Program Manager, Maintenance and Procurement

ABOUT US

Almost 1.2 million residents call York Region home making it one of the largest regions in Canada and the fastest growing with a population thats expected to grow to more than 2 million by 2041. Our geography which is comprised of about 1800 square kilometers over nine different municipalities is as beautiful interesting and diverse as our government is organized in a two-tier structure and we work together with our local municipalities to provide residents and businesses access to a broad selection of services and resources.

WHAT WE OFFER

Consistently named one of Canadas Best Employers by Forbes we offer a collaborative progressive workplace that takes pride in our organizational culture and is committed to living The 13 Factors of Psychological Health and Safety in the Workplace aligned with our vision to create strong caring and safe communities both within and outside our walls.

• Defined Benefit Pension Program - With the Ontario Municipality Employees Retirement System (OMERS) defined benefit pension plan you can confidently retire knowing that you will have income for life. Eligibility from date of hire as a full-time employee and includes employer-matched contributions.
• Employer of Choice - Recognized as the highest-ranking government employer in Canada and fourth overall among 300 organizations.
• Benefits and Wellness - Employees and their loved ones have access to a comprehensive employer-paid benefits plan that includes extended health dental and life insurance access to a 24/7 Employee and Family Assistance Programand corporate discounts and purchase plans for day-to-day products and services.
• Inclusive and Diverse Workforce - Were committed to fostering an environment that celebrates all dimensions of diversity and ensures everyone can develop to their full potential participate freely in society and live with respect dignity and freedom from discrimination. Our robust Inclusion Diversity Equity and Accessibility program continues to grow and has been recognized by the United Nations and many other organizations for our leadership.

ABOUT THE ROLE

Reporting to the Manager Operations Housing York Inc. is responsible for managing the staff and development implementation and quality assurance for Housing Yorks maintenance programs including preventative maintenance planning and building automation system optimization life safety system compliance procurement and contract administration building system regulatory compliance and inventory control; developing solutions to track building performance and assess and address premature building component failures; recommending building system performance metrics and managing related data gathering processes; co-ordinating Housing Operations input to new developments and capital projects and communicating the operational impacts of building design and component selection.

WHAT YOU WILL BE DOING

Monitors asset tracking and computerized maintenance systems to track maintenance requirements and building component performance.
Ensures efficient operation of specialized systems including building automation technology septic and well water systems.
Ensures preventative maintenance systems are updated to incorporate new buildings and to reflect evolving regulatory requirements.
Procures maintenance operations and supply contracts in accordance with Housing Yorks purchasing by-law and Regional requirements.
Manages contracts including scheduling of work contract compliance monitoring and notification to contractors in breach of their obligations.
Informs development of and manages budget for operational contracts.
Assists the Manager in developing annual business/work plans and in developing service plans and staffing proposals.
Provides input into budget and business plan development.
Identifies emerging building requirements and issues and recommends solutions to senior management implements process improvements and coordinates special projects including minor capital projects.
Recommends and tracks performance metrics and prepares management reports recommending improvements as appropriate.
With input from the Regions health and safety team maintains safety training program and tracking of staff participation for direct reports and building superintendents including a building orientation program for new maintenance staff ensuring mandatory training requirements are met.
Supervises staff including recruitment selection hiring scheduling assigning and monitoring work determining training and development needs coaching and mentoring conducting performance appraisals and determining/recommending disciplinary action up to and including dismissal in accordance with collective agreements Regional policies and practices.
Liaises with and proactively develops relationships with internal partners and represents Housing York in negotiations with consultants and contractors.
Liaises with local fire departments the Ministry of Environment and regulatory agencies regarding compliance and reporting requirements.
Assumes functions of the Manager in that persons absence as directed.
Performs other duties as required to meet Divisional/Branch and Departmental objectives.

WHAT WE ARE LOOKING FOR

Successful completion of a Community College Diploma in Mechanical or Electrical Engineering Technology or Facility Management or related field or approved equivalent combination of education and experience.
Minimum five (5) years experience in property management or asset management software systems with responsibilities for building systems and related operations coupled with demonstrated one (1) year of direct supervisory experience.
Demonstrated understanding of building systems and related preventative maintenance requirements.
Ability to communicate clearly and effectively in English both verbally and in writing.
Experience in procurement and contract management.
Demonstrated knowledge of and ability to interpret and apply legislative and regulatory requirements for residential buildings.
Proficiency in Microsoft Office applications and experience with property management or asset management software systems.
Demonstrated knowledge of relevant Standards Acts and Regulations.
Leadership competencies including operating strategically leveraging diversity and differences customer focused ensuring accountability managing complex problems financial management employing interactive and effective communication fostering collaborative relationships cultivating engagement to drive vision and purpose managing and developing talent establishing and maintaining trust displaying self-awareness and demonstrating resiliency.