Executive Assistant
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Job Location:
Los Angeles, CA - USA
Monthly Salary:
$ 90000 - 120000
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
ABOUT CIM GROUP:
CIM is a community-focused real estate and infrastructure owner operator lender and developer. Our team of experts works together to identify and create value in real assets benefiting the communities in which we invest. Back in 1994 our three founders focused on projects in Southern California neighborhoods. Today we are a diverse team of 900 employees with projects across the Americas. Our projects have delivered jobs; created comfortable places to live work and relax; and provided necessary and sustainable infrastructure. Our focus on enhancing communities is unwavering and we strive to make an even greater impact in the years to come. Join us and make an impact today!
POSITION PURPOSE:
The Executive Assistant is responsible for providing administrative support to the executives and staff at the Los Angeles office location. The role will report to the VP of Corporate Facilities and Administrative Services and required to be in the office
RESPONSIBILITIES:
- Manage executive calendars including but not limited to; planning and scheduling meetings conference calls accepting and/or declining and/or rescheduling meetings for executives and sending out meeting requests on their behalf. Handle scheduling of business appointments.
- Create and maintain vCard database.
- Answer and screen incoming calls take messages send electronic messages and/or transfer priority calls to cell or personal phone tracking and/or logging calls.
- Make and/or coordinate travel arrangements including but not limited to; arrangements related to booking commercial flights hotels ground transportation and updating itineraries for both domestic and international travel as required. Coordinating itineraries with others.
- Prepare and edit correspondence and communications.
- Mange the coordination of meetings including technology and refreshment set-up preparation of meeting materials (e.g. agenda and presentation) and recording meeting minutes.
- Coordinate outgoing mail including but not limited to addressing metering and certified or registered mail overnight delivery and intra-company.
- Set-up and maintain departmental and/or management files according to established criteria.
- Event planning responsibilities including but not limited to; planning corporate events booking related travel
- Prepare and process expense reports. Reconcile charges to Corporate and/or business credit card(s) and review code and process invoices related to departmental expenses including but not limited to: setting up vendors ensuring appropriate insurance coverage is obtained and submitted and tracking payments to ensure timely payments.
- Maintains a high level of confidentiality with sensitive information.
- Act as back-up to the other administrative staff as needed.
- Performs other duties including special projects as assigned.
EDUCATION/EXPERIENCE REQUIREMENTS: (including certification licenses etc.)
- Bachelors degree and/or related experience.
- 3 years experience providing Executive Assistant support for senior executives in a fast-paced corporate environment.
- Proficient with Microsoft Office including Outlook Word Excel PowerPoint required.
- Experience with video conferencing software is preferred.
- Experience with accounts payable software such as Yardi desirable.
- Experience with office equipment such as printers copiers scanners mail metering machines.
ABOUT YOU:
- Strong attention to detail organization and ability to independently troubleshoot unforeseen logistical issues.
- Demonstrated ability to effectively prioritize plan and execute Executive Assistant responsibilities in an organized and timely manner.
- Responsiveness to requests and demonstrated ownership in completing essential tasks and assignments in a timely manner.
- Professional pleasant attitude and demeanor that positively reflects on the individual as a representative of their executives and/or the organization they represent.
- Ability to effectively interact and communicate with all levels within the organization external groups and boards of directors.
- Ability to interpret documents such as contracts agreements documents reports and procedure manuals.
- Ability to respond effectively to the most sensitive inquiries or complaints.
- Ability to complete responsibilities and projects with minimal direction/supervision.
- Ability to define problems collect data establish facts and draw valid conclusions.
WHAT CIM OFFERS:
At CIM we believe our success stems from our collective efforts and we are committed to providing well-rounded support and resources for our addition to a competitive compensation plan CIM offers a comprehensive benefits program for employees to thrive both inside and outside of work. Eligible employees can enjoy a wide range of benefits including:
A variety of Medical dental and vision benefit plans
Health Savings Account with a generous employer contribution
Company paid life and disability insurance
401(k) savings plan with company match
Comprehensive paid time off including: vacation days 10 designated holidays sick time and bereavement leave
Up to 16 hours of volunteer time off
Up to 16 weeks of Paid Parental Leave
Ongoing professional development programs
Wellness program including monthly and quarterly prizes
And more!
Actual base salary considers several factors including but not limited to geography job-related knowledge experience and budget. The start of the salary range is typically associated with the minimum experience required. At CIM base pay is one part of the total compensation package. This role is eligible for bonus pay in addition to base salary. The anticipated base salary range for the position in Los Angeles CA is $90000 - $120000.
HOW WE FEEL ABOUT DIVERSITY AND INCLUSION:
At CIM Group we believe that the unique perspectives and backgrounds of our employees enhance everything we do. We are committed to fostering an inclusive environment where diversity is not only respected but celebrated. We strive to ensure that our workplace is free from discrimination and harassment allowing everyone to contribute meaningfully and feel a sense of belonging. As an equal opportunity employer we strictly prohibit any form of unlawful discrimination and adhere to the laws enforced by the EEOC. Our goal is to provide a safe and supportive environment where all employees can grow and make impactful contributions together.
*Applicants with disabilities may be entitled to reasonable accommodation under the terms of the Americans with Disabilities Act and certain state or local laws. A reasonable accommodation is a change in the way things are normally done which will ensure an equal employment opportunity without imposing undue hardship on CIM Group.Please inform our Talent team if you need any assistance completing any forms or to otherwise participate in the application process.
CIM is committed to maintaining the confidentiality and privacy of your personal and financial information. Please click here for our Privacy Policy.
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Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
CIM Group is an owner, operator, lender and developer of real assets with broad expertise in real estate, infrastructure and credit. Learn More!
