Administrative Assistant Eurofins Environment Testing Canada

Company: Eurofins Environment Testing

Position: Administrative Assistant

Job Type: Full-Time and Permanent

Salary: $25.9 /hour 

Working hours: 36 hours/week

Work location: 146 Colonnade Road suite unit #8 Ottawa Ontario K2E 7Y1

Website:

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We are now hiring an Administrative Assistant to work with us.

Responsibilities:

• Provide comprehensive administrative support to the laboratory staff and management including handling correspondence scheduling appointments and managing communications.
• Maintain accurate and organized records of client interactions laboratory activities and regulatory compliance for reporting and auditing purposes.
• Prepare and edit documents reports and presentations with a high degree of accuracy and professionalism.
• Check and order office equipment and supplies ensuring proper maintenance and functionality.
• Assist in office procedures such as handling confidential information with discretion and ensure compliance with data protection policies and regulations.
• Communicate efficiently with clients via email or call regarding laboratory testing and service inquiries ensuring all information is clear and accurately conveyed internally and followed up on.
• Act as the primary point of contact for clients addressing inquiries and concerns promptly and professionally and convey the information internally.
• Schedule and coordinate meetings appointments and travel arrangements for laboratory staff.
• Assist in the preparation of regular reports and summaries for management review.
• Provide administrative support for special projects and initiatives contributing to the continuous improvement of laboratory services.
• Ensure that all samples are received in compliance with Ministry of Environment Canada regulatory requirements and promptly communicate any deficiencies to the client.
• Prepare bottle orders and coordinate logistics services for clients ensuring timely and efficient delivery of materials and services.
• Assist with various administrative tasks including distributing analytical reports compiling EDD files editing invoices and managing the Laboratory Information Management System (LIMS).

Qualifications :

• Bachelors degree
• 1-2 years of related work experience
• Good understanding software (Excel Word PowerPoint Aquis etc.)
• Education in Environmental Science considered as an asset
• Well-developed interpersonal and relationship building skills
• Excellent time management and organization skills

Additional Information :

• Company: Eurofins Environment Testing
• Position: Administrative Assistant
• Job Type: Full-Time and Permanent
• Salary: $25.9 /hour 
• Working hours: 36 hours/week
• Work location: 146 Colonnade Road suite unit #8 Ottawa Ontario K2E 7Y1
• Website:

Remote Work :

No

Employment Type :

Full-time