Contracts Technician

Location:

Recruiting Start Date:

Estimated Start Date:

The following statements are illustrative of the essential functions of the job and other key duties that may be required. The description may not include all functions performed by the incumbents in various locations. The district reserves the right to modify or change the duties or the essential functions of this job at any time.

• Reports consistently for work as scheduled

• Performs other duties as assigned

• Attains proficient or higher evaluations on established Performance Standards

• Assists at bid openings and proposal meetings

• Attend seminars and continuing education classes to stay current in government procurement activities

• Conducts pre-bid conferences with bidders and departments

• Develops and maintains effective relationships with customer contracting officials to facilitate business transactions and enhance future acquisitions

• Directs the development of terms conditions and specifications ensuring compliance with project instructions consistent with contract terms and conditions

• Evaluates requests for purchase of supplies equipment and services to determine appropriate procurement method

• Evaluates analyzes tabulates and recommends bid awards to user by considering price quality and delivery (best value)

• Initiates the coordination of purchase order closeout actions on a timely basis including but not limited to review of claims final project cost and coordination

• Maintains files and distributes bid information to end user and vendors

• Monitors vendor performance

• Prepares and maintains contracts and contract renewals for approval and signature as required with a wide range of commodities and values

• Provides information and support for technical purchases to project staff and district personnel

• Responsible to the Purchasing Supervisor and District Contracting Officer for ensuring the appropriate project procurement system is utilized

• Reviews life cycle cost analysis and cost proposal development and participates in technical proposal preparation for service contracts

• Serves as assistant P-Card administrator working with the bank on declines new cardholder set-up training on purchases and reconciliation MCC issues etc.

• Serves as Purchasing web administrator

Knowledge Skills and Abilities:

• Ability to adapt to changing technologies and to learn functionality of new equipment and systems

• Ability to communicate effectively verbally and in writing

• Ability to create access input retrieve and manipulate information in various software systems including databases and spreadsheets

• Ability to establish and maintain accurate record keeping document management and filing systems

• Ability to establish and maintain effective working relationships with individuals from many diverse backgrounds and professions including supervisors administrators coworkers staff students parents and the general public

• Ability to follow oral and written instructions

• Ability to greet and interact with the public in a courteous and professional manner

• Ability to maintain a positive attitude

• Ability to maintain confidentiality

• Ability to manage simultaneous demands and set clear priorities

• Ability to operate standard office equipment performing a wide range of supportive tasks

• Ability to perform effective statistical analysis

• Ability to perform routine bookkeeping and clerical accounting tasks effectively and efficiently

• Ability to train others in procedures and the use of equipment

• Ability to understand and follow complex oral and written instructions

• Ability to use Enterprise Resource Planning software effectively

• Ability to work days hours locations and assignments as directed by the supervisor within the position responsibilities

• Ability to work independently without direct supervision and in a team environment

• Commitment to the education of students as a primary responsibility

• Computer proficiency including office productivity applications

• Considerable knowledge of policies procedures and overall district functions

• Demonstrated ability to manage simultaneous demands and set clear priorities

• Demonstrated ability to work well with others in a team setting

• Demonstrates citizenship compassion courage discernment excellence honesty hope integrity patience perseverance reliability respect responsibility and trustworthiness

• Demonstrates successful interpersonal interactions

• Detail-oriented

• Energetic creative innovative flexible

• Excellent cooperative collaborative and problem-solving skills

• Extensive knowledge of governmental purchasing practices and procedures including ability to prepare specifications for Request for Proposals (RFP) and Request for Quotes (RFQ)

• Knowledge of negotiation principles and practices

• Strong mathematical and analytical skills

• Strong organizational interpersonal written listening and verbal communication skills

• Strong understanding of education

• Willingness to participate in trainings conferences and professional learning opportunities to continually improve abilities

Work Environment: The work environment characteristics described here are representative of those a staff member typically encounters while performing the essential functions of this job. They are included for informational purposes and are not all-inclusive.

• The noise level in the work environment may alternate among quiet moderate and loud.

• The incumbent is frequently required to interact in person and through communication methods with the students public and/or other staff.

• The incumbent is required to work scheduled school/work hours and/or days.

• The incumbent may be required to work extended school/work hours and/or days as directed.

• Work is generally performed within a standard office environment.

Physical Demands: The following are some of the physical demands commonly associated with this position. They are included for informational purposes and are not all-inclusive. All physical demands if listed are considered essential functions

• Sits stands walks stoops kneels and crouches/squats while performing duties

• Has oral and auditory capacity enabling interaction interpersonally and/or through communication devices

• Uses eyes hands and finger coordination enabling the use of equipment and writing utensils

• Lifts or carries burdens weighing up to 25 lbs. while performing duties

Cognitive Functions: The following are some of the cognitive functions commonly associated with this position. They are included for informational purposes and are not all-inclusive. The staff member may be required to analyze communicate compare compile compute coordinate copy evaluate instruct negotiate synthesize reason and use interpersonal skills.

Compensation Range:

Scheduled Weekly Hours:

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For more information on our benefits please visit Employee Benefits Academy District 20 ().

FLSA Status: