Facilities Administrator

This role supports the smooth day-to-day operations of the Brisbane office through managing access cards security systems fleet vehicles and office assets while ensuring the workspace remains welcoming and functional. Work closely with the Senior Workplace Coordinator and Concierge to ensure seamless office operations timely support for staff and visitors and efficient coordination of events deliveries and workplace services.

What will a day in this role look like:

• Program office access cards and manage security systems
• Assist with event support on Level 8 including catering drinks and setup where required.
• Knowledge in Microsoft Teams basic AV troubleshooting of room equipment to support staff meetings.
• Provide reception coverage / other team support where required.
• Manage the Brisbane Fleet including control of Fleet Gate assist staff with fob creation paperwork submission and day to day upkeep of cars. Work closely with the ANZ Travel team to ensure fleet is kept in good working order.
• Manage the AECOM Work from home Kits and other office assets when presented. Back-up for mobile phone management when the Senior Workplace Coordinator is on leave. 
• Help manage the day-to-day operations within the office including daily floor walks to ensure the space is kept in a safe and tidy order.
• Work with Building Mgmt. and Loading Dock on logistics including supplier deliveries / onsite contractors etc.

Qualifications :

The following qualifications and experience are highly desired but if you dont tick all the boxes you could still be a perfect fit for this role. Please apply all applications will be considered.  

What are we looking for from you

• Ideally around 2 years experience in workplace coordination facilities management or operations management with a customer-centric focus.
• Outstanding people and communication skills with the ability to liaise with internal and external stakeholders at varying levels of seniority.
• Excellent working knowledge of the full Microsoft Suite with the ability to pick up new technologies quickly and efficiently. Exposure to AV systems is advantageous.
• Proven ability to multi-task and problem solve with strong organisational skills.
• A track record of working within a tight-knit team and delegating tasks as required.
• Valid Drivers License (essential) and current (or willing to be trained) Fire Warden and First Aid trained.

Due to the nature of this role you will be required to work full-time from our Brisbane office from 8:30 5pm. At times before and after support may be required to support business needs.

Additional Information :

Why youll love working with us

• Flexible work arrangements including alternative start/finish times part-time job-sharing and hybrid work options

• Purchase up to 6 weeks additional annual leave per year

• Volunteer and representation leave

• Flex public holidays swap Easter or other holidays for ones that suit you better

Ready to push the limits of whats possible

We welcome applications from individuals of all backgrounds including those with disabilities additional health or mental health needs and/or neurodiverse conditions. If you require any adjustments during the hiring process please let us know.

Applications are reviewed as they come in and the role may close earlier than expected so if this opportunity sounds like you we encourage you to apply as soon as possible.

Learn more about life at AECOM: LinkedIn Facebook Instagram X YouTube - explore our AECOM voices employee stories latest projects and much more!

AECOM acknowledges the Traditional Owners and Custodians of the lands on which we our clients and our communities live and work around Australia. We pay our respects to their cultures and to their Elders past present and emerging. We are committed to connecting to Country in our work through meaningful engagement with First Nations peoples and businesses.  Find out more about our Australian Reconciliation Action Plan here:  AECOM

AECOM is the worlds trusted infrastructure consulting firm delivering professional services throughout the project lifecycle from advisory planning design and engineering to program and construction management. On projects spanning transportation buildings water new energy and the environment our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise a culture of equity diversity and inclusion and a commitment to environmental social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $16.1 billion in fiscal year 2024. See how we are delivering sustainable legacies for generations to come at and @AECOM.

Freedom to Grow in a World of Opportunity 

You will have the flexibility you need to do your best work with hybrid work options. Whether youre working from an AECOM office remote location or at a client site you will be working in a dynamic environment where your integrity entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a culture of equity diversity and inclusion a safe and respectful workplace where we invite everyone to bring their whole selves to work using their unique talents backgrounds and expertise to create transformational outcomes for our clients.

AECOM provides a wide array of compensation and benefits programs to meet the diverse needs of our employees and their families. We also provide a robust global well-being program. Were the worlds trusted global infrastructure firm and were in this together your growth and success are ours too.

Join us and youll get all the benefits of being a part of a global publicly traded firm access to industry-leading technology and thinking and transformational work with big impact and work flexibility. As an Equal Opportunity Employer we believe in each persons potential and well help you reach yours.

Remote Work :

No

Employment Type :

Full-time