Senior Executive Assistant (Human Resources)

Work Location:

Hours:

Pay Details:

TD is committed to providing fair and equitable compensation opportunities to all colleagues. Growth opportunities and skill development are defining features of the colleague experience at TD. Our compensation policies and practices have been designed to allow colleagues to progress through the salary range over time as they progress in their role. The base pay actually offered may vary based upon the candidates skills and experience job-related knowledge geographic location and other specific business and organizational needs.

As a candidate you are encouraged to ask compensation related questions and have an open dialogue with your recruiter who can provide you more specific details for this role.

Line of Business:

Job Description:

The Senior Executive Assistant manages the day-to-day administrative operations of the assigned Senior Executive(s). This role requires extensive knowledge of executive operations policies practices and personnel along with a high level of discretion diplomacy and professionalism with wide latitude for independent judgment.

Depth & Scope:

• Provides diversified administrative support to the Senior Executive
• Assures timely and confidential dissemination of material and the confidential destruction of materials
• Ensures arrangements for meeting facilities and catering are well executed
• Supports the addressing of Customer / Colleague concerns directed at the Senior Executive and ensures they are routed to the appropriate person for resolution
• May personally represent the Senior Executive through experienced and polished interaction leaving an elevated professional image with Customers / Colleagues
• Plans and implements special events for Senior Executives including multi-day activities
• Ensures travel preferences accommodations meetings and agendas and care of guests are delivered without incident for small to large groups
• Works with external vendors and service providers to ensure consistent high-quality function support
• Ensures the Executives complex itinerary is accommodated through detailed travel arrangements coordinating demanding schedules
• Ensures own work is in compliance with applicable laws regulations and guidelines as detailed in policies located on Company intranet; policies include but are not limited to Fair Lending Know Your Customer Bank Secrecy Act and other applicable anti-money-laundering policies
• Provides desktop support specific to department tools and software applications assisting users and coordinating issues before escalating to technology staff
• Reviews industry-related bulletins notices and other types of communications and analyzes impacts as assigned keeping Manager updated
• Develops plans for any necessary procedural changes and distributes relevant materials to affected staff
• Manages reviews and approves the expenses of the senior executive and their direct reports as needed

Education & Experience:

• High School diploma
• 5 Years of related experience
• Exceptional interpersonal and communication skills both written and verbal required
• Ability to work directly with senior level executives and across all levels of the organization
• Project management skills preferred and must be flexible with ability to multi-task and prioritize
• Ability to remain poised professional and composed at all times and make independent decisions using good business judgment in a fast paced environment
• Knowledge of Company organization terminology and operations preferred
• Ability to work independently without direct daily supervision
• Exceptional Customer orientation and service delivery skills
• Proven organizational and administrative skills
• PC skills including proficiently with spreadsheets reporting tools and presentation software and software applications

Physical Requirements:

Never: 0%; Occasional: 1-33%; Frequent: 34-66%; Continuous: 67-100%

• Domestic Travel Occasional
• International Travel Never
• Performing sedentary work Continuous
• Performing multiple tasks Continuous
• Operating standard office equipment - Continuous
• Responding quickly to sounds Occasional
• Sitting Continuous
• Standing Occasional
• Walking Occasional
• Moving safely in confined spaces Occasional
• Lifting/Carrying (under 25 lbs.) Occasional
• Lifting/Carrying (over 25 lbs.) Never
• Squatting Occasional
• Bending Occasional
• Kneeling Never
• Crawling Never
• Climbing Never
• Reaching overhead Never
• Reaching forward Occasional
• Pushing Never
• Pulling Never
• Twisting Never
• Concentrating for long periods of time Continuous
• Applying common sense to deal with problems involving standardized situations Continuous
• Reading writing and comprehending instructions Continuous
• Adding subtracting multiplying and dividing Continuous

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities duties and skills required. The listed or specified responsibilities & duties are considered essential functions for ADA purposes.

Who We Are:
TD is one of the worlds leading global financial institutions and is the fifth largest bank in North America by branches/stores. Every day we deliver legendary customer experiences to over 27 million households and businesses in Canada the United States and around the world. More than 95000 TD colleagues bring their skills talent and creativity to the Bank those we serve and the economies we support. We are guided by our vision to Be the Better Bank and our purpose to enrich the lives of our customers communities and colleagues.

TD is deeply committed to being a leader in customer experience that is why we believe that all colleagues no matter where they work are customer facing. As we build our business and deliver on our strategy we are innovating to enhance the customer experience and build capabilities to shape the future of banking. Whether youve got years of banking experience or are just starting your career in financial services we can help you realize your potential. Through regular leadership and development conversations to mentorship and training programs were here to support you towards your goals. As an organization we keep growing and so will you.

Our Total Rewards Package

Our Total Rewards package reflects the investments we make in our colleagues to help them and their families achieve their financial physical and mental well-being goals. Total Rewards at TD includes base salary and variable compensation/incentive awards (e.g. eligibility for cash and/or equity incentive awards generally through participation in an incentive plan) and several other key plans such as health and well-being benefits savings and retirement programs paid time off (including Vacation PTO Flex PTO and Holiday PTO) banking benefits and discounts career development and reward and recognition. Learn more

Additional Information:
Were delighted that youre considering building a career with TD. Through regular development conversations training programs and a competitive benefits plan were committed to providing the support our colleagues need to thrive both at work and at home.

Colleague Development
If youre interested in a specific career path or are looking to build certain skills we want to help you succeed. Youll have regular career development and performance conversations with your manager as well as access to an online learning platform and a variety of mentoring programs to help you unlock future opportunities. Whether you have a passion for helping customers and want to expand your experience or you want to coach and inspire your colleagues there are many different career paths within our organization at TD and were committed to helping you identify opportunities that support your goals.

Training & Onboarding
We will provide training and onboarding sessions to ensure that youve got everything you need to succeed in your new role.

Interview Process
Well reach out to candidates of interest to schedule an interview. We do our best to communicate outcomes to all applicants by email or phone call.

Accommodation

TD Bank is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin age disability status as a protected veteran or any other characteristic protected under applicable federal state or local law.

If you are an applicant with a disability and need accommodations to complete the application process please email TD Bank US Workplace Accommodations Program at . Include your full name best way to reach you and the accommodation needed to assist you with the applicant process.