Academic Coordinator Hybrid

This position is hybrid: 3 days onsite 2 remote Wednesdays required onsite

Winter break is 12/22/25 - 01/05/26. Position is part-time hours during this time

Type:Temporary/Contract (potential to hire)

Dates:December 15 2025 - March 31 2026

Hours:8:30 AM - 5:00 PM

Pay:$27.50/hourly

Location:Providence RI 02903

Join our dynamic team at the School of Public Healths Department of Health Services Policy & Practice (SPH)! This exciting role offers the perfect blend of administrative excellence creative communication and event coordination. Specific duties include event and visitor planning of the weekly HSR Seminar Series and other departmental and program activities overseeing departmental communications including website and social media providing administrative and calendar support for the department chair purchasing and travel reimbursements support for courses admissions and academic programs and any additional administrative duties as assigned.

Major Responsibilities:

1. Faculty Administration Support (25%)

Be the go-to person for our incredible faculty team! Youll provide high-level support that keeps everything running smoothly from coordinating faculty appointments and promotions to managing travel logistics and visa applications. Your attention to detail and organizational skills will shine as you prepare documentation manage correspondence maintain filing systems initiate transactions for purchases and process reimbursements based on University policy and procedures.

2. Academic Program Support (25%)

Youll guide students through program requirements and course options. Provide administrative support for Curriculum Doctoral Exam Seminar/Social and ad hoc committee meetings with detailed minutes and play a key role in admissions and recruitment. Your work directly impacts student success as you assist with progress tracking orientation coordination and keeping our graduate handbook current and comprehensive.

3. Event Coordination (25%)

Bring people together for meaningful connections by coordinating all administrative core sponsored events! From our weekly HSR Seminar Series to other departmental and program activities youll orchestrate every detail. Coordinate guest speakers manage venues catering and logistics design eye-catching invitations announcements and surveys. Youll act as contact for event queries and expense management. Completed associated reimbursements and track transactions. Completes all post-event duties (clean-ups breakdowns reconciliations etc.)

4. Oversees Administrative Core Communications (25%)

Be our storyteller and digital ambassador! Manage departmental communications including website and social media. Youll collaborate with key stakeholders to ensure web content reflects a balanced and fair representation of the administrative cores mission and goals. Solicits timely updates to course-related student and faculty information. Write/create features and web pages and create video/media. Solicit updates to ensure that the website reflects the most current information and is a tool for enhancement of the cores stature in the public health community. Ensure that all website pages are editorially and grammatically correct and that the design conforms to both University Communications and the SPH identify standards.

Qualifications and Competencies:

Education & Experience:

• Bachelors degree or equivalent combination of expertise and education with a minimum of 2-4 years relevant experience
• Experience in an academic setting is highly preferred

Essential Skills:

• Excellent communication skills both written and verbal
• Initiative and ability to work independently and as a member of a team
• Effective interpersonal organizational and leadership skills
• Flexible and adaptable compassionate/empathetic
• Intermediate proficiency with Microsoft Office Suite Google Suite
• Calendar management
• Project and event coordination
• Expense reimbursement
• Asana and Workday experience is desirable
• Website and social media management is desirable
• Admissions application management experience is desirable

This temporary position offers incredible potential for growth with the possibility of permanent placement for the right candidate.

Ready to bring your organizational superpowers and collaborative spirit to our team We cant wait to meet you!

nextSource is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race color religion gender gender identity or expression sexual orientation national origin genetics disability age veteran status marital status parental status cultural background organizational level work styles tenure and life experiences or for any other reason.

nextSource is committed to providing reasonable accommodation for qualified individuals with disabilities in our job application you need assistance or accommodation due to a disability you may contact us at .

What nextSource Provides:

• Healthcare Benefits including Medical Prescription Vision & Dental Coverage United Healthcare
• Voluntary STD & LTD New York Life
• 401(k) Retirement Planning Fidelity
• Discount Program

*You are Eligible to participate in the benefits program if you are considered a full-time employee of nextSource working at least 30 hours per week on a consistent coverage will be effective on the 1stof the month following 60 days of employment.