Crime Victims Specialist Advocate

Yamhill County has one regular full-time position for a Crime Victims Specialist to perform complex highly responsible and specialized support duties involving legal terminology and judicial processes. Requires exercise of moderate use of independent discretion and judgment. The position is distinguished from other clerical positions by the degree of specialization and technical considerations.

• Enters new cases accurately and completely into Case Management system.
• Maintains familiarity with relevant Oregon Revised Statutes.
• Ensures proper paperwork is included with daily intake packet and follows up with agencies as needed to complete files.
• Files and indexes legal instruments relative to cases. Reviews and assigns new intake per office policies maintains various logs and statistics required for intake and caseload assignments.
• Establishes and maintains appropriate filings ensures appropriate conclusion of legal documentation for hearings/or trials.

• Completes data entry on case events into case management system.
• Prepares legal documents including accusatory instruments affidavits subpoenas and various motions/orders from rough data.
• Completes thorough discovery process as required with minimal supervision.
• Complete closure of cases within case management system per office policy.
• Conducts legal research and draft legal documents for review by attorney as instructed.

• Assists with grand jury coordination coverage as needed.
• Works as back up for other team members
• Completes special projects as assigned by the Office Administrator District Attorney or Designee

• Assists with research projects
• Assists with development of department policies and procedures if requested.
• Assists with administrative support duties of an advanced complex confidential or sensitive nature.
• Assists in administrative workflow recommends and prepares procedures to improve productivity.
• Works with Case Management Software vendor to problem solve when issues arise and to assist with updates and trainings as needed.

• Works with Office Manager to develop training plans for new employees.
• Primary trainer for new hires and advises current staff on new procedures policies and technologies.
• Performs related duties as required.

The Benefits

Yamhill County offers generous employee benefits:

• 15 paid holidays per year.
• 19.5 days of Flexible Earned Time (FET) accrual in the first year (based on an 8-hr day).
• PERS (Public Employee Retirement System) - 100% employer funded contributions.
• Full health benefit offerings with employee premiums starting as low as $70.13/month for PPO and $0 monthly for HMO for 2025 to 2026 plan year. *

• Qualifying employer for public service student loan forgiveness.

*Subject to the AFCSME Collective Bargaining Agreement (7/1/2023 6/30/2026).

Our Community

Yamhill County has approximately 109000 residents and is a very desirable place to live in the heart of the Willamette Valley wine country. Yamhill County is home to Linfield University and Chemeketa Community College in McMinnville and George Fox University and Portland Community College in Newberg. Yamhill County is centrally located in the Willamette Valley within proximity to the Oregon Coast the Portland and Salem metropolitan areas and the Oregon Cascade Mountains. Wide varieties of indoor and outdoor recreation opportunities are available. We have the benefits appeal and superior quality of life found in a small-town community while enjoying active social and cultural lifestyles found in larger metropolitan areas.

Required Information

Under the provisions of the Immigration Reform and Control Act of 1986 any person hired or rehired is required to provide evidence of identity and eligibility for employment. Yamhill County does not offer VISA sponsorships. The County verifies the valid work authorization of each employee using Form I-9 and the E-Verify Program.

Yamhill County is an Equal Employment Opportunity Employer and values diversity.

All qualified applicants are encouraged to apply. Applicants are considered for employment based on their qualifications without regard to race religion gender sexual orientation national origin age marital or veteran status medical condition or disability or any other factor prohibited by law or regulation. Veterans are encouraged to apply. Do not include information or photos that would identify those personal traits. Documents included with this identifying information will be removed from the application packet.

Some positions require a criminal history check and a review of driving record. All County positions require regular prompt and consistent attendance.

Accommodation Under the Americans With Disabilities Act

Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process for this recruitment. To obtain confidential assistance please contact Human Resources at or via email at.

Veterans Preference

Under Oregon law ORS 408.225-408.238 veterans who meet the minimum qualifications for a position may be eligible for hiring preference. If you think you may qualify a Veterans Hiring Preference Form MUST be completed and submitted with the application along with other supporting documentation. For the form and information for this process pleaseclick here.(Download PDF reader)

If you need assistance with completing an application for employment or with obtaining a Veterans Hiring Preference Form please contact Human Resources at or via email at.

Status of Your Application

Please note that Yamhill County communicates with all candidates via e-mail. If you opt out or unsubscribe from e-mail notifications from NEOGOV it will impact our ability to communicate with you about job postings.

KNOWLEDGE OF:
Legal principles practices and terminology relative to specific functions of the job.
Advanced secretarial and general office procedures including business English composition spelling and grammar.
Confidentiality rules especially those specific to the program area.
Appropriate Agency partners and community resources.
Current and past Case Management software: PBK Odyssey e-filing
LEDS/CJIS EAGLE Odyssey AXON ONQ LOIS

SKILL IN:
Organizing materials and documents.
Developing and maintaining appropriate relevant professional relationships.
Effectively communicating orally and in writing.
Providing training and instruction.
Developing training plans.

ABILITY TO:
Maintain cooperative professional relationships with clients peers supervisors managers and the community in general.
Write concisely and perform administrative tasks including composing letters and reports in effective and professional form.
Operate in the Microsoft Windows environment inclusive of using Excel ADOBE database management and record keeping programs.
Work independently in accordance with set policies use initiative and professional judgment in completing tasks and responsibilities with only general instructions and guidance.
Complete all assigned tasks accurately and precisely.
Attend work as scheduled and/or required.

MINIMUM EXPERIENCE AND TRAINING:
Associates / or Paralegal degree and two years experience directly related to the duties of this position; any satisfactory equivalent combination of experience and training which ensures the ability to perform the work may substitute for above.

OTHER REQUIREMENTS:
Ability to secure and maintain a drivers license valid in the state of Oregon or an acceptable alternative means of transportation. May be required to drive a county vehicle. Employees authorized to operate a private vehicle on County business are required to carry a valid drivers license and liability insurance minimums as outlined in ORS 806.070.

May be subject to successful completion of a background check.

The incumbent typically works in an office environment and uses a computer telephone and other office equipment as needed to perform duties. The noise level in the work environment is typical of that of an office. Incumbent may encounter frequent interruptions throughout the work day.

The employee is regularly required to sit talk or hear; frequently required to use repetitive hand motion handle or feel and to stand walk reach bend or lift up to 20 pounds.

Contact with the public in office environments may risk exposure to irrational/hostile behavior contagious diseases or contact with domestic animals.

The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This job description in no way states or implies that these are the only duties to be performed by an employee occupying this position. Employees may be required to perform other related duties as assigned to ensure workload coverage. Employees are required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. This job description does NOT constitute an employment agreement between the employer and employee and is subject to change by the employer as the organizational needs and requirements of the job change.