Regional Administrator
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Job Location:
Johannesburg - South Africa
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Function
Administration
Facility
Gauteng
Position
Regional Administrator
Introduction
A vacancy exists for a RenalRegionalAdministrator based Life Renal Dialysis Gauteng reporting to the Renal Regional Manager. The successful candidate will be the incumbent will be responsible for providing full administrative support to the regional office.
Critical Outputs
Administrative Support
Closing date
Friday November 14 2025
Internal applicants - Before making an application you are requested to discuss your application with your line manager. External candidates will also be considered.
Life Healthcare is an Equal Opportunity Employer.
Thank you for your interest in this opportunity. Kindly note that only shortlisted candidates will be contacted. Applicants who have not been contacted within two weeks of the closing date of this advert should consider their application as unsuccessful.
Administration
Facility
Gauteng
Position
Regional Administrator
Introduction
A vacancy exists for a RenalRegionalAdministrator based Life Renal Dialysis Gauteng reporting to the Renal Regional Manager. The successful candidate will be the incumbent will be responsible for providing full administrative support to the regional office.
Critical Outputs
Administrative Support
- Manage and organize daily schedules appointments and meetings for the region.
- Prepare correspondence reports and presentations.
- Handle phone calls emails and other form of communication for the region
- Typing and formatting correspondence and documentation in MS Word (including month end reports)
- Managing and maintaining an efficient filing system
- Managing and answering of the switchboard and dealing with telephonic enquiries
- Creating and updating relevant spreadsheets in MS Excel
- Designing and formatting of presentations on MS PowerPoint
- Diary Management
- Co-ordination and management of travel arrangements
- Ordering of stationery and office equipment
- Arranging meetings conferences and functions - agenda venue technical equipment & catering
- Greeting guests for meetings
- Taking minutes at meetings
- Handling the administration process for Capital expenditure item
- HR recruitment and other documentation
- Escalation of patient complaints and compliments to the Regional Manager
- Assisting with regional marketing activities
- Maintain and collate records databases and filing systems to ensure smooth operations and contribute to the regions overall efficiency including;
- Patient billing documentation including DAR; tick sheets charge sheets (acute chronic); confirmation & authorization and / or patient prescription; pathology and doctor motivation where required
- Data consolidation and submission of month-end reporting
- Archiving all records.
- Distribution of patient education information marketing material etc.
- Maintain equipment database for region.
- Coordinate sessions to close off open items on SAP reporting (MIR6; Open POs; GI IR reporting)
- Assist with audit queries
- Coordinate with vendors service providers and other departments including completion of vendor onboarding documentation and submission.
- Assist with organizing office events meetings or travel arrangements.
- Serve as a point of contact for visitors patients and doctors.
- Build and maintain strong relationships with nephrologists healthcare providers and other stakeholders.
- Coordinate regular meetings with doctors and Clinic Unit Managers to ensure effective patient care pathways.
- Maintain doctor payment database
- Prepare doctor pro-forma invoices and submit to doctors monthly and process invoices for payments
- Coordinate regional project management initiatives. Develop and track project timelines communicate progress to stakeholders.
- Facility Equipment and Property Management
- Collect maintenance and equipment schedules for regions and coordinate regular meetings with stakeholders to minimize downtime and asset lifespans.
- Maintain incident database and assist region with completion and submission of all incidents related documentation.
- Assist with region employee time sheets.
- Assist with PRP queries
- Maintain detailed employee information for region SANC/ HPCSA records
- OHS liaison for IOD
- Ensure onboarding of new employees is done and resignations are removed from all systems
- Data consolidation and submission of month-end reporting
- Ensure month-end compliance by clinics
- Maintain equipment (e.g. Asset Register) database for region.
- Coordinate sessions to close off open items on SAP reporting (MIR6; Open POs; GI IR reporting)
- Assist with audit queries
- Collate and analyze stock take variances for the region
- Plan inventory counts for allocated units
- Assist with the capturing of inventory counts results on SAP
- Inventory count variance analysis
- Ordering of goods and services
- Receipting of goods and services (based on supporting GRNs) into SAP
- Submission of invoices to FSC for payment follow up and assist in resolving with supplier queries
- Closing out open items on the exception reports
- Co-ordinate asset counts
- Assist with audit queries - both internal and external
- Grade 12 National Senior Certificate
- Diploma in accounting bookkeeping or equivalent would be an advantage
- At least two (2) years relevant experience and technical skills to meet the critical outputs.
- SAP knowledge is essential.
- Computer literacy and proficiency in Microsoft Office (excel word) is essential.
- The candidate must be able to work independently manage time effectively and be a team player energetic quality focused and flexible.
- Ability to work under pressure in a challenging environment.
- Problem-solving analysis and judgment
- Resilience
- Attention to detail
- Self management
- Verbal and written communication skills
- Deadline driven
- Planning & organising skills
- Action orientation
- Excellence orientation
- Building relationships & networking
- Customer responsiveness
- Ability to manage stress
Closing date
Friday November 14 2025
Internal applicants - Before making an application you are requested to discuss your application with your line manager. External candidates will also be considered.
Life Healthcare is an Equal Opportunity Employer.
Thank you for your interest in this opportunity. Kindly note that only shortlisted candidates will be contacted. Applicants who have not been contacted within two weeks of the closing date of this advert should consider their application as unsuccessful.
Required Experience:
Unclear Seniority
Key Skills
- Sales Experience
- Nursing Home Experience
- Management Experience
- Profit & Loss
- Workers' Compensation Law
- Strategic Planning
- Team Management
- Budgeting
- Leadership Experience
- Memory Care
- Public Speaking
- Supervising Experience
