Procurement Officer

JOB PURPOSE

To undertake day to day procurement and supplies activities to support projects and other office operations in line with Amref Procurement Policy Procedure Manual under the guidance of the Head of Procurement Unit.

PRIMARY RESPONSIBILITIES

1.Ensure timely and efficiently processing of Amref requirements for goods works and services.

• Preparation of various bidding documents for Goods Works and Consultancy services
• Requesting quotations (RFQ) from vendors including providing clarifications  
• supervision of sample verification in collaboration with users departments
• coordinates procurement plans from projects and other departments
• Carrying out quotation analysis of the submitted bids.
• Process all procurement transactions through e-tender portal including approvals in the ERP system
• Processing and issuing LPOs to vendors
• close follow up of all orders for timely delivery of goods works and services including performance monitoring
• Coach and supervise field staff (Admin officers) on issues relating to procurement compliance
• Checking suppliers invoices against LPO for processing payments
• Follow up payments with Finance as per agreed terms and conditions
• Coordinate Tender Committee meetings including drafting minutes for various deliberations

2.Give Support in processing Contract for various services

• Assist in drafting of contracts for various goods works and services.
• Participating in the negotiation with suppliers and other service providers
• Drafting award letters and other correspondences with vendors
• Provide supervision for execution of signed contracts for timely delivery of goods works and services
• Record keeping for all procurement transactions

4. Support functioning of Amref Tender Committee

1. Coordinating Tender Committee meetings
2. Providing technical support to various Evaluation teams
3. Reviewing various evaluation reports before submission and presentation to the Tender Committee
4. Drafting tender committee minutes and other correspondence letters

Qualifications :

Education and Experience

• Bachelor Degree of Procurement and Logistics Management
• Registered as approved Procurement and Supplies professional
•  CPSP Certificate
• Have at least 5 years experience in procurement and supplies undertaking 2 years working at NGOs

Knowledge Skills and Competencies

Proven experience in procurement and logistics management

• Good interpersonal communication and negotiation skills.
• Experience in the Use of Procurement Systems.
• Ability to handle multi tasks
• Ability to Generate and analyse Procurement reports
• Ability to Resolve disputes with suppliers and other stakeholders.

Languages

• Proficiency in writing reading and speaking English
• Proficiency in writing reading and speaking Swahili

Additional Information :

Please include a cover letter that highlights why you believe you are an ideal candidate for this role along with your CV showcasing your relevant skills and experience. The application deadline is December 28 2025

Amref Health Africa does not require applicants to pay any money at whatever stage of the recruitment and selection process and has not retained any agent in connection with recruitment. Although Amref may use different job boards from time to time to further spread its reach for applicants all open vacancies are published on our website under the Vacancies page and on our official social media pages. Kindly also note that official emails from Amref Health Africa will arrive from an @ address.

Amref Health Africa is committed to safeguarding and promoting the welfare of children young people and vulnerable adults and expects all staff to share this commitment. Amref Health Africa is is dedicated to diversity and is an equal-opportunity employer with a non-smoking environment policy.

Remote Work :

No

Employment Type :

Full-time