Safety & Facilities Administrative Assistant

LNK International Inc.is one of the nations largest manufacturers of solid and liquid dose over the counter (OTC) pharmaceuticals. For over 40 years we have built a reputation for delivering the highest quality products outstanding service and product innovation.

What sets LNK apart We believe it is our employees.

Our full-time employees enjoy competitive benefits including:

• 401(k) with generous employer match
• Health Insurance
• Dental Insurance
• Paid holidays
• Paid vacation

As the Safety & Facilities Administrative Assistant you will be in a visible role responsible to help maintain develop implement and enforce LNKs safety and environmental plans. Collaboration across departments and consistency across our multiple locations is critical as well as the ability to communicate clearly and effectively with all levels of the team.

Safety Department Responsibility:

• Maintain and update safety records training logs inspection reports and compliance databases.
• Assist with preparing monthly safety reports safety meeting minutes and training materials.
• Track and follow up on safety corrective actions vendor certifications and permit renewals.
• Help organize and document fire drills equipment inspections and safety audits.
• Support communication between departments vendors and regulatory agencies as needed.
• Assist with card access requests and maintaining access records.
• Assist with new employee orientation including safety training and onboarding documentation.
• Review invoices for accuracy obtain approval signatures and make copies for record-keeping.
• Assist with building walk-throughs and safety inspections as needed.
• Assist during safety audits providing documentation and departmental support as required.

Facilities & Sanitation Department Responsibility:

• Maintain and update Facilities logbooks binders checklists and SOP documentation across all buildings.
• Track open Facilities work orders service tickets and project status spreadsheets.
• Prepare and file Facilities paperwork including repair requests preventive maintenance logs and inspection forms.
• Maintain the current list of open Facilities projects with service providers.
• Communicate with Facilities vendors to coordinate service visits request quotes follow up on open work orders and track completion.
• Update and maintain spreadsheets for HVAC service plumbing electrical repairs and contractor schedules.
• Maintain up-to-date digital and hard copy records for building inspections utility logs shutdown logs and equipment service reports.
• Support Sanitation by updating restroom checklists sanitation logs and documentation required for audits.
• Review weekly restroom checklists and file properly for all buildings.
• Update vendor insurance certificate logs and notify management when renewals are required.
• Assist with documentation for audits and inspections.
• Maintain organized filing systems for HVAC plumbing electrical safety systems and general maintenance records.
• Support communication between Facilities Sanitation Safety Purchasing and Vendors.

Additional Expectations:

• Maintain confidentiality for all documentation handled.
• Demonstrate reliability punctuality and strong follow-through.
• Maintain a clean organized workspace and protect all controlled documents.
• Support both departments with urgent requests when needed.
• Perform other related duties as assigned by the Facilities or Safety Manager.

Minimum Education or Experience Required:

• High school diploma or equivalent.
• administrative or office experience (safety compliance or manufacturing experience a plus).
• Strong computer skills (Excel Word Outlook required).
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills in English. Verbal Spanish skills are preferred.
• Understanding of cGMP FDA and OSHA regulations is a plus.

This position works in both the warehouse production areas and office.

This is an onsite position - no remote options are available.

The salary listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future. When determining a team members base salary and/or rate several factors may be considered as permitted by law.

LNK provides equal employment opportunities to all applicants and prohibits discrimination of any type on the basis of actual or perceived race color creed religion national origin ancestry citizenship status age sex or gender (including pregnancy childbirth and pregnancy-related conditions) gender identity or expression (including transgender status) sexual orientation marital status military service and veteran status physical or mental disability genetic information or any other characteristic protected by applicable federal state or local laws.