Staff Accountant
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Job Location:
Johnston, IL - USA
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Were looking for an experienced and detail-oriented Staff Accountant to oversee the financial health and day-to-day accounting operations of our growing marketing agency.
This role goes beyond traditional bookkeepingyoull be responsible for maintaining accuratefinancials managing job costing processing payroll and creating custom journal entries to ensure our financial systems support both operational efficiency and strategic growth.
Youll work closely with leadership to provide financial insights support decision-making and help drive profitability as we scale.
What Youll Do
- System:Work within Workamajig to maintain accurate project financials and data.
- Data Management:Maintain accurate and up-to-date records of financial transactions including invoices receipts payments and expenses.
- Bank Reconciliations:Reconcile bank accounts credit cards and other ledgers to ensure accuracy and resolve discrepancies in a timely manner.
- Accounts Receivable (AR):Generate accurate client invoices billing reconciliation monitor A/R aging and drive collections.
- Accounts Payable (AP):Own vendor bill intake schedule and execute payment runs; and maintain vendor files/W-9s.
- General Ledger:Prepare and post journal entries adjusting entries accruals and reclassifications as needed.
- Reporting:Support month-end and year-end close processes including preparation of financial statements and management reports.
- Job/Project Costing:Manage project/job costing tasks to ensure proper expense allocation and project profitability tracking.
- Collaboration:Collaborate with CPAs by providing schedules and supporting documentation.
- Collaboration & Leadership:Collaborate with leadership to manage budgeting forecasting and financial planning.
- Payroll:Manage payroll for employees and contractors including tracking PTO and handling compliance.
- Process Improvement:Identify and implement process improvements and system efficiencies.
- Other:Perform additional tasks as assigned.
What Were Looking For
- 5 years of experience in bookkeeping accounting or financial operations within a marketing creative or service-based agency (Workamajig a plus).
- Proficiency in QuickBooks Online (QBO) or similar accounting software with hands-on experience preparing journal entries.
- Strong understanding of GAAP and core accounting principles.
- Strong attention to detail organization and communication; able to manage multiple priorities.
- Comfortable in hybrid / remote roles adaptability to learning new systems.
- Tech-savvy; quick to learn new systems (Workamajig experience is a plus training provided).
Who Fits Best
Youre the right candidate if:
- You come from a small-to-medium agency or business (<50 to 100 people) and love this environment.
- You understand agency billing project-based accounting cost allocation margin tracking.
- You want to take ownership and grow youre not looking for routine tasks but a challenge.
- Youre comfortable working with new systems and eager to master Workamajig.
- You appreciate being supported by a strong team and want mentorship.
- Youre willing to jump in beyond accounting when the team needs a hand.
- Eager to take this position to the next level.
Work Arrangement & Travel
- Hybrid role requiring a predominantly in-office schedule with some remote flexibility.
Why JoinXzito
- Your voice matters (for real). Sit at the table with leadership and be heard. Youll influence how we price bill close and forecastnot just do the books.
- Small team real impact. Youll keep our finances and daily operations running smoothlyand your work will directly influence our growth and success.
- Values you can feel. We live our core valuesteamwork integrity excitement growth and respectand we expect ownership accountability and continuous improvement from everyone.
- Comprehensive benefits. Medical & dental insurance retirement plan options disability insurance and paid time off.
- Growth & learning built in. 1:1 coaching and mentorship regular team learning sessions and support for professional training & certificationsjoin a mission-driven collaborative team thats always learning.
JoiningXzito means being part of a team thats mission-driven collaborative and always learning. If youre looking for a role where you can make an impact and grow with a values-aligned companywed love to meet you.
Required Experience:
Staff IC
Key Skills
About Company
Agency Accounting Manager Location: Hybrid – Rhode Island AreaType: Full-TimeExperience Level: Mid to Senior About the Role We’re looking for an experienced...
