Human Resources Assistant

Position Title: Human Resources Assistant

Pay Grade: 13 Period of Employment: 12 months

Description Approved/ Revised: 11/2025 FLSA Status: Non-Exempt

Supervised by and/or Reports to: Benefits Administrator

General Responsibilities: Provides administrative and technical support to the Human Resources Department in the areas of benefits administration leave management records maintenance and employee wellness.

Essential Duties:

(This list is intended solely as an illustration of the various types of work performed. The omission of specific duties does not exclude their addition if they are similar to or a logical extension of the position.)

• Assists the Benefits Administrator and HR Specialist with onboarding data entry reporting and benefits-related transactions.
• Processes benefit enrollments changes reimbursements and verifications in accordance with established procedures and deadlines.
• Prepares correspondence and communications for the benefits office including employee notifications benefit information posters and documentation requests.
• Assist Human Resources Specialist with administrative tasks associated with workers compensation and Family Medical Leave Act (FMLA).
• Oversees personnel file audits to ensure completeness accuracy and compliance with retention and confidentiality standards.
• Maintains and updates digital personnel records ensuring consistent organization and secure access.
• Updates and maintains benefits page on the MCPS website
• Generates and compiles reports to support benefits administration compliance tracking and departmental needs.
• Provides administrative support for HR operations and assists employees with routine inquiries related to benefits and personnel records.
• Manages and tracks completion of the divisions Workers Compensation training video.
• Ensures all FMLA and Workers Compensation compliance notices are up to date and visible at all loca
• Reviews leave records and reconcile time entry between Absence Management and Munis syste
• Assist with leave transfers
• Verifies accuracy of HR data across platforms and assists with audits or reconciliations as required.
• Collaborates with team members to improve efficiency and maintain consistency across HR processes.
• Assist with all large Benefits projects
• Process tuition reimbursement requests
• Coordinates ongoing division wide wellness activities (i.e. intramurals).
• Compiles and maintains electronic employee personnel files.
• Performs other job duties as assigned.

Requisite Knowledge Skills and Abilities:

• Ability to operate standard office equipment.
• Ability to establish and maintain effective working relationships with fellow employees.
• Communicates with customers efficiently and effectively to ensure good customer service.
• Ability to work successfully under pressure and resolve issues in a team-based environment.
• Ability to organize and perform work independently.
• Ability to perform detailed work with accuracy.
• Ability to maintain confidentiality.
• Knowledge of the methods and practices of personnel administration.
• Knowledge of MUNIS or other HRIS system and TalentEd.
• Ability to multi-task with accuracy balance multiple priorities and meet established deadlines.
• Serves as role model.

Requisite Education and Experience:

• Must possess a High School Diploma or GED. Associates degree or higher preferred.
• Experience or training in human resources or as an administrative associate preferred
• Proficient in Microsoft Office applications.
• Experience with an HRIS system and electronic employment application and recordkeeping system.

Physical Requirements:

Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public through the use of the telephone and personal contact as normally defined by the ability to see read talk hear handle or feel objects and controls. Physical capability to effectively use and operate various items of office related equipment such as but not limited to: a personal computer calculator copier and fax machine. Some climbing stooping kneeling crouching reaching standing walking pushing pulling lifting grasping or repetitive motions required.

Manassas City Public Schools (MCPS) does not discriminate in employment nor in the provision of educational programs services and activities on the basis of race color religion national origin sex gender identity sexual orientation pregnancy childbirth or related medical conditions age marital status veteran status disability genetic information or any other basis prohibited by law.

This job description is intended to accurately reflect the position activities and requirements. It is neither intended to be nor should it be construed as an all-inclusive list of the responsibilities skills or working conditions associated with the position. The administration reserves the right to modify assign or remove duties as necessary.