General Manager of the Office of the Registrar

Astana - Kazakhstan

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

The General Manager performs the following duties and responsibilities:

is responsible for strict compliance with institutional policies and legal regulations to protect confidential information about students processed within the Divisions mandate;
coordinates the works pertaining the students grades management and student records displayed in transcripts in Student Information System (SIS);
ensures timely submission of final grades and mid-term grades by faculty members;
generates and shares Mid-Term and End-of-Term Reports subsequently collecting and outputting the follow-up resolutions from schools in student records;
updates the year-of-study parameter for students on a semester and annual basis;
provides technical expertise and assistance in verifying students records and their updated GPAs for the preparation of key reports generated by the Bursars Office (Stipend List Report) and the Health and Well-being Department (Students Medical Insurance List Report);
coordinates data migration of newly admitted students from the admissions database to the registrar database in collaboration with the Admissions Department Schools and IT Department;
coordinates the creation of student accounts and the accurate entry of student information in SIS for students enrolling at NU within Student Mobility Programs;
within the area of responsibility and expertise handles ad-hoc daily monthly quarterly reports and data requests from the University Leadership and departments involved in economic/academic planning and budgeting Bursars Office and other units and from external stakeholders including state bodies agencies embassies and local governmental authorities;
establishes the needs of users and monitors user access and security in SIS;
as a point person organizes and manages the works related to data migration and management of the Universitys students records to the National Educational Database (NED) and Unified Higher Education Platform (UHEP) of the Ministry of Science and Higher Education of Kazakhstan;
creates documentation including user manuals and procedural manuals pertaining to specific areas and processes within his/her responsibilities;
stays up-to-date with the latest process and information technology advancements to enhance the Divisions experience in data utilization;
automates repetitive processes through efficient system usage and provides technical expertise to respective staff and project teams;
collects cleans and processes data sets to ensure data accuracy and integrity;
assists the Divisions Leadership with data analysis required for the decision-making framework;
is responsible for strict compliance with institutional policies and legal regulations to protect confidential information about students processed within the Divisions mandate;
timely and properly executes the tasks of the line manager and the Universitys management;
observes the requirements of the legislation of the Republic of Kazakhstan and the Employers internal documents;
is responsible for exercising the labor and performance discipline;
is responsible for ensuring the integrity of official documents and prevention of the disclosure or leakage of confidential and business information as well as information of restricted access in accordance with the legislation Charter and internal documents of the Employer;
in case of dismissal is responsible for timely transfer of all paper documentation digital information inventory to another employee as instructed by the line manager (to be certified by the act of acceptance-transfer).

Qualifications :

Education

Higher-professional preferable from the higher education institutions with the English language of instruction.
Masters degree and bachelors degree preferably in computer science database management statistics economics mathematics or a related field.
Customer-oriented mindset and effective communication skills.
Ability to adapt quickly work collaboratively and maintain confidentiality and integrity.

Work experience

A minimum of seven years with a masters degree three of them as a supervisor;
Or a minimum of five years with a Ph.D. degree in a relevant field.
2-3 years of relevant experience in data analytics and reporting is highly desirable
experience in using database systems and manipulating data.
knowledge and experience in data management analytical reporting data export and import query generating and data visualization
work experience in Higher Education Institutions Student Information Systems.

Additional Information :

Knowledge

advanced user in Microsoft Access Excel and Power BI preferred;
strong SQL skills and experience with database management systems;
understanding of report generation software used within an academic context and related to work of the division of the head;
skills in preparing reports analytical notes presentations and development of queries;
knowledge of writing technical specification for development of new interfaces and new functional modules for student information systems;
familiarity with project management;
fluency in English Kazakh and Russian.

Skills

strong analytical skills with a keen attention to detail
excellent multitasking and prioritization skills in a deadline-driven environment
ability to work with minimal supervision
problem-solving skills and ability to provide technical solutions
customer-oriented mindset and effective communication skills.
ability to adapt quickly work collaboratively and maintain confidentiality and integrity.

Recruitment and selection process
Recruitment and selection at Nazarbayev University include the following process: preliminary selection based on experience and qualifications assessments (e.g. technical skills/capabilities aptitude personality work samples in-basket exercises and informal interviews) and motivation.

Formal interviews form the final stage of the selection process.
They are typically based on organizational values and behaviors and conducted in English.
You are encouraged to share your views and values to identify how they fit into Nazarbayev University core values

Remote Work :

Employment Type :

Full-time

The General Manager performs the following duties and responsibilities:is responsible for strict compliance with institutional policies and legal regulations to protect confidential information about students processed within the Divisions mandate;coordinates the works pertaining the students grades...

The General Manager performs the following duties and responsibilities:

is responsible for strict compliance with institutional policies and legal regulations to protect confidential information about students processed within the Divisions mandate;
coordinates the works pertaining the students grades management and student records displayed in transcripts in Student Information System (SIS);
ensures timely submission of final grades and mid-term grades by faculty members;
generates and shares Mid-Term and End-of-Term Reports subsequently collecting and outputting the follow-up resolutions from schools in student records;
updates the year-of-study parameter for students on a semester and annual basis;
provides technical expertise and assistance in verifying students records and their updated GPAs for the preparation of key reports generated by the Bursars Office (Stipend List Report) and the Health and Well-being Department (Students Medical Insurance List Report);
coordinates data migration of newly admitted students from the admissions database to the registrar database in collaboration with the Admissions Department Schools and IT Department;
coordinates the creation of student accounts and the accurate entry of student information in SIS for students enrolling at NU within Student Mobility Programs;
within the area of responsibility and expertise handles ad-hoc daily monthly quarterly reports and data requests from the University Leadership and departments involved in economic/academic planning and budgeting Bursars Office and other units and from external stakeholders including state bodies agencies embassies and local governmental authorities;
establishes the needs of users and monitors user access and security in SIS;
as a point person organizes and manages the works related to data migration and management of the Universitys students records to the National Educational Database (NED) and Unified Higher Education Platform (UHEP) of the Ministry of Science and Higher Education of Kazakhstan;
creates documentation including user manuals and procedural manuals pertaining to specific areas and processes within his/her responsibilities;
stays up-to-date with the latest process and information technology advancements to enhance the Divisions experience in data utilization;
automates repetitive processes through efficient system usage and provides technical expertise to respective staff and project teams;
collects cleans and processes data sets to ensure data accuracy and integrity;
assists the Divisions Leadership with data analysis required for the decision-making framework;
is responsible for strict compliance with institutional policies and legal regulations to protect confidential information about students processed within the Divisions mandate;
timely and properly executes the tasks of the line manager and the Universitys management;
observes the requirements of the legislation of the Republic of Kazakhstan and the Employers internal documents;
is responsible for exercising the labor and performance discipline;
is responsible for ensuring the integrity of official documents and prevention of the disclosure or leakage of confidential and business information as well as information of restricted access in accordance with the legislation Charter and internal documents of the Employer;
in case of dismissal is responsible for timely transfer of all paper documentation digital information inventory to another employee as instructed by the line manager (to be certified by the act of acceptance-transfer).

Qualifications :

Education

Higher-professional preferable from the higher education institutions with the English language of instruction.
Masters degree and bachelors degree preferably in computer science database management statistics economics mathematics or a related field.
Customer-oriented mindset and effective communication skills.
Ability to adapt quickly work collaboratively and maintain confidentiality and integrity.

Work experience

A minimum of seven years with a masters degree three of them as a supervisor;
Or a minimum of five years with a Ph.D. degree in a relevant field.
2-3 years of relevant experience in data analytics and reporting is highly desirable
experience in using database systems and manipulating data.
knowledge and experience in data management analytical reporting data export and import query generating and data visualization
work experience in Higher Education Institutions Student Information Systems.

Additional Information :

Knowledge

advanced user in Microsoft Access Excel and Power BI preferred;
strong SQL skills and experience with database management systems;
understanding of report generation software used within an academic context and related to work of the division of the head;
skills in preparing reports analytical notes presentations and development of queries;
knowledge of writing technical specification for development of new interfaces and new functional modules for student information systems;
familiarity with project management;
fluency in English Kazakh and Russian.

Skills

strong analytical skills with a keen attention to detail
excellent multitasking and prioritization skills in a deadline-driven environment
ability to work with minimal supervision
problem-solving skills and ability to provide technical solutions
customer-oriented mindset and effective communication skills.
ability to adapt quickly work collaboratively and maintain confidentiality and integrity.

Remote Work :

Employment Type :

Full-time

Key Skills

Photography
Color Correction
Shot List
Adobe Photoshop
Photo Shoots
Youtube
Camera Movement
Cinematography
Audio Equipment
B-roll
Camera Operation
Final Cut Pro
Digital Media
Video production
Web Series

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About Company

Nazarbayev University

Welcome to the Nazarbayev University career page! Being established to pioneer Kazakhstani education, science, and innovation sectors, the Nazarbayev University today is actively changing the sector of the scientific and educational services in future. In doing so, we strive for leade ... View more

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