HR Coordinator & Executive Assistant
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Job Location:
Monthly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
JHR Coordinator & Executive Assistant
Location:Hamilton Ontario
Employment Type:Full-Time In-Office
Our client is a family-owned insurance brokerage with deep Hamilton roots dating back to 1895.
We are hiring! Check it out below!
About This Role
As the HR Coordinator & Executive Assistant you will play a key role in supporting both our people and leadership teams. Youll manage a range of human resources and payroll functions including recruitment on-boarding benefits administration payroll processing and the development of company policies and addition youll provide high-level administrative support to the Executive team.
What Youll Do
Human Resources Support
- Support full-cycle recruitment including job postings resume screening interviews offers and reference checks.
- Assist with all stages of the employee life cycleon-boarding training and performance managementwhile ensuring an exceptional employee experience.
- Maintain and update the Employee Handbook policies and procedures.
- Respond to employee inquiries related to policies payroll benefits time off and leaves.
- Maintain employee data in HRIS (Bamboo HR) and support managers across all departments.
- Contribute to a positive values-driven workplace culture.
- Participate on the JHSC and Social Committee.
- Assist with the planning of company events.
- Partner with the HR Director on special projects and other assigned tasks.
Payroll & Benefits
- Prepare and process semi-monthly payroll ensuring accuracy compliance and timely payments.
- Administer employee benefits and RRSP programs including enrollments changes and remittances.
- Track LTD premiums for employees on leave.
Executive Support
- Manage online and physical filing systems for the Executive team and corporate records.
- Coordinate conference registrations travel and accommodation arrangements.
- Oversee extra-provincial licensing and renewals ensuring compliance and accuracy across jurisdictions.
- Back-up to reception
- Ad hoc reporting and admin support across finance HR and marketing
What Were Looking For
- Bachelors degree in Human Resources Business Administration or a related field.
- HR or Payroll designation is an asset (CHRL CHRP PCP)
- 2-5 years of experience in Human Resources and/or Payroll
- Experience with HRIS systems (Bamboo HR) is an asset
- Experience with payroll systems (Day Force) is an asset
- Proficient with Microsoft Office Suite
- Ability to handle sensitive information with discretion and maintain confidentiality
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
- Expert level written and verbal communication skills
- Demonstrated proactive approaches to problem-solving with strong decision-making capability
- Emotional maturity
- Highly resourceful team-player with the ability to also be extremely effective independently
Work Environment & Schedule
- In-office
- Monday-Friday schedule (8:30 am-4:30 pm)
- Early Friday closures during long weekends (May-October)
- Collaborative in-person team environment
Comprehensive Benefits
- Competitive salary with performance-based growth opportunities
- 4 weeks vacation
- RRSP matching program
- Group Benefits Plan (health dental vision coverage)
- Employee Assistance Program for personal and professional support
- Paid personal days and extended Christmas break
Professional Development
- Continuing education opportunities and certification support
- Modern technology and collaborative work spaces
- Clear advancement pathways within our expanding organization
Unique Perks
- Full commission on personal home and auto policies
- Regular team social events and company celebrations
Required Experience:
IC
Key Skills
- Employee Relations
- ATS
- Workers' Compensation Law
- Benefits Administration
- HRIS
- Payroll
- Employment & Labor Law
- ADP
- Administrative Experience
- Human Resources
- Recruiting
- Workday
About Company
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