Development Administrative Manager | Support Center

Houston, MS - USA

Monthly Salary: Not Disclosed

Posted on: 16 hours ago

Vacancies: 1 Vacancy

Job Summary

Job Title: Development Administrative Manager

Job Location: 17725 Katy Fwy Houston TX 77094

Job Overview:

CBAC does not offer visa sponsorship. Within three days of hire applicants will be required to complete I-9 documentation and confirm authorization to work in the United States. If your employment authorization and documentation is contingent on sponsorship now or in the future you will not meet CBAC employment eligibility standards.

The Development Administrative Manager will will report directly to the VP of Development and serve as a critical team member in overseeing the processes that support our national growth. This role will manage key workflows and administrative functions throughout the lifecycle of each projectfrom land acquisition and permitting through constructionensuring consistency efficiency and operational excellence as we expand our footprint across the country.

Responsibilities:

Project Lifecycle and Workflow Management (Permitting & Construction Focus)

System Tracking and Progression: Own the end-to-end tracking of each new franchise location through development phases within the Smartsheet project management platform.
Initiate a new site listing upon completion of the Letter of Intent (LOI) phase.
Meticulously track and update the progression of each location through key development phases including Contract Pending Permitting APA Internal Review Pre-Construction Construction and Store Open.
Enter and maintain location data in the Master Smartsheet for intercompany reference.
Maintain accurate records dashboards and reporting tools related to development activities and performance metrics.
Prepare executive-level summaries presentations and documentation.

Construction Document Management:

Create the necessary location file and repository in Autodesk Build upon entry into the Pre-Construction phase.
Manage the creation of the locations Bid Link on at the pre-construction stage.
Retrieve and source analytical project data to support reporting and decision-making.

Meeting Facilitation and Documentation

Key Development Meetings: Schedule facilitate and manage critical decision-making meetings to ensure smooth project flow.
Site Evaluation Meetings (SEM): Schedule and facilitate the presentation lead the meeting to promote a team environment take detailed notes and create the required SEM document for filing. This includes creating the SEForm for CDO review and presenting slides.
APA Internal Review Meetings: Schedule the meetings document all action items outline the next steps required to transition to the Pre-Construction phase and distribute the complete APA packet.
Close-Out Meetings (COM): Schedule and facilitate the presentation present project data document notes to create the final Close-Out document and track all outstanding items identified in the COM.
EDGE Meetings: Attend document all action items and distribute the completed EDGE packet.
General Scheduling: Create and distribute meeting invitations and set up/display presentations in Teams for SEM Close-Out and All Development Department meetings.

Records and Systems Governance

Development Administration Oversight: Provide administrative oversight and support for all departmental processes documentation and reporting.
File Management (P-Drive & Cloud): Manage P-Drive and Cloud Records and File Management
Create location folders upon LOI completion
Track and transfer location folders into Open or Abandoned pathways following the final grand opening or abandonment decision
Upon project completion store and save all final project details in the sale due diligence folder.
Franchise System Update: Update each locations phase status within the FranConnect system for all Open and/or Abandoned projects.

Qualifications :

Proven experience in project coordination administrative management or a similar role within commercial real estate construction or franchise development.
Expertise in managing complex digital file structures and project management software (e.g. Smartsheet MS Word Excel Autodesk Build CRM/Project Tracking Systems).
Exceptional organizational skills and attention to detail particularly in tracking multifaceted project lifecycles (Permitting Pre-Construction Construction).
Strong communication and meeting facilitation skills with the ability to lead/guide discussions and generate clear accurate documentation.
Commitment to maintaining operational efficiency and adhering to established governance processes.
Highly committed team player who proactively supports others with clarity and efficiency.

Physical Requirements:

Occasionally bending twisting and turning.
Sitting for extended periods of time.
Occasionally lift and/or move up to 25 pounds.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

Workplace Environment:

This role will be located at the Support Center in Houston TX.
A great workplace culture that has won repeated Top Workplace accolades by the Houston Chronicle.
Open office layout to promote collaboration conversation and teamwork.
Options to work remote/home on Mondays and Fridays.
Some travel may be required (less than 10%).

Additional Information :

Base Salary: Competitive and commensurate with experience.

All of your information will be kept confidential according to EEO guidelines. Christian Brothers Automotive is an Equal Opportunity Employer. CBAC maintains At will employment practices.

CBA is a participant in E-verify and will provide the federal government with new employees form I-9 to confirm they are authorized to work in the U.S.

For additional information visit: Work :

Employment Type :

Full-time

Job Title: Development Administrative ManagerJob Location: 17725 Katy Fwy Houston TX 77094Job Overview:CBAC does not offer visa sponsorship. Within three days of hire applicants will be required to complete I-9 documentation and confirm authorization to work in the United States. If your employment ...

Job Title: Development Administrative Manager

Job Location: 17725 Katy Fwy Houston TX 77094

Job Overview:

Responsibilities:

Project Lifecycle and Workflow Management (Permitting & Construction Focus)

System Tracking and Progression: Own the end-to-end tracking of each new franchise location through development phases within the Smartsheet project management platform.
Initiate a new site listing upon completion of the Letter of Intent (LOI) phase.
Meticulously track and update the progression of each location through key development phases including Contract Pending Permitting APA Internal Review Pre-Construction Construction and Store Open.
Enter and maintain location data in the Master Smartsheet for intercompany reference.
Maintain accurate records dashboards and reporting tools related to development activities and performance metrics.
Prepare executive-level summaries presentations and documentation.

Construction Document Management:

Create the necessary location file and repository in Autodesk Build upon entry into the Pre-Construction phase.
Manage the creation of the locations Bid Link on at the pre-construction stage.
Retrieve and source analytical project data to support reporting and decision-making.

Meeting Facilitation and Documentation

Key Development Meetings: Schedule facilitate and manage critical decision-making meetings to ensure smooth project flow.
Site Evaluation Meetings (SEM): Schedule and facilitate the presentation lead the meeting to promote a team environment take detailed notes and create the required SEM document for filing. This includes creating the SEForm for CDO review and presenting slides.
APA Internal Review Meetings: Schedule the meetings document all action items outline the next steps required to transition to the Pre-Construction phase and distribute the complete APA packet.
Close-Out Meetings (COM): Schedule and facilitate the presentation present project data document notes to create the final Close-Out document and track all outstanding items identified in the COM.
EDGE Meetings: Attend document all action items and distribute the completed EDGE packet.
General Scheduling: Create and distribute meeting invitations and set up/display presentations in Teams for SEM Close-Out and All Development Department meetings.

Records and Systems Governance

Development Administration Oversight: Provide administrative oversight and support for all departmental processes documentation and reporting.
File Management (P-Drive & Cloud): Manage P-Drive and Cloud Records and File Management
Create location folders upon LOI completion
Track and transfer location folders into Open or Abandoned pathways following the final grand opening or abandonment decision
Upon project completion store and save all final project details in the sale due diligence folder.
Franchise System Update: Update each locations phase status within the FranConnect system for all Open and/or Abandoned projects.

Qualifications :

Proven experience in project coordination administrative management or a similar role within commercial real estate construction or franchise development.
Expertise in managing complex digital file structures and project management software (e.g. Smartsheet MS Word Excel Autodesk Build CRM/Project Tracking Systems).
Exceptional organizational skills and attention to detail particularly in tracking multifaceted project lifecycles (Permitting Pre-Construction Construction).
Strong communication and meeting facilitation skills with the ability to lead/guide discussions and generate clear accurate documentation.
Commitment to maintaining operational efficiency and adhering to established governance processes.
Highly committed team player who proactively supports others with clarity and efficiency.

Physical Requirements:

Occasionally bending twisting and turning.
Sitting for extended periods of time.
Occasionally lift and/or move up to 25 pounds.

Workplace Environment:

This role will be located at the Support Center in Houston TX.
A great workplace culture that has won repeated Top Workplace accolades by the Houston Chronicle.
Open office layout to promote collaboration conversation and teamwork.
Options to work remote/home on Mondays and Fridays.
Some travel may be required (less than 10%).

Additional Information :

Base Salary: Competitive and commensurate with experience.

All of your information will be kept confidential according to EEO guidelines. Christian Brothers Automotive is an Equal Opportunity Employer. CBAC maintains At will employment practices.

CBA is a participant in E-verify and will provide the federal government with new employees form I-9 to confirm they are authorized to work in the U.S.

For additional information visit: Work :

Employment Type :

Full-time

Key Skills

Business
Clerical
Account Payable
Administrative Skills
Time Management
Data Entry
office supplies
Accounting
Project Management
Administration Office
Management skills
Account Receivable
Administrative Operations
Problem Solving Skills
Statistics

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About Company

Christian Brothers Automotive

Christian Brothers Automotive We Offer:Up to $50/HR For The Most Skilled TechniciansTeam Performance bonusesPaid Vacation & Paid HolidaysClosed Every Weekend To Spend Time With Family & FriendsReal-time Technical SupportHealthcare Benefits AvailableMatching Retirement 401k Plan Availa ... View more

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