Human Resources and Admin Officer

As the Human Resources Officer you will provide strategic support to the Human Resources functions Administration and Management and ensure that the operations of the entire Dar Regional Office support services run efficiently and effectively in a cost-effective manner.

Duties and Responsibilities:

1. Employee Relationship

• Provide ongoing coaching support and advice to the management and employees on people and HR related issues.
• Provide timeous feedback and maintain professional communication with all stakeholders of Amref Health Africa.
• Being available and proactive in addressing people-related issues in the Organization by maintaining close relationships with the employees at all levels.
• Support the development and implementation of HR initiatives and systems within Amref Health Africa

 2. Performance Management

• Assist in ensuring the effective communication and implementation of the Performance Management system in accordance with Amref Health Africas human resources manual
• Assist the management with identifying the top performers and implement appropriate action plans further to enhance their performance and career in the organization.
• Responsible for identifying non-performers and assisting management in developing personal development plans and monitoring their progress every month 

3. Compliance Management

• Guide compliance and counselling on Amref Health Africa policies procedures and best practices
• Oversee training of Amref Health Africa staff in safety procedures and first aid care giving and compliance with standard operating procedures by Amref Health Africa staff and high performance by security service providers.
• Work with teams to design strategies for continuous process improvement to ensure the sustainability of operations at all levels.
• Manage the development and maintenance of human resources systems policies and procedures.
• Maintain employee records according to Amref Health Africa policy and legal requirements
• Ensure employees compliance with the Amref Global Code of Conduct Safeguarding policy HR audits and donor audits recommendations

4. Recruitment & Selection

 Create supervise and implement effective onboarding plans as per Amref Health Africa

• Identify the right candidates for the right job through assessments interviews and employee profiling processes
• Maintain a fair and equitable recruitment approach in line with the specific job requirements
• Conduct relevant employment background and reference checks on all employees and prepare job offers to the successful candidates
• Create a pool of suitable candidates for future employment on a database to meet the employment demands of the business 

5. Employee Administration

• Ensure that contracts of permanent and temporary staff are prepared in collaboration with other departments.
•  Ensure that salary packages of Amref Health Africa staff members are prepared as per the Organizations Human Resources policy.
• Ensure that files are opened for new appointments and transfers are done.
• Ensure that files are closed when employees resign or services are terminated.
• Ensure that the Time sheet and attendance register sheets are scrutinised monthly.
• Ensure that new employees forms and contracts are received and completed (Pension Fund Medical Aid Social Security etc.)
• Support the Amref Health Africa HR Unit to conduct staff exit interviews to minimize staff turnover and retain good performers
• Manage employee mobility through transfers promotions and terminations
• Ensure that all letters and other correspondence are correct signed and sent out on time
• Provide input to the policy and procedure formulation and amendments on an ongoing basis

 6. Disciplinary & Grievances

• Take part in the disciplinary hearing process assist in verifying and confirming warnings and monitor the improvement of undesirable behaviour and misconduct

7. Administrative functions

Asset Management (Movable and non-movable assets)

• Engage in maintenance of the Mwananyamala Building such as plumbers cleaners and electricians
• Identify all Amrefs new assets and tag them accordingly.
• Process insurance claims refund for any asset that has been reported lost or malfunctioning beyond repair.
• Engage fully in coordinating the disposal of assets and send a report to the Administration Manager

• Ensure all of the assets are insured as required.

8.  Office Management;

• Oversee day-to-day office administration and ensure smooth running of the Dar es Salaam regional office.
• Manage logistics support for program operations office supplies
• Supervise administrative support staff to ensure timely and high-quality service delivery.
• Coordinate logistics for meetings workshops training sessions and official visits.
• Maintain updated inventories of office equipment furniture and project assets
• Supervise cleaning of the office
• Managing preventive maintenance of the office building and equipment ensuring the proper functioning of the equipment
• Ensure the utilities bills are paid on time
• Responsible for the supervision of Safety and Security and Emergency Preparedness.
• Ensure compliance with safety and security policies procedures and guidelines at Mwananyamala.

9. Fleet Management

• Vehicles and Generators Management
• Supervise daily tasks including drivers performances and allocating drivers assignments based on workloads schedule tasks and other related functions.
• Manage a database that details transport activities.
• Supervise and evaluate all transportation/fleet systems of Amref Tanzania.
• Supervise and ensure drivers comply with policies time for parking speeding limits and proper filling of log books and allocation of fuel.

Qualifications :

Qualifications Experience & Skills Required:

• To work effectively and efficiently the job holder should have a Masters degree in human resources management industrial relations and Business Administration.
• Certification and professional qualifications in Human Resources Management Strategic Human Resources Management and Labour Laws

• Minimum of six (6) years experience in a similar role and working at least three years in an NGO/International organizations or donor-funded project
• Strong experience and background in managing compliance issues relating to donor regulations statutory regulations and local/ international established professional standards
• Good team player with a creative and innovative mindset
• Experience in the management of Administration and Fleet.

Knowledge Skills and Competencies:

 Skilled in administration organization development strategic orientation and team orientation

• Good communication skills and organizational skills
• Working with people drive for results leading and supervising persuading and influencing commitment and integrity.
• Fluent in both English & Swahili.

Additional Information :

Please include a cover letter that highlights why you believe you are an ideal candidate for this role along with your CV showcasing your relevant skills and experience. The application deadline is November 25 2025.

Amref Health Africa does not require applicants to pay any money at whatever stage of the recruitment and selection process and has not retained any agent in connection with recruitment. Although Amref may use different job boards from time to time to further spread its reach for applicants all open vacancies are published on our website under the Vacancies page and on our official social media pages. Kindly also note that official emails from Amref Health Africa will arrive from an @ address.

Amref Health Africa is committed to safeguarding and promoting the welfare of children young people and vulnerable adults and expects all staff to share this commitment. Amref Health Africa is is dedicated to diversity and is an equal-opportunity employer with a non-smoking environment policy.

Remote Work :

No

Employment Type :

Full-time