Personal Secretary

Hubert Enviro Care Systems Limited

Job Location:

Chennai - India

Monthly Salary: INR 30000 - 30000

Experience Required: 4-5years

Posted on: 12 hours ago

Vacancies: 1 Vacancy

Job Summary

Experience: 3 to 5 Years

Location: Chennai

Job Type: Full-Time

Qualification: Any Degree

Languages: Proficient in English and Hindi (spoken and written)

Joining: Immediate Joiner Preferred

Job Summary:

We are seeking a proactive organized and detail-oriented Personal Secretary to provide high-level administrative and executive support to the Director. The ideal candidate will have 35 years of relevant experience and strong communication skills in both English and Hindi. The role demands excellent time management discretion and coordination abilities.

Key Responsibilities:

Executive Support:

Act as the point of contact between the Director and internal/external stakeholders.

Manage and prioritize emails phone calls and other communications on behalf of the Director.

Draft review and proofread correspondence reports and other documents.

Calendar & Appointment Management:

Maintain and update the Directors calendar.

Schedule and coordinate appointments meetings conferences and travel itineraries.

Send reminders and ensure timely follow-ups for all scheduled activities.

Coordination:

Liaise with internal departments and external parties as needed for smooth communication and follow-up.

Coordinate with clients vendors and other stakeholders on behalf of the Director.

Organize and prepare materials for meetings presentations and reports.

Office & Task Management:

Maintain confidential records and files.

Handle routine office tasks such as filing documentation and record-keeping.

Track pending tasks deadlines and ensure timely completion.

Confidentiality & Professionalism:

Handle all sensitive and confidential matters with discretion and integrity.

Exhibit professionalism in all modes of communication and personal interactions.

Required Skills:

Vendor Sourcing & Evaluation Identify and evaluate suppliers of lab equipment and consumables Conduct market research to stay updated on new technologies and pricing trends Perform site visits and audits to assess supplier capabilities Procurement Management Create and manage purchase orders for lab instruments chemicals and accessories Negotiate pricing delivery timelines and warranty terms Ensure timely delivery and installation of equipment Documentation & Compliance Maintain accurate records of procurement activities contracts and supplier agreements Ensure compliance with safety standards and regulatory requirements Coordinate with finance for timely vendor payments Inventory Coordination Monitor stock levels and forecast procurement needs Collaborate with lab managers to understand equipment usage and future requirements Supplier Relationship Management Build long-term relationships with key vendors Resolve disputes and ensure service-level agreements are met

Experience: 3 to 5 YearsLocation: ChennaiJob Type: Full-TimeQualification: Any DegreeLanguages: Proficient in English and Hindi (spoken and written)Joining: Immediate Joiner PreferredJob Summary:We are seeking a proactive organized and detail-oriented Personal Secretary to provide high-level adminis...