Operations Executive Support

About us:

The Office of the State Treasurer (OST) serves as the bank for Washington State government. We provide essential financial servicesincluding banking investment debt issuance and accountingfor state agencies and local governments. Our team of approximately 70 dedicated professionals is committed to upholding public trust through sound financial management exceptional customer service and continuous improvement in efficiency and productivity.

Why Join OST:

At OST youll be part of a collaborative and mission-driven team that plays a key role in supporting Washington States financial integrity. We value professionalism innovation and a commitment to public service.

Opportunity:

Key Competencies

Successful candidates will demonstrate the following competencies:

• Strategic Organization and Prioritization: Anticipates needs streamlines processes and ensures alignment between executive priorities and organizational goals. Creates systems to track strategic initiatives and proactively resolves scheduling conflicts to maintain momentum on key projects.

• Operational and Analytical Excellence: Applies analytical and operational insight to support data-driven decision-making. Understands business processes identifies inefficiencies and recommends solutions that improve productivity and quality. Identifies trends that inform process improvements.

• Communication and Community Partner(s) Management:Communicates with clarity professionalism and diplomacy across all levels of the organization. Builds trusted relationships and serves as a liaison between the operations manager internal teams and external partners. Crafts executive correspondence and represents leadership with tact and consistency.

• Commitment to Inclusiveness and Belonging:Fosters a respectful and inclusive workplace by valuing diverse perspectives and ensuring all team members feel heard and supported. Integrates inclusive practices into daily interactions and operational routines. Encourages equitable participation in meetings ensures accessibility of information and models cultural awareness in communications and decision-making.

Executive and Administrative Support

• Manage the COOs calendar meetings travel arrangements and correspondence.
• Draft review and edit business documents presentations and official communications.
• Maintain confidentiality when handling sensitive or privileged information.
• Record prepare and distribute meeting notes and official documents as needed.
• Organize and maintain records and files in compliance with state and agency guidelines.

Operational Support andCoordination

• Coordinate and track special projects and initiatives on behalf of the COO by monitoring deadlines priorities and action items ensuring timely completion.
• Conduct research analyze data and prepare reports or presentations.
• Serve as liaison between the COO internal divisions external agencies and stakeholders.

Travel and Expense Management

• Manage travel arrangements including accommodation and transportation for the COO and Deputy Treasurers.
• Prepare and process travel itineraries reimbursements and expense reports according to state policies for the COO and Deputy Treasurers.

Front Office and Reception Support

• Provide front desk coverage greeting visitors answering phones and managing general inquiries on scheduled in-office days and during absences of other front office staff.
• Oversee daily office logistics including lobby operations maintenance requests parking coordination and office supply needs.
• Support building access administration (key cards) and assist with vault management.
• Provide back-up support to the Treasurers Executive Assistant for State Finance Committee and Public Deposit Protection Commission meetings.
• Performs other duties as required.

• Five (5) years of progressively responsible administrative support experience.
• Two (2) years of experience providing support to executive or senior management.
• Proficiency in Microsoft Office Suite (Word Excel Outlook PowerPoint) and database systems.
• Strong organizational and time management skills with the ability to balance multiple priorities.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion and professionalism.

Desired Qualifications

• Experience interpreting and applying policies and procedures in a government or public-sector environment.
• Experience with records management including compliance with retention and archiving requirements.
• Familiarity with state government administrative and fiscal procedures.

Throughout our selection processes we will also evaluate candidates for knowledge skills abilities behaviors and capacity for effective leadership that aligns with our agency culture.

Were committed to finding the best candidate for this role and we encourage you to apply even if you dont meet every requirement. If you have transferable skills or related experience please highlight them in your application package. Youre also welcome to contact us with questions about the qualifications and how your background may align.

How to apply:

To apply please complete your online profile at and be sure to include:

• A letter of interest sharing how your experience and interests connect with the qualifications for this role
• Your current resume

A background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the candidates suitability and competence to perform in the position.

Schedule Hours of Operation & Location:

Our hybrid schedule approach gives you the best of both worlds: remote work with regular in-person collaboration. OST work schedules are determined by position requirements. This position requires employees to work in the office a minimum of three (3) days per weekwith opportunities for schedule flexibility around the required in office hours of 10 am to 2 pm.

Our office operates on a standard work week of Monday through Friday with the core business hours of 8:00 am to 5:00 pm. The duty station for this position is in Olympia Washington with the physical location being in the Legislative Building on the Capitol Campus.

Benefits:Washington State offers a competitive benefits package. Beyond the traditional benefits such as health insurance life insurance and retirement benefits we offer flex spending accounts dependent care assistance deferred compensation 12 paid holidays paid vacation and sick leave. Click on the Benefits tab near the top of the page to learn more.

Equal Employment Opportunity (EEOC): OST is an equal opportunity employer; committed to providing employees with a work environment free of discrimination and harassment. OST provides equal access and opportunity to anyone who qualifies regardless of immigration status on the bases of race color religion national origin sex (including pregnancy and related conditions sexual orientation or gender identity) age (40 and older) disability genetic information (including employer requests for or purchase use or disclosure of genetic tests genetic services or family medical history) retaliation for filing a charge reasonably opposing discrimination or participating in a discrimination lawsuit investigation or proceeding.

Recruitment access assistance and contact information:For questions about this recruitment or for applicants in need of assistance during the application process please contact Nadine Sordahl at or via email to TTY users should first call 711 to access the Washington Relay Service.