Executive Assistant

Waterloo, WI - USA

Monthly Salary: Not Disclosed

Posted on: 2 days ago

Vacancies: 1 Vacancy

Job Summary

Benefits:

Employee discounts
Flexible schedule

POSITION SUMMARY:

As the nations leading nonprofit organization committed to strengthening communities through youth development healthy living and social responsibility the Y offers more than just a job. The Executive Assistant under the direct supervision of the Chief Executive Officer will deliver administrative tasks with a goal of providing support to the Family YMCA Directors. This role will also support Marketing Staff On-Boarding Annual Giving Campaign Capital Campaign and Special Event efforts. The Executive Assistant works collaboratively cross-branch and cross-departmentally to support strong staff teams boards foster strong relationships and coordinate strategies and approaches to ensure successful fundraising volunteer and donor engagement.

KNOW HOW/REQUIREMENTS:

Administrative skills needed for this position include computer skills personnel management skills organizational skills scheduling and record keeping skills

Ability to create professionally looking promotional pieces for use in the building including social media

Strong interpersonal skills including ability to work with a team & meet their marketing/communication needs

Exemplary human relations and motivational skills are needed.

Minimum age 21 with high school diploma or equivalent

ESSENTIAL FUNCTIONS:

Uphold the mission of the YMCA and demonstrate behaviors that reflect a determined nurturing genuine hopeful and welcoming nature.

Upholds the Mission and Philosophy of the Family YMCA of Black Hawk County.

Responsible for general office duties including data entry mailings storage and filing to support the Association.

Provide support of all annual development activities including special events and trainings.

Work in concert with team for Fiscal Management Human Resources Operations Policies and Procedures

Work closely with a support team to ensure all volunteer and donor data systems are up to date and all information is accurately captured tracked and evaluated primarily for moves management but also for timely communications and gift acknowledgements.

Develop and execute a comprehensive fundraising plan to advance the development program with elements that include donor cultivation and stewardship at annual and multi-year levels.

Provide leadership and support to branch capital fundraising efforts incorporating goals and strategies into annual and multi-year plan where appropriate.

Coordinate with CEO Volunteers and Program Staff for all special fundraising events

Maintain current and accurate files for all prospects.

In conjunction with CEO and Fund Development Committee establish an intentional donor recognition plan for All gifts

Research prospects to ensure effective cultivation and solicitation utilizing our membership donor and alumni base as well as identifying new prospects for Annual Campaign Heritage Club Capital Projects and additional fundraising efforts

Provide leadership and identify prospects for planned gifts continuing the growth of revenue and participation in the Heritage Club

Provide administrative support to the BHCY Leadership Team to include HR written and social media communications invoicing incident reports supplies uniforms facility branding etc.

Develop and implement tracking processes for workflows to ensure projects of the CEO are completed timely and efficiently to include staff onboarding training schedules proper hiring procedures etc.

Maintain Association Training Checklist for Leadership Staff

Collections manager membership/program check & balance

Communicates directly and on behalf of the Chief Executive Officer with Board members donors staff and others on matters related to the YMCA.

In conjunction with Member Engagement Director and CEO design and implement communications appropriate to donor cultivation and stewardship

Provides support for all branch board functions (meeting notices minutes etc.)

In coordination with the Department Directors combine monthly/annual metrics for benchmarks.

Other office/administrative duties as assigned

Assist in HR related functions as assigned by CEO

SCOPE OF RESPONSIBILITIES:

Supports Annual Campaign Capital Campaign Donor and Special event recognition including volunteer communication pledge entry and updated records

Assists in marketing efforts under the direction of the Leadership Team and the Association

Assists with HR support for a branch staff of 18 FT & 140 PT (Payroll On-Boarding Timecard policy etc.)

Supports Corporate and branch board with 20 current members (monthly correspondence agendas minutes attendance metrics etc.)

Produces a weekly update for the branch

Additional Duties:

It is important that the individual can interact with a variety of people of all ages and personalities. They must be able to communicate the mission goals and policies of the YMCA to the members and participants. Responsible for analyzing complex problems in a restricted functional area and for originating and recommending improvements in methods and procedures. Requires considerable attention and alertness with frequent periods of concentration. Do your job well be at work on time on a regular basis and understand all of your responsibilities. Continue to improve your knowledge your skills and always be thinking of ways you can do your job better.

Education/Skills/Experience:

Education requirements: High school diploma or equivalent.

Compensation: $18.00 per hour

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race color religion sex national origin disability status protected veteran status or any other characteristic protected by law.

The Family YMCA of Black Hawk County is a powerful association of men women and children of all ages and from all walks of life joined together by a shared passion: to strengthen the foundations of community. With a commitment to nurturing the potential of kids promoting healthy living and fostering a sense of social responsibility the Y ensures that every individual has access to the essentials needed to learn grow and thrive. The Y has long-standing relationships and physical presence not just to promise but to deliver lasting personal and social change.

Though the world may be unpredictable one thing remains certain the Y is and always will be dedicated to building healthy confident secure and connected children families and communities. We serve members from the communities of Cedar Falls Waterloo and other rural communities in Black Hawk County.

The Family YMCA of Black Hawk County is guided by four core values: Caring Honesty Respect and Responsibility.

Our mission and core values are brought to life by our the Y we strive to live our cause of strengthening communities with purpose and intentionality every day.

We are welcoming: we are open to all. We are a place where you can belong and become.
We are genuine: we value you and embrace your individuality.
We are hopeful: we believe in you and your potential to become a catalyst in the world.
We are nurturing: we support you in your journey to develop your full potential.
We are determined: above all else we are on a relentless quest to make our community stronger beginning with you.

Follow us on social media!

Required Experience:

Benefits:Employee discountsFlexible schedulePOSITION SUMMARY:As the nations leading nonprofit organization committed to strengthening communities through youth development healthy living and social responsibility the Y offers more than just a job. The Executive Assistant under the direct supervision...

Benefits:

Employee discounts
Flexible schedule