Title: Human Resources Specialist Duties and Responsibilities * Independently performs complex assignments of limited scope in all areas of Human Resources management which includes recruitment and selection classification and compensation employee benefits and labor relations involving application of standard UH policies & regulations & widely accepted methods & practices. * Assesses analyzes & advises supervisors and managers on a variety of personnel actions regarding the hiring process classification of positions compensation adjustments employee misconduct and job performance by interpreting appropriate policies procedures guidelines and collective bargaining agreements. * Coordinates the recruitment and selection processes with hiring managers; independently reviews vacancy announcements recommendation memos resumes and new hire documents for E&M APT civil service and casual hire for accuracy & compliance; and coordinates background checks for selectees. *Meets with new employees provides new hire and benefits orientation and ensures new hire forms are properly completed and processed. Arranges orientation meeting with appropriate collective bargaining unit representative. * Prepares reviews and/or audits all personnel transactions to ensure proper compliance with University State and/or Federal policies and procedures. *Generates & processes PNFs for all employees which include new hires terminations redistribution of funds changes to appointment/position etc. Submits PNFs to Payroll in a timely manner to meet all payroll deadlines. * Advises employees on employee benefit programs determines eligibility and calculates payment (as applicable) reviews audits and processes forms (ie. FMLA leave share TDB Workers Compensation etc.) in compliance with applicable policies procedures laws collective bargaining agreements and/or practices within established deadlines. * Conducts investigations for informal and formal complaints and grievances involving misconduct performance problems etc. and based on specific policies and procedures; recommends appropriate action. * Advises program administrators and administrative staff and interprets BOR policy to properly establish re-describe extend or abolish positions for APTs. * Reviews and recommends appropriate APT classification in-band change-in-band and above designated new hire rate (DNHR) actions. * Develops and updates personnel procedures for the Unit to efficiently service Information Technology Services (ITS) as policies procedures and guidelines change. * Conducts training for staff in various areas of personnel including but not limited to recruitment process classification employee performance appraisals leaves and fringe benefits. *Independently monitors the online leave system reviews the edit/warning/forfeiture listings and notifies the appropriate parties. *Monitors position actions that affect the organizational charts and updates charts on an annual or as needed basis. Assists in the preparation of personnel reports for reporting purposes etc. Assists in providing and coordinating layoff and RIF actions. Other duties as assigned Minimum Qualifications Desirable Qualifications To Apply: Click on the Apply button on the top right corner of the screen to complete an application and attach required documents. Applicant must submit the following: (1) resume (2) cover letter indicating interest in the position and how the minimum and desirable qualifications of the position are met (3) the names and contact information (telephone number and email addresses) of at least three professional references and (4) copies of educational transcripts with CONFIDENTIAL DATA (ie. social security number birth date etc.) REDACTED. If requested transcripts are unobtainable by closing date please indicate so where transcripts are required as an attachment. You will have a grace period of 7 days from closing date to email copies of your transcripts to Official transcripts will be required if selected to fill the position. INCOMPLETE APPLICATIONS MAY NOT BE CONSIDERED.
Position Number: 81753
Hiring Unit: VP for Administration Office of Human Resources (ITS)
Location: UH System Offices Manoa Campus
Date Posted: 11/14/2025
Closing Date: 11/28/2025 11:59 PM HST
Salary : salary schedules and placement information
Additional Salary Info. Pay Band B; minimum $5434
Full Time/Part Time: Full-time
Temp./Permanent: Permanent
Funding: General
Other Conditions: Position is excluded from collective bargaining.
*Denotes Essential Functions
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Inquiries:
Sierra Uchima-Pyun
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Accommodation Request: The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information please refer to the following link: Experience:
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