HR Processor Level 4 Generalist

Job Title:TS Processor IV - Generalist

Location:Teacher Administrative Center (T.A.C.) 3215 Cuming Street Omaha NE 68131- Talent Services

Reports To:Talent ServicesAdministrator

Work Schedule/FLSA Status:261-day 12-month / Non-exempt

Salary Schedule:This is a full-timenon-negotiated position.

Position Purpose:The TS processor will provide versatile and reliable support across multiple areas of the Talent Services (TS) department to ensure seamless operations during periods of increased workload staff absences or special projects. This individual will assist with various projects related to hiring using Human Resources Information Systems including but not limited to Frontline Absence Management PeopleSoft HCM and Talent Ed. Demonstrates a willingness to gain further knowledge of systems and products. Must maintain strong standards and professional ethics.

Essential Performance Responsibilities:

• HRIS Support:Maintain and support HR systems including PeopleSoft TalentEd and PaperVision. Perform accurate data entry troubleshoot issues and generate reports to ensure compliance and data integrity.
• File Management:Organize and maintain employee records and applicant files in accordance with district policies and data privacy standards. Ensure timely updates and secure storage of sensitive information including records managed in PaperVision.
• Auditing:Conduct regular audits of HRIS data personnel files and compliance documentation to identify discrepancies and maintain accuracy. Prepare detailed reports and recommend corrective actions as needed.
• Sub Desk: Provides support with the Sub Desk during the new hire process helps and maintains spreadsheets assists in the absence tracking of teachers substitutes and paraprofessionals as needed while providing exemplary customer service.
• District Volunteers: Provides support to the volunteer applicants maintains the database while working with the appropriate building principal or program supervisor.
• Request references and background checks send appropriate correspondence and assist with managing and maintaining applicant files.
• Assist with analyzing and evaluating data interpreting findings and preparing reports to support processes in Talent Services
• Assists with time reporting and payroll-related data on a weekly and monthly basisfor payroll processing according to designated payroll deadlines as needed.
• Adheres to strong standards of professional ethics and confidentiality when relating to staff administration and community.
• Perform a variety ofresponsible clerical technical administrative and office support duties in support of District hiring.
• Provide support in processing new employee records during critical hiring peaks.
• Provide customer service both in-person and by telephone; screen and direct telephone calls; take and relay messages;answer questions from employees and the general public as appropriate other requests for information.
• Exhibits interpersonal skills pertinent to building positive human relationships with all District staffand community resources.
• Possess skills pertinent to positive human relationships and the ability to work effectively with staff members as well as the many publics in a multicultural urban setting.
• Knowledge of the companys mission purpose goals and the role of every employee in achieving each of them.
• Other duties as assigned by supervisor(s)

Additional Duties: Performs other related tasks as assigned by supervisor Chief Talent Officer or Superintendent.

Equipment:This position requires the ability to use basic office equipment such as computers copiers scanners LCD

projectors and other office-related equipment. Must always comply with OPSs guidelines for equipment use.

Travel:Limited local travel may be required.

Physical and Mental Demands Work Hazards:

• Must have organization time management communication and interpersonal skills.
• Must be able to respond rapidly to requests such as changes in room locations.
• Hearing and speaking to exchange information.
• Dexterity of hands and fingers to operate a computer keyboard.
• Vision to read a variety of materials.
• Sitting and standing for extended periods of time.
• Bending at the waist kneeling or crouching to file and retrieve materials.
• Reaching overhead above the shoulder and horizontally.
• Ability to lift 25lbs.

Interrelations:

• Contact with personnel within the district and with customers and vendors.
• Will be working under the direct supervision of the Talent Services administrator tocomplete day-to-daytasks.
• Will be working with a diverse population requiring the ability to handle all situations with tact and diplomacy.
• Must understand and respond appropriately to customer needs and maintain a positive attitude with all customers and colleagues.
• Expected to interact with all internal and external customers in a friendly professional manner and provide quick responsive customer service.

Employee Punctuality and Appearance:

• In order for schools to operate effectively employees are expected to perform all assigned duties and work all scheduled hours during each designated workday unless the employee has received approved leave.
• Any deviation from assigned hours must have prior approval from the employees supervisor or building administrator.
• All employees are required to report to work dressed in a manner that reflects a positive image of Omaha Public Schools and is appropriate for their position.

Knowledge Skills and Abilities:

• High school diploma or equivalent required.
• Associates degree or equivalent combination of experience and training preferred.
• Advanced skills in computer/technology/systems.
• PeopleSoft and Talent Ed experience preferred.
• Demonstrated technology skills with Microsoft Office Suite to include Office 365 Word and Excel.
• Outstanding oral and written communication skills
• Detail-oriented with excellent analytical and problem-solving skills.
• Ability to effectively manage time and a variety of responsibilities.
• Knowledge of data privacy practices and laws; experience with windows-based computing environment.
• Ability to communicate at a high level both verbal and written.
• Ability to deal with confidential matters.
• Capable of working effectively and cooperatively with people from diverse ethnic and educational backgrounds.
• Ability to organize detail-oriented and a self-motivator.
• Ability to perform a variety of tasks changing assignments on short notice performing under deadlines with pressure and ability to work in a calm and efficient manner.
• Ability to work as a productive team member.
• Displays a significant degree of professionalism and confidentiality.
• Ability to conform to proper standards of professional dress and appearance.

Terms of Employment

This position is treated as a full-time non-exempt classified position. The terms of your employment will be governed by applicable state laws regulating employment in a Nebraska public school and Board of Education policies as those laws and policies may change from time to time. If your position is represented by a collective bargaining representative then your employment will also be governed by a negotiated agreement between OPS and that collective bargaining representative.

The offer of employment is contingent upon:

• Obtaining and providing verification of all licenses certificates and other requirements for the position (e.g. Paraprofessionals obtaining Highly Qualified status etc.) as identified and maintaining all licenses certificates and requirements for your position throughout employment.
• A background check that demonstrates to OPS that the background is acceptable for the position.
• Verification of U.S. citizenship or legal authorization to work in the United States.
• Successful completion of a pre-employment drug test (if required for the position offered).
• Successful completion of a tuberculosis skin test (if required for the position offered).
• Successful completion of a pre-employment medical examination to determine the ability to safely and effectively perform the essential functions of the position.

Omaha Public Schools does not discriminate on the basis of race color national origin religion sex (including pregnancy) marital status sexual orientation disability age genetic information gender identity gender expression citizenship status veteran status political affiliation or economic status in its programs activities employment and provides equal access to the Boy Scouts and other designated youth groups. The following individual has been designated to handle inquiries regarding the non-discrimination policies: Director Office of Equity and Diversity 3215 Cuming Street Omaha NE 68131. )