Site: The Brigham and Womens Hospital Inc.
Mass General Brigham relies on a wide range of professionals including doctors nurses business people tech experts researchers and systems analysts to advance our mission. As a not-for-profit we support patient care research teaching and community service striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.
Job Summary
Department of Radiation Oncology:
The Senior Administrative Assistant will support all the administrative and academic needs of the Radiation Oncology physician group. The Senior Administrative Assistant will be responsible for handling multiple calendars and schedules coordinating meetings and conferences recording minutes at meetings providing general secretarial support and office management and working on projects defined by the Administrative Manager Administrative Director Clinical Director and/or Executive Director.
- High school diploma or GED is required associates degree preferred.
- Experience in an administrative role preferably in a healthcare setting 5-7 years is required.
- Experience supporting senior-level staff 1-2 years is preferred.
- Proficient in Microsoft Office Suite (Word Excel Power point Outlook).
- Excellent verbal and written communication skills
- Strong organizational and multitasking abilities.
- Ability to work independently with minimal supervision.
- Strong attention to detail and problem-solving skills.
- Familiarity with hospital administration processes and healthcare regulations.
- Professional demeanor and ability to interact effectively with all levels of staff.
Additional Job Details (if applicable)
Responsibilities:
- Manage multiple physician calendars for non-clinical scheduling.
- Assist with travel arrangements and conference registration.
- Provide meeting support and scheduling as needed. Includes minute-taking.
- Assist physicians with any requested clerical duties. May include labels faxes typing reports or letters formatting manuscript references locating journal articles assisting with manuscript submission copying and filing.
- Coordinate updating of physician CVs.
- Assist with physician competency tracking physician reappointment and onboarding as needed.
- Order and distribute pagers cell phones keys letterhead/business cards office supplies lab coats.
- Coordinate visitors to the department. Includes filing paperwork arranging for ID badges and securing temporary computer access as needed.
- Organize departmental conferences. Includes creating schedule booking rooms remote access ordering food etc.
- Maintain and organize the physician administrative office. Includes completing maintenance work orders and maintaining office equipment.
- Book meeting rooms as needed for departmental meetings across the BWH/DFCI campus. Coordinate scheduling for departmental conference rooms.
- Coordinate updates of department Web sites.
- Assist in triaging network/desktop technology issues prioritize and escalate problems within given guidelines and track resolution of issues.
- All other duties assigned
Hybrid
45 Francis Street
40
Regular
Day (United States of America)
Pay Range
$20.43 - $29.21/Hourly
Grade
4
At Mass General Brigham we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive and any offer extended will take into account your skills relevant experience if applicable education certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however it does not encompass all elements contributing to your total compensation addition to competitive base pay we offer comprehensive benefits career advancement opportunities differentials premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.
The Brigham and Womens Hospital Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religious creed national origin sex age gender identity disability sexual orientation military service genetic information and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process to perform essential job functions and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973 the Vietnam Veterans Readjustment Act of 1974 and Title I of the Americans with Disabilities Act of 1990 applicants who require accommodation in the job application process may contact Human Resources at .
Mass General Brigham Competency Framework
At Mass General Brigham our competency framework defines what effective leadership looks like by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance make hiring decisions identify development needs mobilize employees across our system and establish a strong talent pipeline.
Required Experience:
Senior IC
Site: The Brigham and Womens Hospital Inc.Mass General Brigham relies on a wide range of professionals including doctors nurses business people tech experts researchers and systems analysts to advance our mission. As a not-for-profit we support patient care research teaching and community service st...
Site: The Brigham and Womens Hospital Inc.
Mass General Brigham relies on a wide range of professionals including doctors nurses business people tech experts researchers and systems analysts to advance our mission. As a not-for-profit we support patient care research teaching and community service striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.
Job Summary
Department of Radiation Oncology:
The Senior Administrative Assistant will support all the administrative and academic needs of the Radiation Oncology physician group. The Senior Administrative Assistant will be responsible for handling multiple calendars and schedules coordinating meetings and conferences recording minutes at meetings providing general secretarial support and office management and working on projects defined by the Administrative Manager Administrative Director Clinical Director and/or Executive Director.
- High school diploma or GED is required associates degree preferred.
- Experience in an administrative role preferably in a healthcare setting 5-7 years is required.
- Experience supporting senior-level staff 1-2 years is preferred.
- Proficient in Microsoft Office Suite (Word Excel Power point Outlook).
- Excellent verbal and written communication skills
- Strong organizational and multitasking abilities.
- Ability to work independently with minimal supervision.
- Strong attention to detail and problem-solving skills.
- Familiarity with hospital administration processes and healthcare regulations.
- Professional demeanor and ability to interact effectively with all levels of staff.
Additional Job Details (if applicable)
Responsibilities:
- Manage multiple physician calendars for non-clinical scheduling.
- Assist with travel arrangements and conference registration.
- Provide meeting support and scheduling as needed. Includes minute-taking.
- Assist physicians with any requested clerical duties. May include labels faxes typing reports or letters formatting manuscript references locating journal articles assisting with manuscript submission copying and filing.
- Coordinate updating of physician CVs.
- Assist with physician competency tracking physician reappointment and onboarding as needed.
- Order and distribute pagers cell phones keys letterhead/business cards office supplies lab coats.
- Coordinate visitors to the department. Includes filing paperwork arranging for ID badges and securing temporary computer access as needed.
- Organize departmental conferences. Includes creating schedule booking rooms remote access ordering food etc.
- Maintain and organize the physician administrative office. Includes completing maintenance work orders and maintaining office equipment.
- Book meeting rooms as needed for departmental meetings across the BWH/DFCI campus. Coordinate scheduling for departmental conference rooms.
- Coordinate updates of department Web sites.
- Assist in triaging network/desktop technology issues prioritize and escalate problems within given guidelines and track resolution of issues.
- All other duties assigned
Hybrid
45 Francis Street
40
Regular
Day (United States of America)
Pay Range
$20.43 - $29.21/Hourly
Grade
4
At Mass General Brigham we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive and any offer extended will take into account your skills relevant experience if applicable education certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however it does not encompass all elements contributing to your total compensation addition to competitive base pay we offer comprehensive benefits career advancement opportunities differentials premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.
The Brigham and Womens Hospital Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religious creed national origin sex age gender identity disability sexual orientation military service genetic information and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process to perform essential job functions and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973 the Vietnam Veterans Readjustment Act of 1974 and Title I of the Americans with Disabilities Act of 1990 applicants who require accommodation in the job application process may contact Human Resources at .
Mass General Brigham Competency Framework
At Mass General Brigham our competency framework defines what effective leadership looks like by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance make hiring decisions identify development needs mobilize employees across our system and establish a strong talent pipeline.
Required Experience:
Senior IC
View more
View less
Job Location:
Hourly Salary:
$ 20 - 29
Posted on:
21 days ago
Vacancies:
1 Vacancy
