Administrative Specialist II
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Job Location:
Oakland, CA - USA
Monthly Salary:
Not Disclosed
Posted on:
3 days ago
Vacancies:
1 Vacancy
Job Summary
Introduction
READTHIS ENTIRE BULLETIN FOR INSTRUCTIONS ON HOW TO REAPPLY FOR THIS RECRUITMENT.
THIS IS A REOPENING OF ACONTINUOUS EXAMINATION. If you have previously applied or started anapplication for Administrative Specialist II Examination #read this entirebulletin. There are specific instructions on how to reapply for this position.
PLEASE CONTACT THEEXAMINATION ANALYST ANGELICA CUEVAS AT TO HAVE YOURPREVIOUS APPLICATION RELEASED BACK TO YOU.
The scores and dispositionsof candidates for this examination will be merged with previous examparticipants. If you have previously submitted an application and choose toreapply you new score/disposition will replace your current disposition.
Supplemental Questionnaire: A properly completedSupplemental Questionnaire must be submitted with each and Supplemental Questionnaires must be in the possession of theHuman Resource Services Department by 5:00:00 p.m. on the Last Day forFiling. Failure to submit the Application or Supplemental Questionnairewill result in disqualification.
Applications and Supplemental Questionnaireswill only be accepted online.
DESCRIPTION
DISTINGUISHING FEATURES
Administrative Specialist I/II is a flexibly-staffed class series with the work normally performed at the II level but with initial selection possible at the I (or entry) level. Incumbents hired at the I level will be expected to gain experience and demonstrate proficiency which qualifies them to promote to the II level after the equivalent of one year full time service. Appointment at the I level will not be extended beyond one year.
Responsibilities of this broad administrative series normally encompass a variety of activities such as planning and conducting organizational and policy studies performing activities related to personnel purchasing contracting and budgeting and overseeing functions and staff in administrative services areas. Administrative Specialists may also supervise the work of a small support staff on a project or day-to-day-basis. Although the work is diverse all positions are typically characterized by all of the following elements:
- The necessity for independent decision making;
- Project activity and/or functional planning oversight and evaluation;
- The ability to significantly influence departmental policies functions or service delivery activities; and
- The limited availability or nature of supervision.
- Practices and techniques of administrative analysis and report preparation.
- Office administrative practices and procedures including records management and the operation of standard office equipment.
- Researching compiling and summarizing varied information.
- Evaluating alternatives and reaching sound conclusions.
- Interpreting explaining and applying complex policies regulations and procedures.
- Organizing and prioritizing work and meeting critical deadlines.
- Maintaining accurate records and files.
- Exercises sound independent judgment within established policies and guidelines.
- Establishing and maintaining effective working relationships.
- Excellent oral and written communication.
- Basic budgetary and financial record keeping techniques.
- Under direction to provide professional level administrative operational and organizational services to County departments and agencies.
- Plan and conduct a variety of studies and inquiries; to facilitate the implementation of a wide variety of programs and projects; and to do related work as required.
MINIMUM QUALIFICATIONS
The equivalent of one year full-time experience in the class of Administrative Specialist I in the Alameda County classified service.
Education:
Equivalent to graduation from an accredited four-year college or university (180 quarter units or 120 semester units) with major coursework in business or public administration or a field related to the work.
(Additional professional or paraprofessional administrative experience may be substituted for the education on a year-for-year basis.)
Experience:
Equivalent to one year of full-time professional-level experience in planning and conducting administrative operational and organizational studies and providing varied administrative support at the level of or higher than that performed by the County class of Administrative Specialist I.
NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.
KNOWLEDGE AND SKILLS
Knowledge of:
- Principles of public administration.
- Practices and techniques of administrative analysis and report preparation.
- Computer applications related to the work.
- Budgetary and financial record keeping techniques.
- Office administrative practices and procedures including records management and the operation of standard office equipment.
- Basic supervisory principles and practices.
- Basic public personnel purchasing and contract administration practices.
- Plan and conduct administrative organizational and operational studies.
- Research compile and summarize varied information evaluate alternatives and reach sound conclusions.
- Interpret explain and apply complex policies regulations and procedures.
- Plan assign and review the work of a small staff on a project or day-to-day basis.
- Prepare clear and accurate reports correspondence procedures and other written materials.
- Represent the department and the County in meetings with others.
- Organize and prioritize work and meet critical deadlines.
- Maintain accurate records and files.
- Exercise sound independent judgment within established policies and guidelines.
- Establish and maintain effective working relationships with those contacted in the course of work.
Licenses: Specified positions may require possession of a valid California drivers license.
EXAMINATION COMPONENTS
THEEXAMINATION WILL CONSIST OF THE FOLLOWING STEPS:
- A review of applicants applications to verify possession of minimum requirements. Those applicants who possess the minimum requirements for the class will move on to the next step in the examination process.
- A review of candidates Supplemental Questionnaires to determine the best qualified. Those candidates considered the best qualified will move on to the final step in the examination process.
- An oral interview which will be weighted as 100 % of the candidates final examination score. The oral interview may contain situational exercises.
CANDIDATES MUST ATTAIN A QUALIFYING RATING ON EACH PORTION OF THISEXAMINATION.
We reserve the right to make changes to the announced examinationcomponents.
AlamedaCounty utilizes a Civil Service Selection System founded on merit. Such asystem is competitive and based on broad recruitment efforts and equalopportunity for qualified applicants to test in an examination process designedto determine the qualifications fitness and ability of competitors to performduties of the vacant position. Many of our recruitments are targeted andspecific to the needs of a current vacant position in which case the eligiblelist may be exclusively used for that current vacant position. Otherrecruitments may be more broadly used for both current and future vacancies orfor other alternate jobs with comparable scopes of work. To learn more aboutour recruitment and selection process please visit the What You Need to Knowsection of our website.
RECRUITMENT AND SELECTION PLAN
Applicants will be informed via email with reasonablenotice in advance of any examination process which will require theirattendance. The following dates aretentativeand subject to changebased on the needs of the Agency.
TENTATIVE RECRUITMENT PLAN: | |
Deadline for Filing: | 5:00:00 PM Monday December 1 2025 |
Review of Minimum Qualifications: | December 12 2025 |
Review of Supplemental Questionnaire for Best Qualified: | January 19 2026 |
Virtual Pre-Recorded Civil Service Oral Examination: Ratings of Interviews: | January 19 - January 29 2026 February 2 - February 11 2026 |
Notification of Results: | Week of February 16 2026 |
TENTATIVE SELECTION PLAN: | |
Departmental Hiring Interviews: | TBD |
WERESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED RECRUITMENT & SELECTIONPLAN
Alameda County and the HumanResource Services Department will make reasonable efforts in the examinationand/or selection process to accommodate qualified individuals with disabilitiesand/or medical conditions in accordance/compliance with the State FairEmployment and Housing Act (FEHA) Federal Americans with Disabilities Act(ADA) Alameda Countys Reasonable Accommodation Policy and applicable request accommodation due to a disability/medical condition during this orother phases of the examination/selection process please contact the assignedHuman Resources Representative listed on the job announcementbefore the last date of filing.Alameda County requires applicants to provide supporting documentation tosubstantiate a request for reasonable order to qualify for areasonable accommodation applicants must have a disability/medical conditionpursuant to the ADA FEHA and applicable statutes.
For more information regarding our Reasonable Accommodation procedures pleasevisit our website .
BENEFITS
Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount fitness and health screening programs focused on overall well being. These benefits include but are not limited to*:
For your Health & Well-Being
- Medical HMO & PPO Plans
- Dental HMO & PPO Plans
- Vision or Vision Reimbursement
- Share the Savings
- Basic Life Insurance
- Supplemental Life Insurance (with optional dependent coverage for eligible employees)
- Accidental Death and Dismemberment Insurance
- County Allowance Credit
- Flexible Spending Accounts - Health FSA Dependent Care and Adoption Assistance
- Short-Term Disability Insurance
- Long-Term Disability Insurance
- Voluntary Benefits - Accident Insurance Critical Illness Hospital Indemnity and Legal Services
- Employee Assistance Program
For your Financial Future
- Retirement Plan - (Defined Benefit Pension Plan)
- Deferred Compensation Plan (457 Plan or Roth Plan)
For your Work/Life Balance
- 12 paid holidays
- Floating Holidays
- Vacation and sick leave accrual
- Vacation purchase program
- Management Paid Leave**
- Catastrophic Sick Leave
- Pet Insurance
- Commuter Benefits Program
- Guaranteed Ride Home
- Employee Wellness Program (e.g. At Work Fitness Incentive Based Programs Gym Membership Discounts)
- Employee Discount Program (e.g. theme parks cell phone etc.)
- Child Care Resources
- 1st United Services Credit Union
*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a brief summary of the benefits offered and can be subject to change.
** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave.
Conclusion
Allnotices related to County recruitments for which you have applied will besent/delivered via email. Please add@ @ and accepted addresses to any emailblocking or spam filtering program you may use. If you do not do this youremail blocking or spam filtering program may block receipt of the noticesregarding your application for recruitments. You are also strongly advised toregularly log into your County of Alameda online application account to checkfor notices that may have been sent to you. All email notices that will be sentto you will also be kept in your personal online application account. You willbe able to view all of your notices in your online application account byclicking on the My applications button on the Current Job Openingspage.
Pleasetake the steps recommended above to ensure you do not miss any notices about arecruitment for which you have applied. The County of Alameda is notresponsible for notices that are not read received or accessed by anyapplicant for a County recruitment.
NOTE:All notices are generated through an automated email notification to the email boxesandare routed to unmonitoredmailboxes. If you have questions please go to our website at.You may also contact the Human Resources Analyst listed on the job announcementfor the recruitment for which you have applied.
AngelicaCuevas Human Resources Analyst
HumanResource Services County of Alameda
DISASTER SERVICE WORKER
AllAlameda County employees are designated Disaster Service Workers through stateand local law. Employment with the County requires the affirmation of aloyalty oath to this effect. Employees are required to report to work asordered in the event of an emergency.
EQUAL EMPLOYMENT OPPORTUNITY
AlamedaCounty has a diverse workforce that is representative of the communities weserve and is proud to be an equal opportunity employer. All aspects ofemployment are based on merit competence performance and business County does not discriminate in employment on the basis of racecolor religion sex (including pregnancy and gender identity) nationalorigin political affiliation sexual orientation marital status disabilitygenetic information age membership in an employee organization retaliationparental status military service or other non-merit factors protected underfederal state and local law. Alameda County celebrates diversity and iscommitted to creating an inclusive and welcoming workplace environment.
Required Experience:
IC
Key Skills
- Business Intelligence
- Car Driving
- Analysis
- Android
- Fireworks
About Company
Just east of San Francisco Bay lies Alameda county. The county, which is governed by a five-member board of supervisors, includes the major cities of Hayward, Oakland, San Leandro, and Livermore. Fifty county departments handle services like behavioral health care, emergency medical, ... View more
