Administrative Assistant

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Closing Date:

Type of Position:

Clerical

Workstudy Position:

No

Job Type:

RegularNo

Institution Name:

Phillips Community College of the University of Arkansas

The first community college established in Arkansas Phillips Community College of the University of Arkansas (PCCUA) is a multi-campus two-year college serving Eastern Arkansas. PCCUA has academic occupational/technical and continuing education programs and offers over 25 associate degree programs with campuses in DeWitt Helena-W. Helena and Stuttgart. Thank you for your interest and we hope youll be joining our Ridge Runner family soon!

Below you will find the details for the position as well as any specific application requirements you should review before applying for this opening. To apply for this position please click the Apply link/button.

If you have a disability and need assistance with the hiring process please call Human Resources at ext. 1271.

Department:

Academic Affairs

Departments Website:

Summary of Job Duties:

Provide administrative support for the Vice Chancellor for Instruction including managing daily operations of the office.
Work with division deans and directors to ensure faculty information and academic documentation are accurate current and compliant with college policies and procedures.
Maintain academic records documents and reports for divisions and departments to ensure accuracy completeness and proper filing in accordance with instruction and academic requirements.
Assist faculty staff deans and directors with support related to academics and instruction.
Prepare and support the submission of documents and reports required by the Arkansas Department of Higher Education (ADHE) Higher Learning Commission (HLC) and other accrediting agencies.
Attend designated meetings to record accurate minutes and maintain related documentation.
Process purchase orders requisitions and other documentation in Workday
Maintain office supplies and assist as needed with supplies for academic divisions.
Work with the Graduation Committee to plan and coordinate graduation ceremonies which includes assisting with the student-related aspects of graduation practice the ceremony and honors reception.
Maintain all course and schedule management in Workday including entry and updates for course information schedule building and reporting.
Work collaboratively with Admissions & Records to ensure student and academic records are accurate and up to date.
Assist with program completion and graduation processes including verification of program requirements and preparation of graduation documentation.

Qualifications:

Associates degree preferred plus two years of related experience. Strong interpersonal skills with the ability to work effectively with students faculty and staff. Must have strong grammar punctuation proofreading and computer skills with an emphasis on MS Excel. Preference given to candidates proficient in MS Word Excel PowerPoint and Access and those who possess strong leadership and training skills.

Additional Information:

Salary Information:

Commensurate with education and experience

Required Documents to Apply:

Resume

Special Instructions to Applicants:

Monica Quattlebuam.

All application materials must be uploaded to the University of Arkansas System Career Site

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

Criminal Background Check

For general application assistance or if you have questions about a job posting please contact Human Resources at ext. 1271.

PCCUA is committed to providing a safe campus community. We will conduct criminal background checks and a sex offender registry check for applicants seeking employment. For certain positions there may also be a financial (credit) background check a Motor Vehicle Registry (MVR) check and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential non-discriminatory manner consistent with state and federal law.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law including age race color national origin disability religion protected veteran status military service genetic information sex sexual orientation or pregnancy. Questions or concerns about the application of Title IX which prohibits discrimination on the basis of sex may be sent to the Universitys Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity:

Balancing Climbing Hearing Kneeling Lifting Manipulate items with fingers including keyboarding Pulling Pushing Reaching Repetitive Motion Sharps Sitting Standing Stooping Talking Walking

Frequent Physical Activity:

Balancing Climbing Hearing Kneeling Lifting Manipulate items with fingers including keyboarding Pulling Pushing Reaching Repetitive Motion Sitting Standing Stooping Talking Walking

Occasional Physical Activity:

Crouching Kneeling Lifting Pulling Pushing

Benefits Eligible:

Yes