Human Resources Specialist (0079484)

Title:Institutional Support (Human Resources Specialist)

Position Number:0079484

Hiring Unit:Administrative Services Human Resources Department

Location:Kapiolani Community College

Date Posted:November 18 2025

Closing Date:December 3 2025 11:59 PM HST

Salary:Salary schedules and placement information

Temporary/Permanent:Permanent

Funding:General

Other Conditions: Excluded from collective bargaining. General funded position to begin approximately February 2025 pending position clearance availability of funds satisfactory performance and program needs.

Kapiolani Community Colleges Human Resources Department is responsible for all employee and employment-related matters and is committed to administering policies programs and services to effectively serve Faculty Staff and Administrators. The Human Resources Specialist will work collaboratively with other staff in the Human Resources Department and reports directly to the Human Resources Manager assisting with but not limited to various benefits related matters (e.g. vacation/sick leave workers compensation temporary disability benefitsetc). In addition responsible for completing tasks in all aspects of the employee life cycle while ensuring compliance with respective Collective Bargaining Agreements University policies and Federal/State regulations.

(NOTE: ** denotes Essential Functions)

• Reviews requests for all appointments and employment forms for assigned departments including but not limited to civil service APT Faculty (instructional/non instructional) casual non-credit and overload appointments for accuracy and completeness.

• **Ensures actions are in compliance with collective bargaining agreements administrative procedures including but not limited to appropriate account codes justification etc.

• **Determines the correct method of payroll payment e.g. lag non-lag after the fact etc. Ensures that personnel transactions are processed and submitted to the payroll office to meet payroll deadlines.

• **Reviews and oversees the processing of appropriate supporting documents for new appointments resignations terminations leaves without pay transfers pay changes account codes and status changes.

• **Ensures that documents for all transactions for assigned area of responsibility such as new hires transfers terminations retirements and all other personnel transactions have been completed thoroughly and accurately.

• Resolves faculty and staff problems regarding employee health benefits for eligibility procedures rules and regulations retirement leaves employment status annuity deferred compensation tuition waiver payroll procedures and pay adjustments.

• Interprets collective bargaining agreements and advises best method or alternatives to use. Keeps abreast with current laws rules and regulations. Makes research on websites and/or contacts appropriate officials for appropriate applications.

• **Oversees and ensures that the maintenance and processing of vacation and sick leave requests leave without pay family leave military leave etc. are in compliance with collective bargaining agreements and administrative procedures.

• Replies to inquiries and resolves any discrepancies with employees supervisors deans etc.

• Audits G-2s for college personnel. Ensures that copies of G-2s are accurate and sent to the appropriate officials for action.

• **Oversees the review & processing of compensation for employee fringe D-55 D-56 meals temporary assignment etc. Ensures that forms and documents are sent to the appropriate offices on a timely basis to comply with collective bargaining agreements.

• **Responsible for overseeing the leave share program. Ensures processing is in compliance with all pertinent rules and regulations administrative procedures and collective bargaining agreement.

• Assist with workers compensation and Temporary Disability Insurance (TDI) claims.

• Administers rules and regulations and develops campus policies and procedures for the Student Employment and Cooperative Education (SECE) program. Oversees the processing of student appointments.

• Assists in developing and writing student assistant position descriptions. Establishes and/or classifies position classifications and pay. Reviews requests for pay increment and/or promotion.

• Responds to inquiries regarding benefits e.g. pay rates for holidays overtime night differential leaves temporary assignments accordance with collective bargaining agreements personnel policies and procedures rules and regulations.

• Initiates develops and prepares customized summary reports as needed using software such as PeopleSoft MS Excel Google Sheets etc.

• **Manages the maintenance of official personnel files for all employees. Disposes archives and/ or transfers records in accordance with established rules and regulations. Manages general email account of the department.

• **This position is assigned to effectively manage all aspects of human resources services for assigned employees prospective and former employees and assists in unassigned areas and employees to provide professional personalized and efficient services.

• Develops coordinates promotes and occasionally conducts in-service faculty/staff development workshops and other staff development programs.

• Handles new employee benefits orientation for all new employees.

• Other duties as assigned

• Possession of a baccalaureate degree in Business Administration Human Resources Management Management Public Administration or related field and 1 year(s) of progressively responsible professional experience with responsibilities for human resources management; or any equivalent combination of education and/or professional work experience that provides the required education knowledge skills and abilities as indicated.

• Functional knowledge of principles practices and techniques in the area of human resources management demonstrated by knowledge understanding and ability to apply concepts terminology.

• Functional knowledge and understanding of principles theories federal and state laws rules regulations and systems associated with human resources management.

• Demonstrated ability to recognize problems identify possible causes and resolve the full range problems that may commonly occur in the areas of human resources.

• Demonstrated ability to understand oral and written documentation write reports and procedures and communicate effectively in a variety of situations.

• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations groups team members and individuals.

• Demonstrated ability to operate a personal computer and apply word processing software such as Microsoft Word Excel Adobe Acrobat and other commonly used software.

• Demonstrated ability to prioritize and complete multiple tasks with conflicting deadlines.

• Demonstrated ability to analyze interpret and use sound logic and judgment when applying policies and procedures.

• Demonstrated ability to produce work that is detail oriented accurate neat and organized and must be able to follow up on assigned tasks through satisfactory completion

• Knowledge of a wide range of employee benefits.

• Strong background and experience working with a computerized human resources information system such as PeopleSoft Office Package ADP NeoGov SAP etc.

• Evidence of ability to effectively perform work under conditions of multiple priorities deadlines and interruptions.

• Familiarity and experience with UH policies and procedures and preferably experience with UH accounting and personnel systems.

• Evidence of strong organizational skills communication skills and interpersonal skills.

• Evidence of commitment to Kapiolani Community Colleges vision of positioning itself as a model indigenous serving institution whose graduates strengthen the social economic and sustainable advancement of Hawaii and the world.

INCOMPLETE APPLICATIONS WILLNOTBE CONSIDERED(Read the To Apply section carefully)

To Apply:

Click on the Apply button on the top right corner of the screen to complete an application and attach the required addition to the Application applicants must attach the following:

1. Cover letter;

2. Resume;

3. The names and contact information (telephone number and email addresses) ofat least three professional references; and

4. Official graduate and undergraduate transcript(s) showing degree and coursework to date appropriate to the position (copies of official transcriptsare acceptable;however original official transcripts will be required at the time of hire.) Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services Inc. verifying the degree equivalency to that of an accredited institution within the USA. The expense of the evaluation shall be borne by the applicant.

• Academic record/grade summaries will NOT be accepted

• Diplomas and copies will NOT be accepted

Incomplete applications willNOTbe considered.

NOTE:

• The application will be incomplete if materials are unreadable illegible password protected missing or corrupted; therefore late or incomplete applications will not be considered. All requested documents/information become the property of Kapiolani Community College and will not be returned.

• Please do not include any self-identifying photos and redact any references to confidential information on submitted documents (social security number date of birth etc.).

• Applications lacking copies of transcripts will be reviewed based on work experience equivalency to meet minimum qualifications (MQs). All minimum qualifications must be met by the closing date.

• If you have not applied for a position before using NEOGOV you will need to create an account.

Inquiries:Kapiolani Community College HR Department

The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment including on the basis of veteran and disability status. For more information visit: is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act annual campus crime statistics for the University of Hawaii may be viewed at: or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement bargaining unit members receive priority consideration for APT job vacancies. As a result external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information please refer to the following link: