Accounts Payable Coordinator

At GameStop we are committed to providing exceptional service and delivering the latest and greatest in gaming products to our customers. As a leading global retailer of video games electronics and gaming merchandise we take pride in offering a wide range of products that cater to the needs and desires of gamers worldwide. Our mission is to create unforgettable experiences for our customers by constantly pushing the boundaries of whats possible. Whether youre a hardcore gamer or just starting out weve got something for everyone. Join us in our mission to shape the future of gaming and bring the best gaming products to the world!

SUMMARY

Working under direct supervision the Accounts Payable Coordinator assists with the processing of business expenses for all fields and corporate personnel ensuring all items are properly coded and recorded. This position also assists with the processing of all incoming invoices including proper coding approval and processing. The associate interacts with his or her supervisor frequently during each work period. Nearly all but the most routine activities will require a supervisors advance approval.

This position sits onsite 5 days a week in Grapevine TX.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES*

Gather and review invoices for payment including data entry spreadsheet review creation and import.

Responsible for accuracy completion scanning and follow-up for all assigned companies or vendors.

Communicate promptly and professionally with vendors regarding account issues payment status and information changes.

Maintain organization and accountability of high-volume paper and electronic payables assigned.

Enter all batches in SAP for payment processing.

Generate reports on a weekly and monthly basis from a variety of software.

Audit research and reconcile vendor accounts for overpayments and determine the best means for collecting the refunds

Assist with the accurate entry and maintenance of over 20000 vendor records including tax information

Collaborate with team members to analyze current practices and recommend and document approved best practices for the function to ensure optimal functional efficiency

Identify the most appropriate reasonable ways to meet special requests within the general framework of existing expense payable guidelines procedures and general

best practices

Where appropriate offer recommendations for making the expense payable function more efficient accurate and user friendly

Model the behaviors expected of all GameStop associates including but not limited to a drive for results with a demonstrable bias for action; high levels of emotional

intelligence maturity and professionalism; giving receiving and responding to feedback effectively; a consistently high service orientation; and demonstrable commitments to diversity inclusion a respectful workplace and integrity

Support the building of organizational capability through continuous improvement activities; recommend action to improve existing conditions and processes; identify improvement opportunities generate ideas and implement solutions

Manage relationships in a manner acceptable to others and to the organization

Gather organize interpret and report data used by other leaders to make sound business decisions; prepare related recommendations as required

Model the high level of customer service expected of all GameStop associates including but not limited to responding to voice mails and emails within organizationally defined timeframes completing projects as committed responding to others feedback appropriately and making optimal use of organizationally limited resources by aiding other functional teams when appropriate

RELATED COMPETENCIES

Communication - Clearly conveying information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the message.

Information Monitoring - Setting up ongoing procedures to collect and review information needed to manage an organization or ongoing activities within it.

Managing Work - Effectively managing ones time and resources to ensure that work is completed efficiently.

Quality Orientation Accurately and correctly follows established procedures for completing works tasks; vigilantly watches over job processes tasks and work products to ensure freedom from errors omissions or defects.

BASIC AND PREFERRED QUALIFICATIONS (EDUCATION and/or EXPERIENCE)

High school diploma or GED required

Must be able to work a flexible schedule including some evenings and weekends according to business necessity

MINIMUM QUALIFICATIONS JOB SKILLS ABILITIES

Proficient knowledge of Microsoft Office programs; specifically Excel Outlook and Word

Proficient ability to operate a 10-key pad by touch

Working project planning skills including the ability to organize prioritize and control job responsibilities to meet deadlines in an environment with overlapping and potentially conflicting priorities

Ability to recognize discrepancies/errors in written/recorded data/information including the ability to initiate and respond to work errors in a professional manner working collaboratively and cooperatively with others

Ability to work cooperatively and collaboratively with others; conduct working relationships in a manner acceptable to others and to the organization

Working knowledge of SAP Coupa and Excel preferred

Consistently demonstrates a commitment to GameStop policies and procedures including but not limited to attendance confidentiality conflict of interest and ethical responsibilities

Full-time store positions at GameStop are also eligible to participate in incentive programs health benefits paid time off 401 (k) employee discount and a casual work environment. Positions at GameStop may also be eligible for a bonus and/or other incentives.