Travel and Admin officer Beijing Office
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Job Location:
Monthly Salary:
Posted on:
16 hours ago
Vacancies:
1 Vacancy
Job Summary
The role is responsible for managing and coordinating all travel-related activities for fee earners (exclude partner and counsel) including domestic and international travel arrangements. This role will work closely with the travel agent to ensure cost-effective travel planning compliance with firm travel policy and a smooth travel experience for fee earners.
- Travel Planning & Booking
- Coordinate flight train hotel and ground transportation bookings.
- Ensure bookings align with firm travel policy and budget.
- Liaise with travel agencies and vendors for competitive rates and services.
- Documentation & Compliance
- Assist with visa applications travel insurance and other required documentation.
- Maintain accurate records of travel itineraries expenses and approvals.
- Ensure compliance with travel policy and regulatory requirements.
- Communication & Support
- Provide pre-travel briefings and support to travelers.
- Act as the point of contact for travel-related queries and emergencies.
- Communicate changes cancellations and updates promptly.
- Escalate major issues with the office manager if necessary
- Reporting & Analysis
- Track travel expenses and prepare monthly reports per the billing from the travel agent for management.
- Identify cost-saving opportunities and suggest improvements.
- Monitor vendor performance and service quality.
- Electronic file sharing
- Download/upload project files from client designated sites and upload into CC or vice versa.
- Download files onto physical CDs or USBs for delivery to clients
- Pre-processing of reimbursement expenses (for further input by I-expense Desk)
- Assist fee earners by issuing invoices based on receipts then organizing and recording the total amounts in a shared Excel file stored in i-Manage.
- Upon receiving the original expense reports from the vendor Fuji-Xerox scan the reports send them for partner approval and forward the approved scan copies to the Finance team.
- Other ad hoc office logistic work when necessary
Qualifications :
- College degree or above
- 2 years of experience in travel coordination or administrative support.
- Familiarity with travel booking platforms and tools.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Proficiency in MS Office (Excel Outlook Word).
- Self-motivated detail-oriented dependable and flexible
- Sense of high confidentiality
Preferred Skills:
- Past experiences working in travel agency is a plus
- Experience working with travel arrangements.
- Knowledge of visa and immigration processes.
Additional Information :
Your experience
This role is open to candidates who will graduate with an LLB or LLM degree from a Chinese law school and to those who have 1 - 2 years similar work experience in international or local law firms.
- LLB or LLM from a prestigious law school in China
- Passed PRC bar exam
- Good command of English
- Self-motivated well organised and able to handle multi-tasks well
- Effective communication skills
- Flexible to work overtime
Remote Work :
No
Employment Type :
Contract
Key Skills
- Fiscal Management
- Microsoft Access
- Employee Evaluation
- Military Experience
- Business Management
- Strategic Planning
- Project Management Software
- Administrative Experience
- Budgeting
- Human Resources
- Financial Management
- Word Processing
About Company
We are one of the largest international law firms in the world. With more than 30 offices worldwide, we strive to exceed our clients' expectations by providing them with the highest quality legal advice and insights, combining our firm's global standards with deep local expertise. Ou ... View more
