Administrative Assistant to the Associate Dean of CALS Global

Job Description

The College of Agriculture and Life Sciences (CALS) is seeking a highly organized and proactive Administrative Assistant to support the Associate Dean and Director of CALS Global Programs. This pivotal role requires exceptional coordination communication and problem-solving skills to manage a dynamic and fast-paced office environment.
As a key administrative partner you will oversee executive scheduling travel coordination and high-level correspondence ensuring seamless day-to-day operations. You will serve as a liaison to internal and external stakeholders coordinate events and initiatives and provide administrative support for financial and reporting activities. Additionally you will assist in managing communications across digital platforms and contribute to global engagement efforts by working collaboratively across teams within CALS and beyond.
A successful candidate will demonstrate professionalism discretion and adaptability while handling multiple priorities with efficiency.

Required Qualifications

Experience in providing administrative support and coordinating the daily operations of an executive office with minimal supervision using sound judgment discretion tact and initiative; Ability to manage a large diverse workload; Ability to build and sustain collaborative activities; Strong skills in word processing calendar electronic mail and databases; Strong communication and interpersonal skills; Ability to delegate track and manage information on behalf of an executive; Attention to detail and self-motivation.

Preferred Qualifications

Bachelors degree or equivalent training and experience; Knowledge of university policies programs and systems; Demonstrated team player; Ability to exercise sound judgment and discretion in dealing with confidential and sensitive matters.

Pay Band

3

Overtime Status

Non-Exempt: Eligible for overtime

Appointment Type

Restricted

Salary Information

$50000 - $55000; commensurate with experience

Hours per week

40

Review Date

December 3 2025; open until filled.

Additional Information

Virginia Tech is unable to sponsor applicants for work visas for this vacancy.

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its mottoUt Prosim(That I May Serve) Virginia Tech pushes the boundaries of knowledge by taking a hands-on transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world Virginia Tech is aninclusive communitydedicated to knowledge discovery and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36000 undergraduate graduate and professional students in eightundergraduate colleges aschool of medicine aveterinary medicinecollegeGraduate School andHonors College.The university has a significant presence across Virginia including Blacksburg the greater Washington D.C. area the Health Sciences and Technology Campus in Roanoke sites in Newport News and Richmond and numerousExtension officesandresearch institutes.A leading global research institution Virginia Tech conducts more than $650 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective along with opportunities for unique and impactful professional development.