Analyst, Recruiting Operations

Vista Equity Partners Management

Job Location:

Austin, TX - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Position Summary

Vista Equity Partners is seeking an Analyst Recruiting Operations to support the execution of key talent acquisition processes and initiatives across the firm. This role is central to ensuring a seamless and high-quality experience for both candidates and internal stakeholders.

The Analyst will manage a variety of recruiting operations functions including interview coordination process tracking offer letter preparation and administration onboarding facilitation and other operational activities that support Vistas growing and dynamic organization.

This is an excellent opportunity for someone with strong organizational and communication skills who is looking to build a career in recruiting operations within a high-performance fast-paced environment.

Responsibilities

Coordinate end-to-end recruiting logistics for experienced hire searches across the firm including scheduling communications and interview management.
Serve as a primary point of contact for candidates ensuring an exceptional and professional candidate experience throughout the process.
Draft review and manage the execution of complex offer letters including details related to compensation structures bonus plans equity components and relocation or sign-on terms in partnership with HR and legal teams.
Extend offers to candidates and manage communication through acceptance ensuring accuracy compliance and alignment with internal policies.
Support new hire onboarding including system setup documentation and coordination with business units HR and IT to ensure a smooth transition for incoming employees.
Maintain and update candidate data in the Applicant Tracking System (ATS); track and report key recruiting metrics to support process improvement and data-driven decision-making.
Partner with recruiters and business stakeholders to ensure timely completion of recruiting-related documentation and approvals.
Assist with the planning and execution of recruiting events (both virtual and in-person) and help deliver Vistas value proposition to candidates at all levels.
Contribute to ongoing process improvement initiatives aimed at enhancing efficiency compliance and the overall candidate experience.

Qualifications

Bachelors degree required.
Minimum of 1 years of professional experience preferably in recruiting human resources or related operations.
Strong attention to detail and ability to manage multiple priorities in a fast-paced high-volume environment.
Exceptional organizational communication and interpersonal skills with a high degree of professionalism and discretion.
Proven ability to handle sensitive and confidential information appropriately.
Demonstrated sense of urgency adaptability and follow-through.
Proficiency with Applicant Tracking Systems (ICIMS and Workday a plus) Microsoft Office Suite and general HR systems.
Occasional after-hours work and limited travel may be required.

Company Overview

Vista is a leading global investment firm that invests exclusively in enterprise software data and technology-enabled organizations across private equity credit public equity and permanent capital strategies. The firm brings an approach that prioritizes creating enduring market value for the benefit of its global ecosystem of investors companies customers and employees. Vistas investments are anchored by a sizable long-term capital base experience in structuring technology-oriented transactions and proven flexible management techniques that drive sustainable growth. Vista believes the transformative power of technology is the key to an even better future a healthier planet a smarter economy a diverse and inclusive community and a broader path to prosperity. Further information is available at . Follow Vista on LinkedIn @Vista Equity Partners or Twitter @VistaEquity.

Required Experience:

Position SummaryVista Equity Partners is seeking an Analyst Recruiting Operations to support the execution of key talent acquisition processes and initiatives across the firm. This role is central to ensuring a seamless and high-quality experience for both candidates and internal stakeholders.The An...

Position Summary

Responsibilities

Coordinate end-to-end recruiting logistics for experienced hire searches across the firm including scheduling communications and interview management.
Serve as a primary point of contact for candidates ensuring an exceptional and professional candidate experience throughout the process.
Draft review and manage the execution of complex offer letters including details related to compensation structures bonus plans equity components and relocation or sign-on terms in partnership with HR and legal teams.
Extend offers to candidates and manage communication through acceptance ensuring accuracy compliance and alignment with internal policies.
Support new hire onboarding including system setup documentation and coordination with business units HR and IT to ensure a smooth transition for incoming employees.
Maintain and update candidate data in the Applicant Tracking System (ATS); track and report key recruiting metrics to support process improvement and data-driven decision-making.
Partner with recruiters and business stakeholders to ensure timely completion of recruiting-related documentation and approvals.
Assist with the planning and execution of recruiting events (both virtual and in-person) and help deliver Vistas value proposition to candidates at all levels.
Contribute to ongoing process improvement initiatives aimed at enhancing efficiency compliance and the overall candidate experience.

Qualifications

Bachelors degree required.
Minimum of 1 years of professional experience preferably in recruiting human resources or related operations.
Strong attention to detail and ability to manage multiple priorities in a fast-paced high-volume environment.
Exceptional organizational communication and interpersonal skills with a high degree of professionalism and discretion.
Proven ability to handle sensitive and confidential information appropriately.
Demonstrated sense of urgency adaptability and follow-through.
Proficiency with Applicant Tracking Systems (ICIMS and Workday a plus) Microsoft Office Suite and general HR systems.
Occasional after-hours work and limited travel may be required.