion. You will be agile and thrive in a fast-paced environment managing multiple priorities with accuracy attention to detail and humor.
To be successful in this role you will bring:
- Proven experience as a Personal Assistant or Executive Assistant supporting senior management.
- The ability to build and maintain positive working relationships across all levels of the organisation.
- Strong time management and organisational skills.
- Excellent written and verbal communication abilities.
- Advanced proficiency in Microsoft Office and document management systems.
- A calm and professional approach when handling confidential or sensitive information.
Why join us He aha ai koe ka uru mai ki a mātou
At Te Kaunihera o Wakatū Nelson City Council we are proud to serve our community by delivering positive outcomes for our city and people. Youll be part of a professional and collaborative team where excellence integrity and service are at the heart of everything we do.
You will also enjoy:
- NIB health insurance
- Generous additional leave provisions such as Rā Oranga Wellbeing days
- EAP professional and personal development services
See Job Description Here
Applications close: Rā whakakapi: We will be reviewing applications as they are received and reserved the right to close applications early so we encourage you to apply now!
For further enquiries: Ina he pātai anō whakapā mai: For more information about this role please contactGareth Power-Gordon Chief of Staff via . Please ensure that you submit your application via the link to ensure that it is received.
At Nelson City Council we are committed to fostering a diverse equitable and inclusive workplace where everyone feels safe valued and has a true sense of belonging. We welcome applications from people of all backgrounds including those from diverse ethnicities and cultures LGBTQ communities neurodivergent individuals and people with disabilities. If you require any assistance with your application please dont hesitate to get in touch
Required Experience:
IC
Key Skills
- Office Manager Experience
- Time Management
- Microsoft Office
- Google Docs
- Adobe Acrobat
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Personal Assistant Experience
- Microsoft Powerpoint
- Administrative Experience
- Google Suite
About Company
Nelson City Council (NCC) is all about serving our community and our people. Our staff thrive on developing our community to be an enjoyable place to live and visit. With over 380 employees, we have the structure and processes of a large organisation, but the culture and feel of a sma ... View more
