Full-time Administrative Assistant Appendix DTemporary Assignment (6 months)

Please Note: If you are a current Algonquin College employee apply to this job via the Workday application.

Department:

Position Type:

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Anticipated Start Date:

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Posting Information

Posting Closing Date:

Please note: jobs are posted until 11:59 pm on the job closing date.

Job Description:

The incumbent is responsible to provide front line customer and client service support as well as direct administrative support to the Algonquin Centre for Construction Excellence departments. This includes all its programs and activities not limited to providing welcome services to students (including apprentices) staff internal departments (e.g. Registrars Office) and external clients/stakeholders by responding to telephone email and in-person inquiries preparing routine correspondence and maintaining the appointment schedules for the various Academic Managers (i.e. Chairs Associate Chair).

The incumbent is also responsible for all adding/dropping courses Program Council management (e.g. class rep communication to student association) Program Advisory Committee scheduling database updating and completing minutes. The incumbent also works with the Head of Apprenticeship to provide administrative support related to the colleges required tasks for implementing apprenticeship program delivery.

Required Qualifications:

• Minimum one (1) year certificate or equivalent education related to Office Administration;

• Minimum three (3) years experience in a busy client service oriented environment some of which should be at a post-secondary institution;

• Advanced proficiency with MS Office software including Word Excel Outlook and PowerPoint;

• Highly effective communication (oral and written) interpersonal and client skills;

• Ability to work well independently within tight time frames and deadline;

• Demonstrated ability to work effectively as a member of a team;

• Ability to multi-task and work in a fast paced environment;

• Self-motivated with strong attention to details;

• Ability to work under pressure coordinate activities with conflicting deadlines;

• Proven ability to analyze a situation to provide information according to policies and procedures;

• Experience using a student information system such as GeneSIS would be considered an asset;

• Demonstrated ability to adapt to new office technology and to learn new software as required;

• Some knowledge of SharePoint Visio and Microsoft Access would be considered an asset.

Anticipated Weekly Schedule:

5 Days a week (Monday - Friday) from 8 am to 4 pm.

* This position is paid at Payband F

* Vacancy is for P21233

This position requires regular on-site work at Algonquin Colleges Woodroffe (Ottawa) Campus

Algonquin College values diversity and is an equal opportunity employer. We offer an inclusive work environment and encourage applications from all qualified individuals. If you require accommodation during the recruitment process please contact the Human Resources department at While we thank all those who apply only those to be interviewed will be contacted.