Executive Assistant
Share
Job Location:
Honolulu, HI - USA
Monthly Salary:
Not Disclosed
Posted on:
14 days ago
Vacancies:
1 Vacancy
Job Summary
Executive Assistant (TS/SCI Eligible)
Location: Honolulu HI
Clearance: Active TS/SCI preferred; TS/SCI eligibility required
Position Overview
JMark Services is seeking a high-performing mission-focused Executive Assistant to provide direct support to an O-7 Strategic Force Initiatives Commander (SFI/CC). This role anchors the front office drives operational rhythm and ensures senior leadership has seamless proactive support in a dynamic high-tempo environment.
The ideal candidate operates with precision composure and discretion managing sensitive information complex schedules stakeholder engagements and mission-critical administrative functions. This is a key position supporting senior military leadership requiring impeccable judgment and the ability to anticipate needs before they arise.
Key Responsibilities
Executive-Level Support
Serve as the primary executive assistant to the SFI/CC enabling optimal workflow and daily operational efficiency.
Support decision-making processes by prioritizing actions preparing materials and ensuring timely delivery of information.
Calendar Scheduling & Engagement Management
Manage and deconflict the Commanders calendar with meticulous precision.
Coordinate high-visibility meetings with host nation leaders senior DoD officials Congressional visitors and other key partners.
Prepare agendas briefing packets read-ahead materials and ensure engagements run smoothly from planning through execution.
Communication & Liaison Functions
Act as the central conduit for information flow into and out of the Commanders office.
Relay directives decisions and requests with accuracy professionalism and diplomatic tact.
Build and maintain positive working relationships with internal and external stakeholders.
Front Office & Administrative Management
Draft edit route and track official correspondence.
Maintain official files task trackers and record-keeping systems in compliance with organizational standards.
Manage day-to-day office operations and uphold an organized efficient command environment.
Battle Rhythm & Workflow Optimization
Maintain awareness of operational timelines milestones and deliverables.
Track suspenses synchronize staff activities and ensure timely completion of all assigned tasks.
Event Meeting & Travel Coordination
Coordinate logistics for domestic and international travel ceremonies and senior-level events.
Oversee itineraries protocol requirements transportation lodging and documentation.
Confidentiality & Professional Integrity
Handle classified and sensitive information with absolute discretion.
Uphold the highest standards of professionalism integrity and trustworthiness.
Required Qualifications
Proven experience as an Executive Assistant or senior administrative professional supporting high-ranking leaders (military government or public sector strongly preferred).
Exceptional organizational skills with the ability to manage complex schedules competing priorities and tight deadlines.
Outstanding written and verbal communication skills; polished professional demeanor.
Demonstrated discretion and judgment in handling sensitive or classified information.
Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) and modern office management tools.
Uncompromising attention to detail and accuracy.
U.S. citizenship and TS/SCI eligibility required.
Preferred Qualifications
Previous experience supporting General Officers SES executives or senior DoD leadership.
Familiarity with military customs courtesies and organizational structures.
Experience coordinating high-visibility meetings events and senior leadership engagements.
Strong interpersonal skills with the ability to foster positive relationships across diverse organizations.
Proactive solutions-oriented mindset with the ability to anticipate needs and adapt quickly.
Why JMark
Join a mission-driven forward-thinking team committed to excellence in defense national security and strategic readiness. At JMark we empower our people to deliver impact innovate boldly and serve with integrity.
Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
