ReceptionistAccounting Assistant
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Job Location:
Monthly Salary:
Posted on:
2 days ago
Vacancies:
1 Vacancy
Job Summary
Overview
Opportunity: Receptionist/Accounting Assistant
Greet and assist visitors both in person and via the telephone and direct to the appropriate person in a hospitable manner. Assist with various administrative tasks to support the overall operation of the office. Complete accounts payable and accounting duties.
Essential Job Functions
- Answer and direct phone calls on multi-lined phone system ensuring all incoming calls are answered promptly and professionally.
- Greet visitors upon arrival and notify necessary parties of the arrival.
- Monitor and schedule conference room meetings coordinating specific Information Technology requirements as necessary.
- Sort and distribute mail and shipments promptly.
- Make copies collate bind staple and file documents and reports as needed.
- Monitor front desk reception area refilling company brochures and maintaining general appearance.
- Monitor break room supplies and maintain overall condition.
- Prepare coffee/beverages for guests and maintain stock and cleanliness of related machines and supplies.
- Provide administrativesupport to partners and other colleagues as required and perform related clerical work such as word processing document preparation binding correspondence preparation etc.
- Monitor fax machine and distribute incoming faxes to the appropriate individual.
- Prepare all outgoing mail for pickup and proactively order all necessary supplies.
- Generate shipment labels and contact vendors for courier service as necessary.
- Deposit all checks via use of thebanks online check deposit systems and scan log and file al check deposits.
- Maintain and update the internal phone list and as necessary the list of managed and owned properties.
- Maintain log of security passes for guests and associates.
- Assist with tax returns preparing certified receipts and maintaining saved files on the shared drives.
- Assist with scheduling and administrative tasks related to the company vehicles.
- Complete special administration based projects as assigned.
- Follow sustainability guidelines and practices related to HHMs EarthView program.
- Practice safe work habits.
- Perform other duties as requested by management.
- Review all invoices for appropriate documentation and approval prior to payment.
- Create print and obtain signatures on all accounts payable checks using Microsoft Dynamics SL.
- Distribute signed checks as required.
- Act as a liaison between corporate/partners and accounts payable departments.
- Answer all vendor inquiries.
- Maintain accounts payable reports spreadsheets and corporate accounts payable files.
- Assist Corporate Financial Officers and branch personnel as necessary.
- Prepare cleared checks for storage.
- Assist in monthly account closings and bank reconciliations.
- Prepare analysis of accounts as required.
- Perform filing and coping.
Position Requirements
- 2-3 years minimum receptionist / admin experience.
- Associate Degree in Accounting.
- Proficient in use of Outlook Word Excel and PowerPoint.
Work Environment and Context
- Extended work hours may be required to meet deadlines.
- Required to sit for extended periods lift up to 10 pounds bend reach use hands and fingers to operate keyboard.
What We Believe
People Are Our Capability Hearts That Serve Only Excellence Stay Nimble - Own It
About Us
HHM Hotels is proud to be an equal-opportunity employer. We do not discriminate on the basis of race color gender gender identity sexual orientation marital status pregnancy national origin ancestry age religion disability veteran status genetic information citizenship status or any other group protected by law.
To see other opportunities at this location click here.
Key Skills
- Invoicing
- Accounting Tally
- Accounting & Finance
- General Ledger Accounting
- Microsoft Excel
- PMP
- Financial Accounting
- Financial Analysis
- Payroll
- Financial Recouncilation
- Financial statement
- ACCA
- CPA
- Financial Reporting
- Bookkeeping
About Company
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