Office Administrator Petach Tikva

Petah Tikva - Israel

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

We are seeking a highly organized and service-oriented Office Administrator to support day-to-day office operations executive scheduling vendor management events coordination and administrative processes. This role requires strong multitasking skills high discretion excellent communication and the ability to work under pressure in a dynamic environment.

You will work closely with the Admin Head Israel and support cross-functional teams across the organization.

Responsibilities

Manage all administrative functions: front office office supplies parking access cards for employees/visitors cleaning security repairs and maintenance.
Vendor management: price negotiations contract handling and new vendor registration in TCS internal systems.
Raise invoices received via email and post and process them in the TCS internal portal.
Follow approval workflows until payment completion.
Manage accommodation arrangements for visiting senior associates and coordinate company events.
Provide full calendar management and personal assistance to the CEO.
Lead and manage courier services.
Support expat accommodation contracts working closely with the Admin Head and external partners (lawyers landlords).
Prepare and issue work permit/business visa letters and hotel invitations for TCS associates.
Coordinate company events transportation and welfare-related activities.
Host clients and visitors including preparing refreshments for meetings.
Work onsite MondayFriday.

Required Skills & Experience

13 years of experience in office administration.
Strong proficiency in Excel and Word.
High-level English proficiency.
Strong multitasking and organizational abilities.
Sense of responsibility discretion and reliability.
Excellent communication skills.
Assertiveness and ability to work under pressure.
Team player service oriented with high attention to detail.
Availability for full-time onsite work.

Reporting Structure

Reports to: Admin Head Israel
Team size: No direct reports
Unique Advantages of the Role:
- Work with diverse cross-functional teams.
- Learn global administration and facilities procedures.

Years of experience as an office administrator in a corporate environment
Years of experience organizing company events and supporting welfare activities
Years of experience managing senior executive calendars (CEO level)
Years of experience in vendor management (contracts onboarding price negotiations)
Years of experience working with MS Office tools (Word Excel)
English proficiency level (03: 0Low 3Native)
Expected salary (gross)

We are seeking a highly organized and service-oriented Office Administrator to support day-to-day office operations executive scheduling vendor management events coordination and administrative processes. This role requires strong multitasking skills high discretion excellent communication and the a...

You will work closely with the Admin Head Israel and support cross-functional teams across the organization.

Responsibilities

Manage all administrative functions: front office office supplies parking access cards for employees/visitors cleaning security repairs and maintenance.
Vendor management: price negotiations contract handling and new vendor registration in TCS internal systems.
Raise invoices received via email and post and process them in the TCS internal portal.
Follow approval workflows until payment completion.
Manage accommodation arrangements for visiting senior associates and coordinate company events.
Provide full calendar management and personal assistance to the CEO.
Lead and manage courier services.
Support expat accommodation contracts working closely with the Admin Head and external partners (lawyers landlords).
Prepare and issue work permit/business visa letters and hotel invitations for TCS associates.
Coordinate company events transportation and welfare-related activities.
Host clients and visitors including preparing refreshments for meetings.
Work onsite MondayFriday.

Required Skills & Experience

13 years of experience in office administration.
Strong proficiency in Excel and Word.
High-level English proficiency.
Strong multitasking and organizational abilities.
Sense of responsibility discretion and reliability.
Excellent communication skills.
Assertiveness and ability to work under pressure.
Team player service oriented with high attention to detail.
Availability for full-time onsite work.

Reporting Structure

Reports to: Admin Head Israel
Team size: No direct reports
Unique Advantages of the Role:
- Work with diverse cross-functional teams.
- Learn global administration and facilities procedures.

Years of experience as an office administrator in a corporate environment
Years of experience organizing company events and supporting welfare activities
Years of experience managing senior executive calendars (CEO level)
Years of experience in vendor management (contracts onboarding price negotiations)
Years of experience working with MS Office tools (Word Excel)
English proficiency level (03: 0Low 3Native)
Expected salary (gross)