Ops Professional

Title: Ops Professional (for Billing Function)

Location: New York NY (5 Days Onsite)

Job Description:

End-to-End Billing Management

• Lead the monthly quarterly and annual billing cycles across mutual funds SMAs hedge funds and private equity vehicles.
• Review and calculate management fees admin fees performance fees breakpoints and waterfall structures.
• Maintain and update client-specific billing instructions fee schedules side letters and negotiated terms.

Data Management & Reconciliation

• Aggregate AUM/holdings data from multiple custodians (LPL Schwab Fidelity Pershing etc.) and ensure consistency with internal systems.
• Perform in-depth reconciliations between:
  • Custodian feeds
  • Internal books & records
  • Pricing & NAV systems
  • CRM/contract repositories
• Identify and resolve discrepancies proactively to ensure accurate billing outputs.

Billing System Operations

• Operate and enhance workflows in billing engines such as:
  • Revport
  • Eagle/Advent APX Billing
  • Salesforce (contract modules)
  • Workday Financials or Oracle/NetSuite billing modules
• Configure rules rate cards fee tiers client hierarchies and exception logic in the billing platform.
• Partner with technology teams to drive automation and reduce manual touchpoints.

Invoice & Reporting

• Generate validate and deliver invoices for institutional clients distributors wealth platforms and sub-advisory relationships.
• Coordinate with finance on revenue recognition and ensure alignment with GAAP and internal controls.
• Maintain dashboards and MIS covering billed revenue accruals write-offs and client-level profitability.
• Process Governance & Client Interaction
• Serve as the subject-matter expert for billing queries from clients auditors relationship managers and compliance.
• Enhance billing policies documentation SOPs checklists and control frameworks.
• Contribute to continuous improvement initiatives including workflow redesign and automation using tools like Power BI Alteryx Tableau or Python-based scripts.

Qualifications & Skills

Mandatory Experience

• 8 years in a billing or revenue operations role within an Asset Management Wealth Management or Fund Administration organization.
• Strong understanding of fund structures AUM feeds custodial platforms and fee mechanics.
• Technical & Tool Proficiency
• Experience working with at least one major billing system (Revport APX Billing Workday Oracle SAP or custodian billing engines).
• Familiarity with data extract and reconciliation tools:
  • Alteryx
  • Power BI / Tableau
  • Excel (advanced - macros pivoting lookups modeling)
• Experience with document management or contract systems (e.g. Salesforce SharePoint).
• Functional Expertise
• In-depth understanding of investment products (equity fixed income alternatives SMAs model portfolios multi-asset funds)
• Strong command of fee structures: standard management fees tiered breakpoints performance fees incentive fees hurdle rates distribution fees platform fees and negotiated institutional terms.
• Knowledge of billing-related controls audit trails and compliance requirements.

Soft Skills

• Exceptional attention to detail and accuracy in a high-stakes financial environment.
• Strong analytical and problem-solving mindset.
• Ability to communicate clearly with internal teams tech partners auditors and high-value clients.
• Ownership mindset with ability to thrive in fast-paced deadline-driven environments.

Preferred Experience (Nice to Have)

• Background in hedge fund or private equity fee calculations.
• Exposure to custodial billing for platforms.
• Experience in revenue assurance or fee leakage analysis.
• Prior involvement in migration or system-implementation projects for billing engines.