Financial Services Analyst Contracts & Purchasing

About the Washington State Office of Public Defense (OPD)

We are an independent judicial branch agency mandated to implement the constitutional and statutory guarantees of counsel and to ensure the effective and efficient delivery of indigent defense services funded by the state.

Mission:Upholding the rights of all people who are facing the loss of liberty or family by providing statewide leadership administration and support to the multidisciplinary public defense profession.

Vision: Public defense clients everywhere in the state receive truly equitable and client-centered representation from fully supported professionals.

Values: Justice * Service * Equity * Excellence

We administer a variety of programs including systemic improvement programs and programs providing direct representation. To learn about OPDs programs click here. We are dedicated to excellence in public law and indigent defense and we seek talented candidates who share this commitment to client-centered service. We value employees who bring diverse backgrounds in education employment public policy community activities and life experiences to enhance our office.

The Position

The Washington State Office of Public Defense (OPD) is seeking a Financial Services Analyst with contracting and purchasing expertise to join our this role you will primarily work with Parents Representation Program staff to review contract requests; draft contracts amendments renewals and related documents; and enter and maintain accurate contract-related data in OPDs contract system physical filing systems and the state accounting system. The position also serves as the agency purchasing coordinator responsible for researching vendors and suppliers; making purchases; maintaining records; resolving issues; ensuring compliance with policies and procedures; and reconciling and preparing purchase card statements for payment. Our team is small. You should come prepared to work independently be innovative and cross-train in other contracting accounting or financial management tasks when needed.

Periodic travel may be required in Washington State including occasional overnight travel. Out-of-state travel occurs infrequently.

• Support Parents Representation Program Contracting: Review contract requests for compliance and completeness within OPD policies. Advise managers and supervisors on program specific contract policy and process coordinate reviews by the Contract Manager as needed. Prepare and process contracts amendments renewals and related documents. Enter and maintain accurate contract data in electronic and physical filing systems. Track contract milestones expirations and renewal dates; notify supervisors and managers as needed. Communicate with contractors as needed. Encumber contracts for executed agreements. Obtain all required approvals and signatures for agreements. Assist in the development and improvement of contract templates and workflows.

• Agency Purchasing Coordinator: Identify evaluate and select suppliers and vendors based on quality cost and delivery criteria. Prepare and issue purchase orders as necessary and ensure accuracy of order details. Negotiate pricing terms and delivery schedules with inventory levels and coordinate with departments to forecast purchasing needs. Maintain purchasing records supplier databases and product issues related to shipments billing discrepancies or defective key performance metrics such as supplier performance and cost compliance with company procurement policies and procedures.

• Accounts Payable: Reconcile monthly purchase card statements collect receipts verify accurate coding and batch the transactions for accounts payable to process. Process correction journal entries into the state accounting system (AFRS).

• Customer Service: Demonstrate accountability and commitment to customer service; ensure work meets or exceeds expectations through responsibility quality and timeliness. Conduct all activities with the highest degree of professionalism in furtherance of OPDs Mission Vision and Values. Diligently follow state employee ethics requirements.

• Organization & Time Management: Practice strong organizational and prioritization abilities; consistently meet deadlines and manage multiple projects while maintaining accuracy and attention to detail.

Minimum Qualifications

Professional experience may substitute for the required education but notfor the accounting credit hours.

• Bachelors degree in accounting public administration business administration business law commerce economics mathematics or related field which includes 10 semester or 15 quarter hours in accounting auditing budgeting and finance with 2 to 4 years of progressively increasing responsibilities working in an accounting field; OR

• One (1) year of experience in fiscal bookkeeping or fiscal recordkeeping; ANDTen (10) semester or 15 quarter hours of college level accounting.

Desired Qualifications

• Washington state government financial services experience including:
  1. Accounting experience in accounts receivable accounts payable or payroll.
  2. Contracting and procurement.
• Two (2) years of experience with Washington state accounting systems including AFRS Enterprise Reporting Webi Toolbox and OneWA/Workday exposure.
• Proficient in Microsoft 365 (Teams Outlook Word Excel SharePoint OneNote PowerPoint etc.). Skilled in using office technology and business applications to support workflow efficiency
• Familiarity with Washington state administrative and accounting requirements.
• Professional level knowledge of Washington state contracting and purchasing laws rules best practices and technologies.
• Excellent written and oral communication skills.
• Flexible worker willing to cross-train and back-up team members. Proven interpersonal skills with the ability to establish and maintain professional working relationships with colleagues management and clients.

Compensation

Application Process

To be considered interested candidates must apply online at (Click on the APPLY button above.) You must complete the entire online addition to the online application:

• Letter of interest.
• Current résumé
• At least three professional references.

This recruitment is open until filled. First review of applications will be December 1 2025 please submit an application on or before November 30 2025 to be included in the first review. The hiring authority reserves the right and may exercise the option to make a hiring decision at any time. We encourage all to apply as early as possible.